{"id":2068889,"url":"https://alion.io/job/ontic-office-manager","title":"Office Manager","company":{"id":41280,"name":"Ontic","domain":"ontic.co","url":"https://alion.io/company/ontic","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":{"grade":"A","score":100,"open_postings":3,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":51,"computed_at":"2026-10-10T05:45:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Pune, India"],"countries":["IN"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":10500,"max_usd":25000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":1819},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-10-08T03:04:00Z","employer_posted_date":"2026-10-08","last_verified_at":"2026-10-11T17:14:40Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Who We Are\nOntic provides software that helps corporate and government security teams identify threats, assess risk, and respond faster to keep people and organizations safe. Its AI-powered Connected Intelligence Platform unifies security operations and data into a centralized system of record, enabling organizations to conduct risk assessments, protect against workplace violence, and manage threats and incidents more efficiently. Fortune 500 companies and federal agencies rely on Ontic to support security programs such as executive protection, threat intelligence, and corporate investigations. Learn more at ontic.ai or follow us on LinkedIn.\nWho You Are\nAs Ontic's Office Manager in Pune, you will own the day-to-day operation of our Pune office and act as the local people-support contact for our India-based team. You bring a hands-on, service-first mindset, an innate sense of urgency, and genuine care for building a welcoming, well-run workplace for employees, candidates, visitors, and partners.\nYour Responsibilities\nOffice & Vendor Management\nOwn the daily operation of the Pune office\n\nManage vendors for transportation, hotel, catering, office supplies, and other workplace needs\n\nPartner with office space provider for office support and facilities coordination\n\nCoordinate with Noida facilities, Finance, and other internal teams as needed\n\nSupervise office support staff, including office boys\n\nTrack vendor contracts, invoices, purchase requests, and office expenses\n\nCoordinate visitor travel arrangements (i.e., car service, preferred hotel, etc.)\n\nFacilities & Security\nEnsure an effective visitor check-in process with office space provider security\n\nCoordinate janitorial services and follow up on maintenance or service issues\n\nMaintain a safe, clean, professional, and welcoming workplace\n\nEvent Management and Experience Management\nPlan and execute office events - hackathons, all-hands meetings, team events, and celebrations\n\nManage event logistics, budgets, vendors, catering, transportation, communications, and office setup\n\nPartner with People/Pune leadership on engagement.\n\nPeople & Employee Support\nServe as the local point of contact for workplace and routine employee-support needs partnering closely with the Noida People team\n\nSupport on-site interviews, including candidate hospitality, scheduling coordination, and interview-room readiness\n\nProvide employees and managers with guidance on routine processes and direct them to the appropriate People team member for HR-specific matters\n\nSupport Pune-based new hires through CORE onboarding and help deliver a strong first-day and first-week experience, including workspace readiness, office access, introductions, and other onsite requirements\n\nRequired Qualifications\n5+ years of experience in office management, workplace operations, facilities, HR operations, or a related role\n\nExperience managing vendors, contracts, budgets, and office services\n\nExperience planning employee events and supporting employee engagement initiatives\n\nFamiliarity with onboarding, interview coordination, and employee-support processes\n\nExcellent organizational, communication, and stakeholder-management skills\n\nA hands-on, detail-oriented, service-focused approach with strong ownership\n\nComfortable coordinating independently with local vendors and remote internal teams\n\nFluent with workplace tools and AI platforms (e.g., Slack, Rippling, spreadsheets, ticketing/HRIS systems)\n\nAble to maintain professionalism and composure in a fast-paced environment with competing priorities\n\nThis role requires being onsite at the Pune office 5 days a week.\nDon’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Ontic we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role, we encourage you to apply anyways. You may be just the right candidate for this or other roles.\nOntic prioritizes the full inclusion of qualified individuals, providing necessary accommodations for those with disabilities to perform essential job functions. 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