Administrative Specialist, McCourt School of Public Policy - Georgetown University

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Requirements

Job Overview

The Administrative Specialist position in the McCourt School of Public Policy, Georgetown University, supports the administrative operations of the Vice Deans (Academic and Faculty) as well as supporting associate deans, and the Office of the Dean. Primarily, the position maintains the day-to-day operations and administrative tasks needed by the Vice Deans. The position creates a professional office environment and coordinates, oversees and/or performs a variety of administrative and program support activities on behalf of the Office of the Dean. The Administrative Specialist coordinates executive scheduling, tracks operational timelines, oversees front-desk operations, assists with hiring workflows, executes minor transactional financial requests and assists with facility operations across the School and Campus.

Additional duties include but are not limited to:

• Manages office operations including front desk duties, supply inventory, deliveries and mail.

• Coordinates facility, environmental, and security services for the office suite.

• Helps develop and maintain onboarding procedures and protocols.

• Creates and revises systems and procedures by analyzing operating practices

Work Interactions

The Administrative Specialist reports directly to the Operations and Special Projects Manager with functional reporting lines to the Vice Dean of Academic Affairs and Vice Dean of Faculty. The Administrative Specialist will also support associate deans and the Office of the Dean where needed.

Requirements and Qualifications

• Bachelor’s Degree or High School Diploma with equivalent experience

• Minimum of 2 years of administrative experience in an office environment.

Work Mode Designation

This position has been designated as Hybrid 4 Days. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work- designation.

Pay Range:

The projected salaryor hourly pay range for this position which represents the full range of anticipated compensation is:

Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodations for any part of the application and hiring process, please visit the Office for Equal Opportunity Compliance website for general information about requesting accommodations, as well as information about requesting accommodations specifically for applicants. You also can also contact the Office for Equal Opportunity Compliance at (202) 687-4798 or [email protected].

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.