{"id":750318,"url":"https://alion.io/job/onefederalsolution-administrative-support-specialist-8","title":"Administrative Support Specialist","company":{"id":678355,"name":"One Federal Solution","domain":"onefederalsolution.com","url":"https://alion.io/company/onefederalsolution","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"services","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":79,"open_postings":7,"ghost_share":0,"stale_share":0.857,"repost_share":0,"time_to_fill_p50_days":40,"computed_at":"2026-10-30T05:48:23Z"}},"role":"Customer Success","role_family":"Customer Success","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Mateo, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-28T23:57:30Z","employer_posted_date":"2026-10-28","last_verified_at":"2026-10-30T19:30:19Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"One Federal Solution (OFS) is seeking an Administrative Support Specialist to join our team. The Administrative Support Specialist will provide crucial administrative and technical support to the Managers, Supervisors, and Leadership. The role involves assisting in a wide range of administrative tasks, including budget preparation, tracking personnel actions, managing correspondence, and supporting various meetings and events. The ideal candidate should possess excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.\nClearance Level - Active Secret Clearance Required to be considered for this role\nAdministrative Support Specialist Tasks and Duties:\nAssist the HR Manager, Supervisors, and Leadership with the in-and-out processing of civilian employees.\nSupport the preparation of budget reports.\nProvide note-taking and administrative support for conferences and meetings.\nPrepare read-ahead materials and assist with logistical coordination for meetings and training conferences, including space, technical support, supplies, transportation, and other event needs.\nIssue and manage building badges, control identification badges, and keys for assigned personnel.\nTrack selections from hiring events and assist with monitoring and entering information into agency task management systems or spreadsheets to track internal and external suspense actions.\nMaintain accurate tracking of workload, facility assignments, student activities, instructor assignments, and other related tasks.\nAssist in researching and ordering office supplies and basic materials.\nManage and organize correspondence for assigned components.\nSupport vehicle officer in maintaining office vehicles and driving government vehicles when required.\nMaintain and update travel and leave schedules for leadership.\nAnswer phone messages and forward appropriate messages to relevant parties.\nUpdate and submit briefing slides for release approval when applicable.\nOrganize and schedule regular Teams meetings for leadership and staff.\nTrack and manage BI inventory, including equipment and vehicles.\nUpdate recruitment calendars, including the external website.\nFormat and update the Recruitment and Retention Plan as needed.\nAssist in uploading resumes received from career fairs and by email to the applicant tracking system, managing a volume of 5 to 300 resumes depending on the event.\nDraft and send communication to candidates and applicants.\nCoordinate with event planners for the Summer Intern Recognition ceremony.\nManage updates to the Director Awards webpage, create deliberation requirements, and order plaques/trophies. Work with the Public Affairs Office to plan the Director Awards Annual Ceremony.\nSchedule and support Executive Review Panels for filling Defense Intelligence Senior Executive Service and Defense Intelligence Senior Level vacancies.\nReview HCMO Policies for grammatical accuracy before preparing them for the Director's signature.\nAdministrative Support Specialist Qualifications and Requirements:\nHigh school diploma or equivalent.\nTwo years of relevant administrative and technical support experience.\nActive Secret Clearance\nStrong oral and written communication skills, with a good command of the English language.\nProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.\nStrong organizational skills with the ability to prioritize and manage multiple tasks.\nExcellent attention to detail and ability to handle confidential information.\nPreferred Skills:\nExperience working with budget preparation and travel-related reports.\nExperience in event planning and coordination.\nFamiliarity with applicant tracking systems.\nKnowledge of government or defense-related processes and procedures is a plus.\nAbout One Federal Solution:\nOne Federal Solution (OFS) is an innovative Professional Services provider with over 20 years of experience supporting Defense and Civilian agencies. OFS specializes in Business Intelligence, Acquisition and Procurement, and other Professional Services. We are pioneers, builders, thought leaders, and pride ourselves in thinking outside the box to co-create with our customers, helping them achieve excellent enterprise-wide outcomes. As a certified Service-Disabled Veteran-Owned Small Business (SDVOSB), OFS is committed to providing people who deliver high performance and excellence to our government partners.","description_format":"text","description_chars":4449,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":true,"languages":[{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["IT Consulting & Digital Transformation"],"lifecycle":[{"event":"open","at":"2026-09-11T15:31:16Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":1,"expected_fill_days":40,"reasons":["conf:3","velocity","win:early"],"computed_at":"2026-10-30T05:48:23Z"},"pay":null,"html_url":"https://alion.io/job/onefederalsolution-administrative-support-specialist-8","json_url":"https://alion.io/job/onefederalsolution-administrative-support-specialist-8.json","meta":{"generated_at":"2026-10-30T20:03:45Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":9814,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-31T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":678355},"rest":"https://alion.io/mcp/rest/get_company?id=678355"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fonefederalsolution-administrative-support-specialist-8"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fonefederalsolution-administrative-support-specialist-8"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fonefederalsolution-administrative-support-specialist-8"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/onefederalsolution-administrative-support-specialist-8\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fonefederalsolution-administrative-support-specialist-8"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":750318}},{"tool":"search_jobs","arguments":{"company":"onefederalsolution.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":750318},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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