{"id":684471,"url":"https://alion.io/job/onebrief-procurement-specialist","title":"Procurement Specialist","company":{"id":5903,"name":"Onebrief","domain":"onebrief.com","url":"https://alion.io/company/onebrief","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":{"grade":"B","score":79,"open_postings":7,"ghost_share":0,"stale_share":0.857,"repost_share":0,"time_to_fill_p50_days":47,"computed_at":"2026-11-05T05:54:30Z"}},"role":"Operations","role_family":"Operations","seniority":"junior","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":["US"],"hiring_countries_total":1,"salary":{"min":126000,"max":154000,"currency":"USD","period":"year","gross":null,"usd_annual":154000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"closed","first_seen_at":"2026-09-10T21:07:46Z","employer_posted_date":"2026-10-28","last_verified_at":"2026-11-04T04:55:01Z","board_verified":false,"closed_at":"2026-11-04T04:55:01Z","days_open":54,"trust":{"level":"ok","repost_count":1,"flags":[],"days_open":53},"description":"Consequential Work. Dedicated People.\nAbout Onebrief\nOnebrief builds collaboration and AI-powered workflow software for military planning and operational coordination.\nMilitary planning is complex by nature, requiring teams to coordinate information, people, and decisions across systems and locations. Onebrief brings planning, collaboration, simulation, and AI into one connected environment, helping teams test strategies, adapt to changing conditions, and make decisions with greater clarity when the stakes are real.\nWe are a distributed team of builders from military, operational, and technology backgrounds who care deeply about improving how important work gets done. Some team members work remotely, while others work directly alongside customers in operational environments around the world.\nFounded in 2019, Onebrief is backed by leading investors including General Catalyst, Battery Ventures, Insight Partners, Sapphire Ventures, and Human Capital. Valued at more than $2 billion, we continue to invest in product innovation, AI capabilities, and team growth.\nAbout the Role\nReporting to the Financial Operations Manager, the Procurement Specialist will support Onebrief's day-to-day procurement operations, with a first-priority mandate to clean up and standardize vendor contracts and records so Zip becomes our single source of truth. You'll operate our procurement tool and maintain accurate data flow with NetSuite.\nYou'll also work closely with business units to keep enterprise vendor records, renewals, and compliance documentation current, and help the broader organization understand and follow procurement policy. This role is the operational backbone that keeps procurement data, process, and systems clean and reliable.\nThis is an individual contributor role with no direct reports.\nWhat You’ll Do\nCore responsibilities:\nLocate, audit, and upload executed vendor contracts into Zip, ensuring every active vendor record is complete and accurate.\n\nPopulate vendor records with the appropriate metadata (contract terms, renewal dates, owners, spend category, etc.) and configure the renewal module in Zip so upcoming renewals are tracked automatically for internal stakeholders to see.\n\nSupport the procurement process end to end: purchase requests, approvals, purchase orders, and vendor onboarding.\n\nHandle day-to-day procurement requests and vendor negotiations.\n\nMaintain complete, current vendor records in Zip, including executed contracts, W-9s, and other required documentation, updating them whenever vendor details change.\n\nTrack upcoming contract renewals and proactively reach out to business units with enough lead time to kick off the renewal process before deadlines hit.\n\nKeep vendor contract, licensing, and compliance records current in partnership with IT, GRC and Legal.\n\nTrain and support the broader org on procurement policies and how to use Zip, to drive adoption and policy adherence.\n\nContinuously optimize workflows in Zip so end users have a fast, clear experience submitting procurement requests, built for a fast-moving company.\n\nMinimum Qualifications\n2 to 4 years of experience in corporate indirect procurement operations, purchasing, or finance operations.\n\nHands-on experience with Zip or a similar procurement/spend management platform (Coupa, Airbase, Procurify); Zip experience strongly preferred.\n\nWorking knowledge of NetSuite and how it connects with procurement and accounts payable.\n\nExperience supporting budgeting, forecasting, or spend tracking.\n\nComfort working through messy, unstructured data (contract cleanup, record audits).\n\nAbility to train and communicate policy clearly to non-procurement stakeholders.\n\nThe ability to work independently, manage details, and build strong relationships across the company.\n\nPreferred Qualifications\nExperience working at a growing SaaS or technology company.\n\nExperience implementing or improving a procurement system or ERP integration.\n\nA background in Finance or Accounting, including experience with accounts payable and expense classification.\n\nFamiliarity with SaaS procurement, software licensing, and vendor compliance.\n\nIndicators of Success\nThis role will evolve as priorities change, but the outcomes below reflect what success typically looks like in the first six months.\nA successful Procurement Specialist will:\nMake Zip the reliable source of truth for vendor contracts, with complete records and the renewal module fully operational.\n\nBuild a proactive renewal cadence so business units are never caught off guard by an upcoming contract deadline.\n\nBecome the go-to person for day-to-day purchasing questions and process execution.\n\nPut a clear, consistent purchasing process in place, including org-wide training, so employees and approvers know what to expect and policies are followed.\n\nStreamline Zip workflows so submitting a procurement request is fast and easy for end users.\n\nNotice to Third Party Recruitment Agencies\nPlease note that Onebrief does not accept unsolicited resumes from recruiters or employment agencies. In the absence of an executed Recruitment Services Agreement, there will be no obligation to any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without an agreement Onebrief explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. 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