Materials & Logistics Supervisor

QUALITY SYSTEM RESPONSIBILITY:

Irrespective of other responsibilities, have the freedom and authority to initiate action to prevent product nonconformity, identify and record quality problems, recommend solutions, verify implementation, and control further process until the deficiency has been corrected.

POSITION SCOPE:

The Materials & Logistics Supervisor is a hands-on leader accountable for the safe, accurate, and timely flow of materials from receipt through production and shipment. The role directs and develops a team of employees across stockroom, inventory control, receiving, material distribution, and shipping operations. The supervisor establishes and sustains effective processes, resolves operational issues, assigns and reprioritizes daily work, initiates corrective action within established authority, escalates risks, and recommends improvements to staffing, systems, procedures, and methods.

KEY DUTIES AND RESPONSIBILITIES:

1. Inventory Control and Stockroom Management

• Maintain an organized, clearly identified stockroom with standardized processes for locations, labeling, put-away, picking, and issuing.
• Maintain inventory accuracy through cycle counting and prompt investigation and resolution of discrepancies.
• Ensure all material movements-including receipts, shop-order issues, returns, adjustments, and deliveries-are accurately recorded in ERP/Epicor and processed against the applicable production routing, service order, or customer order.
• Coordinate with Purchasing, Production Planning, and Manufacturing to ensure material availability and reduce handling.

2. Production Material Flow and Distribution

• Lead the timely and accurate picking, staging, and delivery of materials to the correct point of use locations in accordance with production schedules and routings.
• Improve material flow through visual management, standard work, root-cause analysis, waste reduction, and corrective-action follow-through.

3. Receiving and Incoming Material Operations

• Supervise receipt of purchased materials, manufactured components, subcontracted parts, customer supplied products, and returned goods.
• Verify shipments against purchase orders and packing lists for correct part number and quantity; direct material to the appropriate stockroom or work center location.
• Ensure receipts are processed accurately and promptly in ERP/Epicor, with proper labeling and traceability.

4. Shipping and Domestic/International Logistics

• Direct daily shipping so finished machines, parts orders, and service order components ship on schedule.
• Coordinate with trucking companies, freight carriers, parcel services, freight forwarders, and customs brokers; select appropriate transportation based on size, weight, destination, and delivery requirements. • Ensure products are properly packaged, palletized, or crated to ensure products are not damaged in transit.
• Maintain working knowledge of international shipping requirements, particularly to Europe, and ensure country-of-origin documentation, export declarations, customs documentation, and shipment details are complete and accurate.
• Coordinate export classification, licensing, filing, and other trade-compliance requirements with designated internal subject-matter experts; hold and escalate shipments requiring review before release.

5. Team Leadership and Employee Development

• Direct, schedule, and prioritize the daily work of employees across receiving, stockroom, inventory control, material distribution, and shipping, with clear assignments and accountability for quality, productivity, safety, and accuracy.
• Train and develop team members, ensure cross-training, and provide timely coaching, feedback, and correction of performance issues.
• Promote ownership, teamwork, responsiveness, housekeeping, and continuous improvement; ensure employees follow safety procedures and are trained and authorized to operate material-handling equipment.
• Lead by example through active participation in stockroom, receiving, inventory, and shipping activities; demonstrate standard work, and support process questions. Key Performance Measures:
• Inventory accuracy.
• On-time and accurate material delivery to production.
• On-time, accurate, and compliant customer and service-part shipments.
• Timely receiving and completion of inventory transactions in ERP/Epicor.

EDUCATION/QUALIFICATIONS:

• Minimum five years of progressive experience in materials management, inventory control, warehouse operations, manufacturing logistics, or shipping and receiving, including at least two years leading or supervising warehouse, stockroom, shipping, or materials employees.
• Manufacturing experience managing material from receipt through storage, production delivery, and shipment; hands-on experience with cycle counting, reconciliation, location control, and traceability.
• Demonstrated experience with an ERP system and proficiency with Microsoft Office, including Excel; working knowledge of BOMs, shop orders, routings, kitting, and replenishment.
• Experience coordinating domestic freight with carriers and forwarders and preparing accurate shipping documentation.
• Strong organizational, analytical, problem-solving, and communication skills. • Ability to operate, or become qualified to operate, a forklift and other material-handling equipment; valid driver’s license if required for deliveries or pickups.
• Associate degree in Supply Chain Management, Logistics, Operations Management, Business, or a related field; bachelor’s degree a plus. Equivalent education, technical training, and demonstrated materials-management experience will be considered. (Preferred)
• Working knowledge of international shipping, Incoterms, and export documentation, particularly for European destinations. (Preferred)

ENVIRONMENT/PHYSICAL REQUIREMENTS:

• Ability to work in a manufacturing and warehouse environment, walk and stand for extended periods, and navigate manufacturing and storage areas.
• Ability to occasionally lift, push, or pull materials within established safety limits (50lbs).
• Ability to perform operational work while balancing team leadership, coordination, and process improvement responsibilities.