Office Manager

EBC thinks outside the box and deploys all its know-how to

carry out major infrastructure projects: bridges, roads, highways, tunnels,

marine installations. Our ability to meet deadlines and budgets, as well as our

vast expertise in the field, allow us to actively participate in large-scale

projects such as the Samuel-De-Champlain Bridge, the Réseau Express

Métropolitain (REM), and the Site C hydro-electric power station located near

Fort St-John in British Columbia.

Job Summary

The Office Manager is responsible for overseeing daily

office operations and ensuring the workplace runs efficiently and smoothly.

This role supports administrative, facilities, purchasing, and accounting

functions while maintaining a professional and organized office environment.

Reporting to the Executive Assistants of both the Buildings and Civil

divisions, the Office Manager will work collaboratively across teams to support

business operations, manage office services, and contribute to a productive and

positive workplace culture.

Key Responsibilities

Office Operations & Administration

• Oversee the day-to-day

  operations of the office.

• Serve as the primary point

  of contact for office-related inquiries.

• Coordinate office

  maintenance, repairs, and vendor relationships.

• Manage incoming mail,

  deliveries, and office correspondence.

• Organize meetings, office

  events, and employee activities as required.

Purchasing & Inventory Management

• Process and track purchase

  orders (POs).

• Order office supplies,

  kitchen supplies, coffee, and other workplace essentials.

• Maintain appropriate

  inventory levels.

• Liaise with vendors and

  suppliers to ensure timely deliveries and resolve issues.

Facilities Management

• Ensure kitchen and common

  areas remain clean, organized, and fully stocked.

• Oversee dishwasher

  operation and coordinate kitchen upkeep.

• Monitor office cleanliness

  standards.

• Manage office equipment

  maintenance and service requests.

• Maintain organization in

  supply storage rooms.

Accounts Payable & Accounts Receivable Support

• Process invoices and

  support accounts payable activities.

• Assist with accounts

  receivable tracking and follow-up.

• Maintain accurate

  financial and administrative records.

• Coordinate with the

  Finance department regarding payments and invoicing.

• Submit expenses to Finance

  department.

Administrative Support

• Maintain filing systems

  and office records.

• Prepare reports,

  correspondence, and other business documents.

• Support leadership with

  scheduling, travel arrangements, and special projects.

• Ensure compliance with

  company policies and administrative procedures.

Office Culture & Events

• Assist with the planning,

  coordination, and execution of office events, celebrations, meetings, and

  team-building activities.

• Support initiatives that

  promote employee engagement and contribute to a positive workplace

  culture.

Requirements

• Post-secondary Education in

  Business Administration or similar program, or a combination of relevant

  training and experience.

• 1-2 years of experience in a

  similar role, preferably in the construction industry.

• Excellent command of Microsoft

  Office Suite and Outlook applications.

• Knowledge of the construction

  industry.

• Experience managing office

  facilities.

• Knowledge of purchasing

  processes.

Desired

Profile

• Strong organizational and planning skills.
• Attention to detail.
• Proactive and resourceful.
• Ability to maintain accuracy in

  administrative and financial processes.

• Professional and approachable.
• Adaptable and flexible, with the ability

  to respond to changing business needs.

• Strong problem-solving skills.
• Bilingualism, French and English, would be

  considered an asset.

Benefits

• 4 weeks of

  annual vacation.

• Flexible group insurance

  program upon entry.

• Group RRSP with employer

  contribution to a Deferred Profit-Sharing Plan (DPSP).

• 24-hour access to a

  virtual doctor (telemedicine).

• Training and development

  programs.

• Employee assistance program.
• A company built on values of

  respect, integrity, and a job well done.

• Firm recognized as one of

  Canada’s Best Managed Companies.

In accordance with applicable pay transparency legislation, EBC Inc. has included the expected salary range for this role, which is $60,000-$105,000. Compensation within the range is determined based on relevant experience, qualifications, localization, and internal equity. Base salary is one component of EBC’s comprehensive total rewards offering, which may include performance-based incentives, extended health and wellness benefits, retirement savings programs, and career development opportunities.

As part of our commitment to fair and transparent hiring practices, EBC may use artificial intelligence (AI) tools to support the candidate pre-screening process. These tools are used responsibly and in accordance with applicable privacy laws as well as EBC’s policies. Final decisions always remain the responsibility of our qualified talent acquisition professionals.

EBC welcomes applications from First Nations, Inuit, and Métis candidates and is committed to fostering an inclusive, culturally safe workplace.