{"id":1818212,"url":"https://alion.io/job/one-moment-please-office-manager-2","title":"Office Manager","company":{"id":3858752,"name":"EBC","domain":"ebcinc.com","url":"https://alion.io/company/ebcinc-com","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Zoho Recruit","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Mississauga, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":32000,"max_usd":52000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":326},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-04T03:02:53Z","employer_posted_date":"2026-10-04","last_verified_at":"2026-10-13T15:33:53Z","board_verified":true,"closed_at":null,"days_open":9,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":9},"description":"EBC is a leading Canadian construction company that thinks outside the box and brings its expertise, creativity, and collaborative approach to some of the country’s most complex and significant projects.\nOur business is built around several major sectors, including Buildings, Civil Infrastructure, Industrial, and Major Projects. Our fast-growing Toronto office represent a significant portion of EBC’s operations and EBC, as one of Canada’s leading firms has extensive expertise in civil infrastructure, complex buildings, industrial projects, bridges, roads, highways, tunnels, marine works, hydroelectric facilities, amongst other sectors.\nOur ability to deliver complex projects safely, efficiently, and successfully-while meeting demanding schedules and budgets-has allowed EBC to participate in landmark Canadian projects.\nBut EBC is about more than the projects we build. Our people and our culture are at the heart of our success. We believe that creating a welcoming, collaborative, respectful, and high-performing workplace is essential to attracting and retaining great people and enabling them to do their best work.\nWe are looking for an Office Manager who shares that philosophy and wants to play a central role in creating an exceptional workplace experience for our employees, clients, partners, and visitors.\nPosition Overview\nThe Office Manager is much more than the person responsible for the day-to-day operation of the office. This individual will be a key ambassador for EBC and a champion of our workplace culture.\nAs one of the first people employees, clients, partners, candidates, and visitors interact with when they enter our office, the Office Manager will help set the tone for the EBC experience. We are looking for someone who is naturally welcoming, energetic, professional, organized, and genuinely enjoys bringing people together.\nThe successful candidate will take ownership of creating an office environment where people feel welcomed, connected, supported, and proud to work.\nThis means paying attention not only to how the office operates, but also to how it feels. From welcoming a new employee on their first day, to recognizing an important milestone, organizing a team event, ensuring our common spaces are inviting, helping a visitor feel at home, or simply noticing when something could be done better-the Office Manager will have a meaningful influence on the everyday employee experience.\nReporting to the Executive Assistants supporting the Buildings and Civil divisions, the Office Manager will work collaboratively across the organization and will have responsibility for office culture and employee experience, front-of-house hospitality, office operations, facilities, purchasing, events, and administrative and financial support.\nRequirements\nWorkplace Culture & Employee Experience\nA primary responsibility of this position will be to help EBC create and maintain an exceptional workplace culture and employee experience.\nThe Office Manager will:\nAct as an enthusiastic ambassador for EBC’s culture, values, and workplace experience.\nHelp create a welcoming, inclusive, positive, and professional atmosphere throughout the office.\nBe highly visible and engaged with employees, helping build connections across teams, departments, and divisions.\nLook for opportunities to make the office a place where employees genuinely enjoy coming to work.\nHelp welcome and integrate new employees, ensuring their first experience with EBC is organized, personal, and positive.\nWork with leadership and other internal teams to support employee engagement and workplace culture initiatives.\nProactively identify opportunities to improve the employee experience.\nEncourage interaction and collaboration between the Buildings, Civil, Industrial, Major Projects, and corporate teams sharing the workplace.\nHelp recognize employee milestones, achievements, project successes, birthdays, anniversaries, and other important occasions.\nSupport initiatives that reinforce EBC’s values of respect, integrity, collaboration, excellence, and a job well done.\nBe someone employees feel comfortable approaching for assistance, guidance, or help navigating the workplace.\nBring energy, warmth, creativity, and a genuine people-first mindset to the office every day.\nEBC Ambassador & Front-of-House Experience\nProvide a warm, professional, and memorable welcome to clients, partners, consultants, subcontractors, candidates, employees, and other visitors.\nEnsure reception, meeting rooms, common areas, and other client-facing spaces consistently reflect EBC’s professional standards.\nCoordinate visitor arrivals and ensure guests are connected promptly with the appropriate EBC team member.\nSupport important client, partner, executive, and project meetings hosted within the office.\nAnticipate hospitality requirements for meetings and special visitors.\nDemonstrate discretion, professionalism, and sound judgment when interacting with employees, executives, clients, and external partners.\nRepresent EBC in a manner consistent with the professionalism and quality associated with our projects and our organization.\nOffice Events, Engagement & Team Building\nPlan, coordinate, and execute office events, employee celebrations, social activities, team-building events, lunches, meetings, and other gatherings.\nDevelop an annual calendar of workplace events and employee engagement activities in collaboration with leadership.\nCoordinate seasonal celebrations, employee appreciation initiatives, charitable activities, and community involvement events.\nSupport town halls, leadership meetings, project celebrations, training sessions, and other company-wide activities.\nCoordinate catering, venues, vendors, logistics, communications, and setup for office events.\nBring creativity and new ideas to employee engagement rather than simply administering existing programs.\nSeek employee feedback and continuously look for ways to improve office events and workplace initiatives.\nHelp create traditions and experiences that strengthen employees’ sense of belonging to EBC.\nOffice Operations & Administration\nOversee day-to-day office operations and ensure the workplace functions efficiently.\nServe as the primary point of contact for office-related questions and requirements.