{"id":3714344,"url":"https://alion.io/job/oneok-administrative-specialist-ii","title":"Administrative Specialist-II","company":{"id":1892810,"name":"ONEOK","domain":"oneok.com","url":"https://alion.io/company/oneok","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":80,"open_postings":15,"ghost_share":0,"stale_share":0.8,"repost_share":0,"time_to_fill_p50_days":22,"computed_at":"2026-11-05T05:54:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Hutchinson, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":51000,"max":77000,"currency":"USD","period":"year","gross":null,"usd_annual":77000},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-03T00:00:00Z","employer_posted_date":"2026-11-03","last_verified_at":"2026-11-05T09:23:27Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"#WeAreONEOK - Fortune 500 company. 100+ years in business. Leading midstream service provider. Safety first. Sustainable operations. Environmentally responsible. Employee focused.\nJOB SUMMARY\nWe are looking for an Administrative Specialist II who sees administrative support as more than completing tasks and is excited about improving how work gets done. This role is ideal for someone who combines organization and attention to detail with initiative, technology, problem-solving, and strong collaboration to streamline processes and provide meaningful support to our teams.Job Profile Summary\nProvides administrative support for operational and/or field activities. Responsible for preparing reports, maintaining records, processing invoices, and assisting with departmental projects. Acts as a resource for administrative processes, ensuring efficiency, consistency, and compliance with organizational policies. Works with minimal supervision and collaborates with various teams to optimize workflows and support departmental objectives.\nEssential Functions and Responsibilities\nAdministrative Coordination & Accounting:Research, compile, and prepare reports or correspondence related to operational, financial, or compliance activities, such as:\nGeneral Accounting: Process invoices for applicable cost centers, update vendor profiles, generate and complete material requisitions, generate and close project AFEs and track costs, to meet GAAP and SOX guidelines.\nExpenditure and budget / forecast tracking.\nRegulatory filings and compliance documentation.\nPerformance reporting and audit requests.\nAdminister processes for vehicle procurement/registration and Request for Service (RFS) coordination.\nUpdate and maintain logs, trackers, and databases for compliance, training, and operational data.\nCoordinate travel arrangements for leaders and employees, as needed.\nPrepare check requests.\n\nCoordinate mail/shipping delivery and collection.Responsible for coordinating office cleaning and maintenance.\nProcess Support and Communication:\nProvide guidance to field personnel, internal teams, and external stakeholders on administrative processes, such as:Handling materials charges and account classifications.\nMaintain district folders and shared drives, ensuring proper organization and retention of documentation.\nServe as a liaison between field operations and headquarters for administrative and compliance-related matters.\n\nEvent and Meeting Coordination:\nAssist with the preparation and coordination of meetings, training sessions, and safety events, including:\nBooking facilities, scheduling, and ordering supplies or catering.\nPreparing presentations and materials.\nSupporting employee onboarding activities.\nData Management and Reporting:\nAccess, retrieve, and maintain information using various systems, including customizing dashboards and templates for reporting purposes.\nPrepare and reconcile data for reporting purposes, including invoices, time entry, and budget tracking.\nAdditional Duties:Order and maintain inventory of office supplies.\nProvide ongoing support for departmental audits and special projects.\nPerform tasks related to Department of Transportation (DOT) or other regulatory compliance and safety procedures.\n\nEducation\nH.S. Diploma\nWork Experience\nExperience in use and function of office equipment applicable to position including but not limited to:Computers\nCalculators (Tested or demonstrated by position)\nKeyboards (Tested or demonstrated by position\n)Two-way radios (Specified by position)\nFacsimile machine\nDocument scanners\n\nExperience and training related to:Spreadsheet and text software such as Excel, Access database, and Word\nTransmission pipeline system operations and related procedures\nAFE’s, completion reports, and related procedures\nDeveloping and maintaining file systems\nBudget processes/procedures\nClassification of accounts\nONE Call procedures\n\nExperience interpreting, compiling, composing, revising, and/or preparing information such as correspondence and reports; policies and procedures; contracts and agreements; and job orders and completion reports\n1 - 2 years related work experience /\nKnowledge, Skills and Abilities\nKnowledge of: Organizational workflows, basic compliance requirements, and operational processes.\nKnowledge of: Standard reporting systems and data entry procedures.\nKnowledge of: Administrative best practices and company policies.\nAbility to: Support the implementation of administrative processes to ensure efficiency and accuracy.\nAbility to: Assist with cross-departmental tasks and support process improvements.\nAbility to: Compile and prepare operational data for reporting purposes.