{"id":336804,"url":"https://alion.io/job/omya-transition-coordinator","title":"Transition Coordinator","company":{"id":5547,"name":"Omya","domain":"omya.com","url":"https://alion.io/company/omya","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":83,"open_postings":6,"ghost_share":0,"stale_share":0.667,"repost_share":0,"time_to_fill_p50_days":50,"computed_at":"2026-10-04T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Kuala Lumpur, Malaysia"],"countries":["MY"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":8000,"max_usd":17000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":1152},"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-08-19T00:00:00Z","employer_posted_date":"2026-08-19","last_verified_at":"2026-10-04T22:11:34Z","board_verified":true,"closed_at":null,"days_open":47,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":47},"description":"Project administration & coordination\nSupports Head of Transition Management and Transition Leads in coordinating all transition activities across entities and functions\nMaintains and updates transition project plans and RAID logs (Risks, Assumptions, Issues, Dependencies), ensuring information is accurate and shared\nOrganizes and documents meetings (e.g. steering committees, workstreams), including agendas, minutes, action tracking and follow-up\nDocumentation, reporting & tools\nCollects, structures and maintains all transition-related documentation (e.g. sign-offs, training records, process documentation, decision logs)\nSupports preparation of status reports, dashboards and presentations by consolidating input from Transition Leads and stakeholders\nEnsures proper version control and structured storage of project documents in line with agreed standards and tools\nStakeholder, training & logistics support\nCoordinates logistics for transition-related workshops, trainings and on-site / virtual sessions (rooms, invites, materials, links)\nSupports the organization of training programs, including participant tracking and distribution of training materials\nAssists in the preparation of communication materials for stakeholder updates and helps collect feedback to improve future activities\nEducation\nUniversity degree in Business Administration, Project Management, or related field\nExperience\n4+ years of experience in administrative support or project coordination roles\nKnowledge and skills\nStrong organizational and coordination skills, with the ability to manage multiple tasks and deadlines\nProficient in MS Office (especially PowerPoint and Excel) and comfortable working with project planning and collaboration tools\nExperience in project administration, documentation management and meeting organization\nHigh attention to detail and accuracy in maintaining plans, RAID logs, minutes and status overviews\nGood communication skills and ability to work effectively with different stakeholders and functions\nProactive, service-oriented mindset and willingness to support evolving project needs\nOther requirements\nVery good command of oral and written English required\nAdditional language skills are beneficial\nWillingness to travel occasionally (approx. 10-15%, depending on project needs)\nOpenness to work in international, virtual teams and across multiple time zones\nThis is a contract position for 3 years. \nPOSITION SCOPE\nReporting Line(s)\nSolid line(s) to: Head of Transition Management\nDotted line(s) to:\nNumber of direct reports:\nNumber of dotted line reports:\nWorking Relationships\nInternal contacts:\nExecutive Vice President Omya Services & Solutions\nTransition teams\nTransformation teams\nRegions / in-country organization\nExternal contacts:\nHiring agencies\nExternal contractors / consulting firms","description_format":"text","description_chars":2823,"description_truncated":false,"requirements":{"experience_years_min":4,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Industrial Minerals","Plastics & Polymers"],"lifecycle":[{"event":"open","at":"2026-09-05T17:48:16Z"}],"visa":[],"liveness":{"score":51,"band":"ok","label":"Likely open","p_open":1,"p_active":0.683,"p_room":0.75,"age_days":46,"expected_fill_days":50,"reasons":["conf:1","win:late"],"computed_at":"2026-10-04T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/omya-transition-coordinator","json_url":"https://alion.io/job/omya-transition-coordinator.json","meta":{"generated_at":"2026-10-05T01:16:12Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":1625,"day_limit":5000,"remaining_today":3375,"minute_limit":60,"resets_at":"2026-10-06T00:00:00Z"}}}