\nAnticipate office needs and resolve issues proactively.\nCoordinate incoming mail, couriers, deliveries, and general office correspondence.\nCoordinate meeting rooms and common spaces to ensure they are appropriately prepared and maintained.\nMaintain office records, filing systems, contact information, and other administrative documentation.\nPrepare correspondence, reports, presentations, and other business documents as required.\nCoordinate with HR, Finance, IT, Operations, and other departments on office-related matters.\nSupport the implementation and administration of company policies and procedures.\nFacilities & Workplace Management\nCoordinate office maintenance, repairs, service requests, and vendor relationships.\nEnsure kitchens, meeting rooms, reception areas, common spaces, and employee areas remain clean, organized, welcoming, and appropriately stocked.\nMonitor office cleanliness standards and coordinate with cleaning and maintenance providers.\nCoordinate office equipment maintenance and servicing.\nMaintain organized supply and storage areas.\nIdentify maintenance or workplace issues proactively and coordinate timely resolution.\nHelp ensure the office environment supports employee comfort, productivity, collaboration, and wellbeing.\nCoordinate with building management, landlords, contractors, and service providers as required.\nSupport office moves, workstation changes, renovations, and other workplace initiatives.\nPurchasing & Inventory Management\nManage purchasing requirements for office operations.\nPrepare, process, and track purchase orders.\nOrder and maintain appropriate inventory of office supplies, kitchen supplies, coffee, beverages, and other workplace essentials.\nMonitor inventory levels and proactively replenish supplies.\n Liaise with vendors and suppliers to ensure competitive pricing, quality service, and timely delivery.\nResolve vendor, delivery, and supply issues.\nIdentify opportunities to improve purchasing efficiency and manage office-related costs responsibly.\nAccounts Payable & Administrative Finance Support\nProcess invoices and provide administrative support for accounts payable for activities relating to office operations.\nAssist with accounts receivable tracking and follow-up where required as it relates to office operations.\nMaintain accurate financial and administrative records relating to office operations.\nCoordinate with the Finance team regarding payments, invoices, purchase orders, and vendor accounts.\nPrepare and submit expenses and supporting documentation to Finance.\nMonitor office-related expenditures and assist with budget tracking.\nEnsure accuracy, completeness, and appropriate approvals for financial documentation.\nWhat We Are Looking For\nWe are looking for someone who combines strong organizational ability with exceptional interpersonal skills.\nThe ideal candidate will see this position as much more than managing an office. They will take personal pride in creating a workplace where employees and visitors feel welcomed, supported, and valued.\nThe successful candidate will ideally have:\n2-5 years of experience in office management, workplace experience, hospitality, executive administration, or a similar role.\nExperience working in a professional office environment; experience within construction, engineering, professional services, or a related industry would be an asset.\nStrong proficiency with Microsoft Office, Outlook, Teams, and other common business applications.\nExperience coordinating office facilities, vendors, purchasing, events, and administrative activities.\nStrong organizational, planning, and time-management skills.\nExcellent verbal and written communication skills.\nStrong attention to detail and commitment to quality.\nThe ability to manage multiple priorities and respond effectively to changing requirements.\nExperience organizing employee events, meetings, or engagement activities.\nBilingualism in French and English would be considered an asset.\nThe Person We Want\nGenuinely enjoys working with people.\nNaturally creates a welcoming and positive environment.\nHas a strong sense of hospitality and understands the importance of first impressions.\nIs approachable, warm, professional, and confident.\nTakes pride in creating an exceptional experience for employees and visitors.\nNotices the small details that make a workplace feel organized, professional, and cared for.\nIs proactive-you see something that needs attention and take ownership of it.\nIs highly organized but comfortable operating in a busy and changing environment.\nEnjoys bringing people together and creating opportunities for connection.\nIs creative and willing to bring forward new ideas.\nUnderstands when discretion and confidentiality are required.\nBuilds positive relationships with employees at every level of the organization.\nIs resourceful and solutions-oriented.\nDemonstrates sound judgment and a strong sense of personal accountability.\nTakes pride in representing EBC and contributing to our culture.\nBenefits\nCompetitive salary.\nCorporate Clothing Program.\nFour weeks of annual vacation.\nFlexible group insurance program upon entry.\nGroup RRSP with employer contribution to a Deferred Profit-Sharing Plan (DPSP).\n24-hour access to virtual healthcare through telemedicine.\nTraining, professional development, and career growth opportunities.\nEmployee assistance program.\nA collaborative and entrepreneurial working environment.\nThe opportunity to contribute directly to the employee experience and culture of a growing organization.\nA company built on the values of respect, integrity, collaboration, and a job well done.\nThe opportunity to work with a firm recognized as one of Canada’s Best Manag...","description_format":"text","description_chars":12546,"description_truncated":true,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"French","level":"All levels","optional":false}]},"benefits":["Growth opportunities","Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-04T03:02:53Z"}],"visa":[],"liveness":{"score":77,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.851,"p_room":0.9,"age_days":9,"expected_fill_days":23,"reasons":["conf:1","velocity","win:mid","comp:junior,brand"],"computed_at":"2026-10-13T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/one-moment-please-office-manager-2","json_url":"https://alion.io/job/one-moment-please-office-manager-2.json","meta":{"generated_at":"2026-10-13T19:12:50Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":29351,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3858752},"rest":"https://alion.io/mcp/rest/get_company?id=3858752"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fone-moment-please-office-manager-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fone-moment-please-office-manager-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fone-moment-please-office-manager-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/one-moment-please-office-manager-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fone-moment-please-office-manager-2"}]}