{"id":2037553,"url":"https://alion.io/job/one-moment-please-temporary-administrative-coordinator","title":"Temporary Administrative Coordinator","company":{"id":1891544,"name":"Advocates","domain":"advocates.org","url":"https://alion.io/company/advocates-org","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"contractor","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Marlborough, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":19,"max":23,"currency":"USD","period":"hour","gross":null,"usd_annual":46000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-07T16:41:36Z","employer_posted_date":"2026-10-07","last_verified_at":"2026-10-14T01:10:39Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"Minimum Education Required\nAssociate's DegreeOverview\nRate: $19-$23/hour\nSchedule: Monday through Friday 8am-4pm or 9am-5pm\nThe Administrative Coordinator will provide overall administrative support to Developmental and Brain Injury service lines. The Administrative Coordinator is responsible for implementing administrative systems, maintaining efficient and accurate office procedures, providing clerical support to the division leadership, scheduling meetings and events, maintaining administrative records, and assisting and coordinating projects.\nThis is a temporary position available 10/27/26-12/25/26. This position is hybrid with 2-3 days in-office.\nWho We Are\nAt Advocates, we provide comprehensive services for people facing developmental, mental health, or other life challenges.\nWe’re a nonprofit, mission-driven organization with a person-centered approach, empowering the individuals we support to make choices, build independence, and live full, meaningful lives. Our work is rooted in respect, compassion, and inclusion, and we envision a world where individual differences are appreciated and celebrated.\nAt Advocates, we value the ideas, experiences, and contributions of employees and are committed to fostering a supportive, welcoming culture where everyone can grow and thrive.\nResponsibilities\nMaintains administrative workflow, processes and systems.\nCreates and revised administrative systems and procedures by analyzing administrative practices and proposing recommendations\nIdentifies and resolves administrative problems by analyzing information; identifying and communicating solutions.\nDrafts communications, letters, memos, meeting minutes and forms.\nCoordinates the provision of leadership schedules, calendars and events; to include; managing an extremely active, ever-changing calendar of appointments and staff meetings.\nServes as a general resource for operational and administrative divisional communications and project needs. \nAssists with project development and planning to ensure more efficient service and organization of records/data.\nWork in partnership with leaders and their delegates to plan and coordinate events including managing logistics.\nFacilitates organization-wide coordination and outreach to ensure leadership has timely and accurate information regarding activities, events, initiatives and appointments. \nPrioritize conflicting needs; handles items expeditiously, proactively, and follows-through on assigned projects to successful completion, often with deadline pressure. \nUpdates necessary tracking system(s) to ensure project and/or program status is maintained with complete accuracy. \nDevelops and maintains accurate and complete files for projects and programs; continues to monitor for integrity and completeness. \nMaintain office supplies within the budgetary expectations.\nQualifications\nBachelor’s degree in business administration, human services or related field or an associate degree\nOne year of high-level administrative coordination experience supporting senior leadership in a fast-paced environment preferred\nProven ability to operate independently in a high-volume, fast-paced administrative setting with minimal training or supervision\nDemonstrated experience supporting complex, multi-program or residential operations teams with rapidly shifting priorities\nAbility to type 50+ words per minute.\nMust be proficient with Microsoft Office Suite.\nMust have knowledge of office procedures and equipment\nMust be detailed oriented and superior organizational skills.\nAbility to coordinate and execute on project tasks bringing forward issues, concerns and barriers.\nAbility to gather relevant information from multiple sources, create and execute effective project plans.\nStrong written and oral communication skills, ability to interact and communicate effectively with all levels of agency staff and outside vendors.\nSuperior interpersonal skills, ability to work effectively independently and in a team atmosphere and maintain confidential information.\nStrongly prefer that a candidate will have a demonstrated understanding of and competence in serving diverse populations.\nAdvocates is committed to cultivating a diverse and welcoming community where everyone feels respected and valued. 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