{"id":1645329,"url":"https://alion.io/job/one-moment-please-administrative-assistantreceptionist","title":"Administrative Assistant/Receptionist","company":{"id":1891544,"name":"Advocates","domain":"advocates.org","url":"https://alion.io/company/advocates-org","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Franklin, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":25000,"max_usd":44000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4005},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-01T23:25:52Z","employer_posted_date":"2026-10-01","last_verified_at":"2026-10-20T07:20:11Z","board_verified":true,"closed_at":null,"days_open":18,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":18},"description":"Minimum Education Required\nHigh School Diploma/GEDOverview\nStarting Rate: $19.00/hour\nSchedule: Monday through Friday 8am-4pm\nThe Administrative Receptionist creates a welcoming environment in which visitors are greeted and requests are managed. This position is responsible for efficient and accurate office procedures; inventory, requisition and distribution of program and office supplies; providing administrative support to the program managerial staff and assisting with projects.\nWho We Are\nAt Advocates, we provide comprehensive services for people facing developmental, mental health, or other life challenges.\nWe’re a nonprofit, mission-driven organization with a person-centered approach, empowering the individuals we support to make choices, build independence, and live full, meaningful lives. Our work is rooted in respect, compassion, and inclusion, and we envision a world where individual differences are appreciated and celebrated.\nAt Advocates, we value the ideas, experiences, and contributions of employees and are committed to fostering a supportive, welcoming culture where everyone can grow and thrive.\nResponsibilities\nProvide administrative support to the management and leadership of Day & Employment Services, as directed.\nAnswer all incoming telephone calls and direct the caller to the appropriate individual. Provide callers with information and review all voicemail for senior leadership.\nWelcome and direct all visitors to the program. Connect visitors to the appropriate staff.\nResponsible for the daily opening and closing of the program’s reception and main entrance areas. Ensure the reception area is kept neat and clean\nWork in partnership with leaders to plan and coordinate events including managing logistics.\nCoordinate appointments and staff meetings, serve as the point of contact for meeting communications and for confirming participation. Maintains a visual schedule at reception area.\nAttend various meetings & take meeting minutes, as requested. Handle all follow up to meetings including typing and distributing meeting minutes.\nDevelops and maintains accurate and complete data collection and ongoing required documentation for day services program projects. Continues to monitor for accuracy, completeness, and integrity.\nInput all program attendance sheet data for individuals and interface with the financial department on billing issues, as directed.\nMail and track participants required paperwork for admittance and ongoing support.\nOversight of receipts and tracking for leadership billing statements and petty cash, as directed.\nMaintain ordering of necessary supplies for all cost centers.\nSupervise the maintenance of all office equipment, including copiers, and mail machine. Ensure supplies are in stock.\nFollow procedures for systematic retention, protection, retrieval, transfer, and disposal of records.\nEnsure that all cleaning and kitchen supplies are stocked appropriately.\nMaintain and replenish routine job development supplies including staff business cards and program brochures with guidance from the VP of Day & VP of Employment Services.\nAssist with facility and vehicle scheduling/maintenance. Coordinate all maintenance orders with the Facilities Department and Senior Director of Operations. Coordinate cleaning tasks with custodian or nightly cleaning crews.\nResponsible for reception area coverage, maintaining schedule and training of back-up assistance.\nMaintain necessary certifications (CPR, First Aid, Safety Care).\nEnsure that individuals we support are treated with dignity and respect in accordance with Advocates Human Rights Policy.\nQualifications\nHigh School Diploma or GED and 1 year administrative or receptionist experience.\nDemonstrated understanding of and competence in serving culturally diverse populations.\nHigh energy level, superior interpersonal skills and ability to work both independently and in a team atmosphere.\nAbility to interact and communicate effectively both verbally and in writing with all levels of organization, staff and outside vendorsAbility to manage projects from concept to completion.\nExperience with office procedures and equipment with a strong working knowledge of Microsoft Office Suite.\nExcellent organizational skills and the ability to multitask.\nMust possess the ability to read and speak English.\nAdvocates is committed to cultivating a diverse and welcoming community where everyone feels respected and valued. Advocates fosters a culture of inclusion that celebrates and promotes diversity along multiple dimensions, including race, ethnicity, sex, gender identity, gender expression, sexual orientation, partnered status, age, national origin, socioeconomic status, religion, ability, culture, and experience.\nWe are committed to providing equal employment opportunities to all applicants. If you require a reasonable accommodation during the application, interview or hiring process, please contact Human Resources.","description_format":"text","description_chars":4956,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Government","Professional Services","Law Enforcement"],"lifecycle":[{"event":"open","at":"2026-10-01T23:25:52Z"}],"visa":[],"liveness":{"score":16,"band":"cold","label":"Long shot","p_open":1,"p_active":0.456,"p_room":0.35,"age_days":18,"expected_fill_days":8,"reasons":["conf:2","velocity","win:tail","comp:junior"],"computed_at":"2026-10-20T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/one-moment-please-administrative-assistantreceptionist","json_url":"https://alion.io/job/one-moment-please-administrative-assistantreceptionist.json","meta":{"generated_at":"2026-10-20T10:51:41Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":11862,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-21T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1891544},"rest":"https://alion.io/mcp/rest/get_company?id=1891544"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fone-moment-please-administrative-assistantreceptionist"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fone-moment-please-administrative-assistantreceptionist"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fone-moment-please-administrative-assistantreceptionist"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/one-moment-please-administrative-assistantreceptionist\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fone-moment-please-administrative-assistantreceptionist"}]}