\nAbility to: Communicate effectively with teams and ensure accurate documentation of administrative activities.\nSkills in: Data entry, document management, and basic report preparation.\nSkills in: Intermediate use of office software for data tracking and reporting (e.g., Excel, Word).\nSkills in: Time management, prioritization, and multitasking in a structured environment.\nLicenses and Certifications\nNone required\nStrength Factor Rating - Physical Demands/Requirements\nSedentary Work - Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.\nStrength Factor Description - Physical Demands/Requirements\nStanding: Remaining on one's feet in an upright position at a work station without moving about (Occasionally)\nWalking: Moving about on foot (Frequently)\nSitting: Remaining in a seated position (Constantly)\nLifting: Raising or lowering an object from one level to another (includes upward pulling) (Occasionally)\nCarrying: Transporting an object, usually holding it in the hands or arms, or on the shoulder (Occasionally)\nPushing: Exerting force upon an object so that the object moves away from the force (Occasionally)\nPulling: Exerting force upon an object so that the object moves toward the force (includes jerking) (Occasionally)\nClimbing: Ladders, Stairs (Occasionally)\nBalancing: Maintaining body equilibrium to prevent falling (Occasionally)\nStooping: Bending the body downward and forward by bending the spine at the waist (Occasionally)\nKneeling: Bending the legs at the knees to come to rest on the knee or knees (Occasionally)\nCrouching: Bending the body downward and forward by bending the legs and spine (Occasionally)\nCrawling: Moving about on the hands and arms in any direction (Occasionally)\nReaching: Extending hands and arms in any direction (Constantly)\nHandling: Seizing, holding, grasping, turning or otherwise working with the hand or hands (Manual Dexterity) (Constantly)\nFingering: Picking, pinching or otherwise working with the fingers primarily (Finger Dexterity) (Constantly)\nFeeling: Perceiving such attributes of objects/materials as size, shape, temperature, texture, movement or pulsation by receptors in the skin, particularly those of the finger tips (Constantly)\nTalking: Expressing or exchanging ideas/information by means of the spoken word (Frequently)\nHearing: Perceiving the nature of sound by the ear (Frequently)\nTasting/Smelling: (Occasionally)\nNear Vision: Clarity of vision at 20 inches or less (Constantly)\nFar Vision: Clarity of vision at 20 feet for more (Frequently)\nDepth Perception: Three-dimensional vision; ability to judge distances and spatial relationships so as to see objects where and as they actually are (Frequently)\nVision: Color - The ability to identify and distinguish colors (Constantly)\nWorking Conditions/Environment\nEmployee is subject to inside environmental conditions\nWorking Conditions\nWell lighted, climate controlled areas (Constantly)\nFrequent repetitive motion (Constantly)\nCRT (Computer Monitor(s)) (Constantly)\nTravel\nNone required,\nDriving\nBased on assigned tasks, employee may be assigned a company vehicle requiring the applicable driver's license\nONEOK is an equal opportunity employer committed to diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, sex, pregnancy, sexual orientation, age, religion, creed, national origin, gender identity, disability, military/veteran status, genetic information or any other categories protected by applicable law.\nThe job description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of ONEOK.\nONEOK is committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request an accommodation email  or call 1-855-663-6547.\n Expected Salary Range\n$51,000.00 - $77,000.00","description_format":"text","description_chars":9251,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Oil & Gas"],"lifecycle":[{"event":"open","at":"2026-11-04T00:21:38Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 6","filings_12m":6,"filings_prev_12m":10,"green_card_filings_12m":0,"median_offered_wage_usd":107500,"route":null,"cap_exempt":false,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.602,"p_room":1,"age_days":2,"expected_fill_days":22,"reasons":["conf:9","stale_co","win:early","comp:brand"],"computed_at":"2026-11-05T05:54:30Z"},"pay":{"stated_usd_annual":77000,"is_top_pay":true},"html_url":"https://alion.io/job/oneok-administrative-specialist-ii","json_url":"https://alion.io/job/oneok-administrative-specialist-ii.json","meta":{"generated_at":"2026-11-05T14:20:32Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":18542,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-06T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1892810},"rest":"https://alion.io/mcp/rest/get_company?id=1892810"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Foneok-administrative-specialist-ii"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Foneok-administrative-specialist-ii"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Foneok-administrative-specialist-ii"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/oneok-administrative-specialist-ii\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Foneok-administrative-specialist-ii"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3714344}},{"tool":"search_jobs","arguments":{"company":"oneok.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3714344},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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