{"id":3066959,"url":"https://alion.io/job/omnicom-regulatory-operations-associate-3","title":"Regulatory Operations Associate","company":{"id":720301,"name":"Omnicom","domain":"omc.com","url":"https://alion.io/company/omnicom","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":83,"open_postings":82,"ghost_share":0,"stale_share":0.671,"repost_share":0,"time_to_fill_p50_days":34,"computed_at":"2026-10-22T06:10:10Z"}},"role":"Operations","role_family":"Operations","seniority":"junior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":48000,"max":60000,"currency":"USD","period":"year","gross":null,"usd_annual":60000},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Veeva","optional":false}],"status":"live","first_seen_at":"2026-10-18T00:00:00Z","employer_posted_date":"2026-10-18","last_verified_at":"2026-10-23T00:31:40Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Agency:\nOlixirJob Function:\nProductionJob Subfunction:\nProduction OperationsJob Description:\nAs the Regulatory Operations Specialist, you will manage regulatory submissions for client brands to ensure accuracy and efficiency while following industry standards. Your role requires strong organizational and communication skills, with the ability to work collaboratively in a fast-paced environment.Manage day-to-day workload for 1-3 client brands, prioritizing tasks to meet deadlines and staying up-to-date on standard operating procedures.\nCommunicate effectively with agency team members, providing updates on submission status, requirements, and challenges.\nMaintain accurate trackers and process decks, ensuring compliance with agency administrative processes and ways of working.\nCoordinate submission activities, including uploading documents, tracking status, and downloading MLR comments.\nCollaborate with internal teams, sharing information and best practices to ensure seamless submission processes.\nEnsure compliance with regulatory requirements, uploading relevant supporting documents and linking tactics to component assets as needed.Associate's or Bachelor's degree preferred, with 1+ year of experience in pharmaceutical advertising or a related regulated industry.\nVeeva PromoMats Certification and experience with submission portals (e.g., Veeva Vault, Aprimo) preferred.\nStrong planning, problem-solving, and organizational skills, with proficiency in Microsoft Office Suite and Teams.\nExcellent written and verbal communication skills, with the ability to work effectively in a fast-paced environment.\nUnderstanding of MLR submission processes, fact checks, and reference annotations, with ability to navigate submission portals.\nAbility to work proactively and independently, with strong time management skills and a team-oriented approach.\n\n$48,000 to $60,000\nTo the extent permissible by local law, Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager.\nOmnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us-we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice.\nLink to Recruitment Privacy Notice: https://www.omc.com/privacy-notice\nFor US Job Seekers:\nIt is the policy of Omnicom and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law. 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