{"id":1813716,"url":"https://alion.io/job/one-moment-please-office-manager","title":"Office Manager","company":{"id":3858752,"name":"EBC","domain":"ebcinc.com","url":"https://alion.io/company/ebcinc-com","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Zoho Recruit","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Mississauga, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":60000,"max":105000,"currency":"CAD","period":"year","gross":null,"usd_annual":73706},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-03T22:17:51Z","employer_posted_date":"2026-10-03","last_verified_at":"2026-10-13T07:52:33Z","board_verified":true,"closed_at":null,"days_open":9,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":9},"description":"EBC thinks outside the box and deploys all its know-how to\ncarry out major infrastructure projects: bridges, roads, highways, tunnels,\nmarine installations. Our ability to meet deadlines and budgets, as well as our\nvast expertise in the field, allow us to actively participate in large-scale\nprojects such as the Samuel-De-Champlain Bridge, the Réseau Express\nMétropolitain (REM), and the Site C hydro-electric power station located near\nFort St-John in British Columbia.\nJob Summary\nThe Office Manager is responsible for overseeing daily\noffice operations and ensuring the workplace runs efficiently and smoothly.\nThis role supports administrative, facilities, purchasing, and accounting\nfunctions while maintaining a professional and organized office environment.\nReporting to the Executive Assistants of both the Buildings and Civil\ndivisions, the Office Manager will work collaboratively across teams to support\nbusiness operations, manage office services, and contribute to a productive and\npositive workplace culture.\nKey Responsibilities\nOffice Operations & Administration\nOversee the day-to-dayoperations of the office.\n\nServe as the primary pointof contact for office-related inquiries.\n\nCoordinate officemaintenance, repairs, and vendor relationships.\n\nManage incoming mail,deliveries, and office correspondence.\n\nOrganize meetings, officeevents, and employee activities as required.\n\nPurchasing & Inventory Management\nProcess and track purchaseorders (POs).\n\nOrder office supplies,kitchen supplies, coffee, and other workplace essentials.\n\nMaintain appropriateinventory levels.\n\nLiaise with vendors andsuppliers to ensure timely deliveries and resolve issues.\n\nFacilities Management\nEnsure kitchen and commonareas remain clean, organized, and fully stocked.\n\nOversee dishwasheroperation and coordinate kitchen upkeep.\n\nMonitor office cleanlinessstandards.\n\nManage office equipmentmaintenance and service requests.\n\nMaintain organization insupply storage rooms.\n\nAccounts Payable & Accounts Receivable Support\nProcess invoices andsupport accounts payable activities.\n\nAssist with accountsreceivable tracking and follow-up.\n\nMaintain accuratefinancial and administrative records.\n\nCoordinate with theFinance department regarding payments and invoicing.\n\nSubmit expenses to Financedepartment.\n\nAdministrative Support\nMaintain filing systemsand office records.\n\nPrepare reports,correspondence, and other business documents.\n\nSupport leadership withscheduling, travel arrangements, and special projects.\n\nEnsure compliance withcompany policies and administrative procedures.\n\nOffice Culture & Events\nAssist with the planning,coordination, and execution of office events, celebrations, meetings, and\nteam-building activities.\n\nSupport initiatives thatpromote employee engagement and contribute to a positive workplace\nculture.\n\nRequirements\nPost-secondary Education inBusiness Administration or similar program, or a combination of relevant\ntraining and experience.\n\n1-2 years of experience in asimilar role, preferably in the construction industry.\n\nExcellent command of MicrosoftOffice Suite and Outlook applications.\n\nKnowledge of the constructionindustry.\n\nExperience managing officefacilities.\n\nKnowledge of purchasingprocesses.\n\nDesired\nProfile\nStrong organizational and planning skills.\nAttention to detail.\nProactive and resourceful.\nAbility to maintain accuracy inadministrative and financial processes.\n\nProfessional and approachable.\nAdaptable and flexible, with the abilityto respond to changing business needs.\n\nStrong problem-solving skills.\nBilingualism, French and English, would beconsidered an asset.\n\nBenefits\n4 weeks ofannual vacation.\n\nFlexible group insuranceprogram upon entry.\n\nGroup RRSP with employercontribution to a Deferred Profit-Sharing Plan (DPSP).\n\n24-hour access to avirtual doctor (telemedicine).\n\nTraining and developmentprograms.\n\nEmployee assistance program.\nA company built on values ofrespect, integrity, and a job well done.\n\nFirm recognized as one ofCanada’s Best Managed Companies. \n\nIn accordance with applicable pay transparency legislation, EBC Inc. has included the expected salary range for this role, which is $60,000-$105,000. Compensation within the range is determined based on relevant experience, qualifications, localization, and internal equity. Base salary is one component of EBC’s comprehensive total rewards offering, which may include performance-based incentives, extended health and wellness benefits, retirement savings programs, and career development opportunities. \nAs part of our commitment to fair and transparent hiring practices, EBC may use artificial intelligence (AI) tools to support the candidate pre-screening process. These tools are used responsibly and in accordance with applicable privacy laws as well as EBC’s policies. Final decisions always remain the responsibility of our qualified talent acquisition professionals.\nEBC welcomes applications from First Nations, Inuit, and Métis candidates and is committed to fostering an inclusive, culturally safe workplace.","description_format":"text","description_chars":5052,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"French","level":"All levels","optional":false}]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-03T22:17:51Z"}],"visa":[],"liveness":{"score":77,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.851,"p_room":0.9,"age_days":9,"expected_fill_days":23,"reasons":["conf:1","velocity","win:mid","comp:junior,brand"],"computed_at":"2026-10-13T05:45:00Z"},"pay":{"stated_usd_annual":73706,"is_top_pay":true},"html_url":"https://alion.io/job/one-moment-please-office-manager","json_url":"https://alion.io/job/one-moment-please-office-manager.json","meta":{"generated_at":"2026-10-13T10:13:09Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":15588,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3858752},"rest":"https://alion.io/mcp/rest/get_company?id=3858752"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fone-moment-please-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fone-moment-please-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fone-moment-please-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/one-moment-please-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fone-moment-please-office-manager"}]}