{"id":1834337,"url":"https://alion.io/job/one-moment-please-executive-assistant","title":"Executive Assistant","company":{"id":1917081,"name":"EOS Innovation","domain":"eos-aus.com","url":"https://alion.io/company/eos-aus","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":75,"open_postings":3,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-13T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Australia"],"countries":["AU"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":53000,"max_usd":91000,"period":"year","method":"role_country_seniority_unknown","sample_n":116},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-09-17T00:00:00Z","employer_posted_date":"2026-09-17","last_verified_at":"2026-10-13T11:42:05Z","board_verified":true,"closed_at":null,"days_open":26,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":26},"description":"We continually strive to help our workforce achieve their professional and personal goals, engaging them in challenging and inspiring projects.\nEOS - Who are we?\nEOS is a world leader in designing, developingand building advanced technology products and services for the global defence and space domains.\nWe develop and produce systems that can detect, identify, stabilise, controland communicate to inform strategic decision-making.\nEOS operateson the global stage and is a well-established member of the international defence and space communities.\nJob Summary\nThe Executive Assistant provides highlevel, proactive administrative and operational support to multiple senior global executives. This role is critical to enabling the Executive Leadership Team to operateeffectively by managing complex schedules, communications, and priorities, while exercising sound judgement, discretion, and confidentiality at all times.\nPrimary duties\nExecutive Support\nProvide end-to-endexecutive support to multiple executives, managing competing and complex stakeholder environments\n\nAnticipate executive needs and proactively resolve issues before they arise\n\nAct as a trusted gatekeeper, managing internal and external interactions on behalf of executives\n\nCoordination and organisation across executives and teams (rather than just 1:1 support)\n\nDiary, Travel & Meeting Management\nCoordinate complex and frequentlychanging calendars across multiple time zones\n\nSchedule executive and Board meetings and key stakeholder engagements\n\nOrganise domestic and international travel, including visas, itineraries, and logisticsfor executives\n\nPrepare agendas, briefing packs, presentations, and meeting papers\n\nTake accurateminutes and track follow-up actions where required\n\nCommunication & Stakeholder Management\nManage executive correspondence, including emails, calls, and written communications\n\nLiaise confidently with senior internal stakeholders, Board members, external partners, and advisers\n\nDraft, review, and edit highqualitycorrespondence and reports\n\nStrong digital capability and confident in adoptingand leveragingcollaboration tools\n\nOperational & Administrative Support\nSupport governance processes, including ASX, Boardand committee administration (where applicable)\n\nMaintain executive records, documentation, and filing systems\n\nAssistwith expense management, invoicing, and budget tracking\n\nCoordinate executive events, offsites, and leadership forums\n\nConfidentiality & Professional Judgement\nHandle highly confidential and sensitive information with discretion and integrity\n\nExercise sound judgement when representingexecutives and making decisions on their behalf\n\nExperience\nDemonstrated experience as an Executive Assistant supporting multiple senior executives, C-Suiteand Executive Leadership teams\n\nExceptional organisational and timemanagement skills with the ability to prioritise effectively\n\nComfortable with decision making and prioritisation\n\nStrong written and verbal communication skills\n\nHigh levelof professionalism, discretion, and emotional intelligence\n\nProven ability to work autonomously in a fast-paced, complex environment\n\nAdvanced proficiencyin Microsoft 365 (O365), including:\n\nOutlook (complex diary and inbox management)\n\nTeams (meetings, channels, collaboration)\n\nWord, Excel, and PowerPoint (executivelevel documents, reportingand presentations)\n\nStrong working knowledge of SharePoint, including:\n\nDocument management and version control\n\nCreation and maintenance of team or executive document libraries\n\nSupporting collaboration and information sharing across executive and Board materials\n\nConfidence adopting and optimising digital tools to improve executive and team effectiveness\n\nDesirable\nExposure to Board and governance processes\n\nExperience in a listed, global, or highly regulated organisation\n\nExperience in company secretarial functions\n\nMay have experience in a Defence, Defence industryor Technology organisation\n\nPersonal Attributes\nProactive, solutions-focused, and highly adaptable\n\nCalm under pressure with strong attention to detail\n\nConfident, personable, and comfortable working with senior stakeholders\n\nStrong senseof ownership and 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