{"id":1985347,"url":"https://alion.io/job/one-moment-please-internship-admin-executive","title":"Internship Admin Executive","company":{"id":3803009,"name":"Hans Worldwide","domain":"hansworldwide.com","url":"https://alion.io/company/hansworldwide","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Early Careers","role_family":"Early Careers","seniority":"intern","employment_type":"internship","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Labuan, Malaysia"],"countries":["MY"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":6500,"max_usd":13000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":621},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Drive","optional":false},{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false},{"name":"OneDrive","optional":false}],"status":"live","first_seen_at":"2026-10-06T23:41:21Z","employer_posted_date":null,"last_verified_at":"2026-10-06T23:41:21Z","board_verified":false,"closed_at":null,"days_open":7,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":7},"description":"Ready to run the calm behind a busy professional services desk? If you enjoy order, clear routines, and helping people get things done, consider working with us at Hans Advisory & Trust Co Ltd. We provide corporate secretarial, trust administration, and practical advisory services to local businesses and individuals, and we value careful work and friendly service.\nIn this role you keep the team moving by managing daily office tasks, client touchpoints, and document flows. You make it easier for our advisors to focus on technical work by handling scheduling, filing, and client follow ups with care.\nThis is a hands on, entry level position where attention to detail and a helpful attitude matter most. Fresh graduates and applicants with minimal experience are welcome to apply.\nYour Growth & Impact\nDevelop practical office management experience through daily exposure to corporate secretarial and trust administration tasks.\nBuild professional communication skills by coordinating with clients, vendors, and advisors on routine matters.\nStrengthen administration and basic bookkeeping skills that prepare you for specialist roles in professional services.\nExpand your network by working closely with experienced advisors and learning compliance basics on the job.\nGain responsibility quickly, with opportunities to take ownership of small projects and improve office processes.\nRequirements\nResponsibilities\nOffice & Facilities Management\nMaintain a tidy, resourced office environment and manage supplies so the team can work without interruption.\nCoordinate minor facility requests and liaise with service providers to resolve issues promptly.\nHandle mail, shipments, and courier arrangements accurately and on time.\nSupport basic reception duties including greeting visitors and managing the meeting room schedule.\nAdministrative Operations\nManage calendars and schedule meetings for advisors, ensuring timely reminders and clear agendas.\nPrepare and format routine documents, correspondence, and presentation materials with attention to detail.\nKeep digital and physical filing systems organised so documents are easy to retrieve and track.\nProcess basic invoices and expense claims for team members following established procedures.\nClient & Records Support\nAssist with client intake by collecting documents, verifying information, and maintaining confidentiality.\nSupport the preparation and filing of company secretarial and trust documents under guidance from advisors.\nFollow up with clients on simple requests and confirmations to keep matters moving.\nUpdate client records in cloud drives and internal trackers to ensure accuracy and audit readiness.\nRequirements\nQualifications & Experience\nCertificate, diploma, or equivalent education in business administration, secretarial studies, or related fields.\n0 years practical experience required; fresh graduates and entry level candidates are welcome.\nBasic familiarity with office routines and a willingness to learn trust and corporate secretarial basics.\nRight to work in Malaysia is expected where required by law.\nHard Skills & Knowledge\nComfortable with Microsoft Office, especially Word and Excel, and basic document formatting.\nExperience using email, cloud storage such as Google Drive or OneDrive, and online calendars.\nBasic data entry and record keeping skills with accuracy and speed.\nFamiliarity with simple bookkeeping entries or willingness to learn is advantageous.\nSoft Skills & Qualities\nClear verbal and written communication in English and Bahasa Malaysia.\nStrong organisational habits, attention to detail, and a methodical approach to tasks.\nFriendly, professional manner with discretion when handling confidential client information.\nProactive mindset, able to take routine ownership and seek guidance when needed.\nSkills\nOffice Management, Microsoft Excel, Document Management, Data Entry, Calendar Management, Basic Bookkeeping, Client Support, Records Management, Communication, Time Management","description_format":"text","description_chars":3988,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-07T02:01:00Z"}],"visa":[],"liveness":{"score":84,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.841,"p_room":1,"age_days":7,"expected_fill_days":22,"reasons":["seen:7","win:early","comp:junior"],"computed_at":"2026-10-14T06:34:16Z"},"pay":null,"html_url":"https://alion.io/job/one-moment-please-internship-admin-executive","json_url":"https://alion.io/job/one-moment-please-internship-admin-executive.json","meta":{"generated_at":"2026-10-14T09:25:11Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":10561,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3803009},"rest":"https://alion.io/mcp/rest/get_company?id=3803009"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fone-moment-please-internship-admin-executive"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fone-moment-please-internship-admin-executive"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fone-moment-please-internship-admin-executive"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/one-moment-please-internship-admin-executive\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fone-moment-please-internship-admin-executive"}]}