Executive Assistant

Agency:

Job Function:

Job Subfunction:

Job Description:

Omnicom Health Market Access is a specialized market access network that helps life sciences brands navigate complexity and accelerate access for patients, providers, payers, and other healthcare decision-makers. Combining strategy, creative, analytics, and technology, we develop integrated, data-driven solutions that communicate the clinical, economic, and real-world value of therapies throughout the product lifecycle.

We are seeking a highly experienced, proactive, and resourceful Executive Assistant to support the President and the broader agency leadership team. This high-visibility role suits an accomplished administrative professional who thrives in a fast-paced environment, exercises exceptional judgment, and anticipates needs before they arise. The Executive Assistant manages executive schedules, communications, travel, expenses, meetings, and events, and serves as a trusted liaison among senior leaders, employees, clients, and external partners. The role also supervises two team members. The ideal candidate combines strong executive presence with a hands-on, service-oriented approach, handles sensitive information with discretion, and has advanced proficiency in Microsoft 365 and AI tools.

Key Responsibilities

Executive Support and Calendar Management

• Provide day-to-day administrative support to the President and designated leadership team members.
• Manage complex, frequently changing calendars across offices, teams, and time zones, including internal, client, and external meetings and interviews.
• Anticipate conflicts, preparation needs, and logistical issues.

Meeting and Leadership Support

• Coordinate leadership meetings from planning through follow-up, including scheduling, rooms, virtual links, agendas, presentations, catering, and technology.
• Capture notes, decisions, action items, owners, and deadlines. Distribute agendas, pre-reads, and minutes, and track action items to completion.

Travel and Expense Management

• Coordinate domestic and international travel, including itineraries and prompt adjustments when schedules change, in line with company policy and cost-consciousness.
• Prepare, reconcile, and submit accurate, timely expense reports for designated executives. Track receipts and resolve discrepancies.

Communications and Relationship Management

• Serve as a professional, trusted point of contact for leaders, employees, clients, vendors, and partners.
• Draft, edit, and proofread executive communications, announcements, and presentations.

Event Planning and Logistics

• Plan and coordinate leadership meetings, town halls, employee and client events, off-sites, and agency activities, including venues, invitations, catering, AV, transportation, and vendors.
• Develop timelines, checklists, and contingency plans. Monitor event budgets and process invoices.

Administrative and Operational Leadership

• Supervise, coach, and coordinate one Administrative Assistant and one Operations Coordinator, setting priorities, service expectations, and coverage plans.
• Delegate thoughtfully, monitor deadlines, hold regular check-ins, and balance workloads during absences and peak periods.

Technology, AI, and Process Improvement

• Demonstrate advanced proficiency in Outlook, Word, Teams, and PowerPoint, producing polished, leadership-ready documents and presentations.
• Apply approved AI tools and large language models to draft, summarize, organize information, prepare meeting materials, and identify action items.

Required Qualifications

• 5+ years of substantial experience as an Executive Assistant supporting senior executives in a complex, fast-paced organization.
• Demonstrated experience managing high-volume calendars, travel, expenses, meetings, and executive communications.
• Experience managing direct reports.
• Exceptional written and verbal communication skills, and strong note
• Excellent organization, prioritization, time management, and attention to detail across multiple complex assignments.
• Strong logistical planning and problem-solving skills.
• Proven discretion with confidential information.
• Ability to work independently, use sound judgment, and adapt to changing priorities.
• Strong interpersonal skills with senior leaders, employees, clients, and external partners.

Preferred Qualifications

• Experience in a healthcare, advertising, communications, professional services, or agency environment.
• Experience supporting a President, C-suite executive, or executive leadership team.
• Familiarity with Excel, OneNote, SharePoint, Forms, Planner, and Copilot.

Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager. Our objective is to increase this requirement over time, and many of our agencies as well as Omnicom’s corporate group already require five days of in-office attendance.

$54,500 - $111,500

To the extent permissible by local law, Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager.

Omnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us-we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice.

Link to Recruitment Privacy Notice: https://www.omc.com/privacy-notice

For US Job Seekers:

It is the policy of Omnicom and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law. EOE/AA/M/D/V/F.