{"id":1229739,"url":"https://alion.io/job/ontra-executive-assistant","title":"Executive Assistant","company":{"id":1804351,"name":"Ontra","domain":"ontra.ai","url":"https://alion.io/company/ontra-ai","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Concord, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":104200,"max":145900,"currency":"USD","period":"year","gross":null,"usd_annual":145900},"salary_estimate":null,"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Gmail","optional":false},{"name":"Google Calendar","optional":false},{"name":"Google Sheets","optional":false}],"status":"live","first_seen_at":"2026-09-24T20:05:02Z","employer_posted_date":"2026-09-24","last_verified_at":"2026-09-29T01:44:27Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"About Ontra\nOntra is the leader in AI-powered solutions for the private markets. Powered by industry-leading AI, data from over 2 million contracts, and a global network of legal professionals, Ontra automates critical private market workflows across the fund lifecycle. Ontra’s solutions transform unstructured data trapped in static documents into actionable intelligence, enabling firms to accelerate contracts, streamline compliance, and automate entity management. Trusted by more than 1,000 global GPs, investment banks, law firms, and advisors - including nine of the top ten PEI-ranked firms worldwide - Ontra helps firms focus on what’s important.\nOur Culture\nOntra is built for people who want real ownership from day one in a remote-first environment that’s built to support it. Our customers are sophisticated, and our work reflects that. AI is engrained in how we work, and curiosity about it is part of who we are.\nOntranauts are sharp, genuinely collaborative, and invested in each other's success. They are excellent at what they do and even better to work with. That combination is rare, and we don't take it for granted. Learn more about our values.\nFor this job, we are only considering candidates based in Orange County. This is a hybrid role requiring regular commuting to the 92625 area a few times per week.\nAbout the Role\nOntra is seeking an Executive Assistant to support our CEO. This role will report directly to the Manager, Executive Operations.\nWe're looking for someone excited to manage a fast-moving executive calendar, coordinate complex domestic and international travel, serve as a trusted point of contact between our CEO and key stakeholders, and juggle a mix of professional and personal priorities with polish, discretion, and enthusiasm.\nIf you have exceptional multitasking abilities, strong communication skills, and the capacity to handle confidential information with integrity and discretion, we'd love to get to know you.\nWhat You'll Do\nCalendar Management: Own the CEO's daily calendar, scheduling meetings and appointments, resolving conflicts, preparing meeting materials, and ensuring all attendees are up-to-speed.\n\nTravel Coordination: Coordinate and arrange all professional and personal travel, including hotels, transportation, meal coordination, meeting logistics, and group activity planning for domestic and international destinations.\n\nAdministrative Duties: Manage additional administrative duties, including running errands, planning social events, booking appointments, expenses, and other everyday tasks required to free up capacity for the executive.\n\nPersonal Assistant Duties: Manage a broad scope of personal projects for Ontra's CEO, including home and car maintenance, vacation research and booking, party planning, and vendor coordination.\n\nRelationship Building: Nurture personal and professional relationships and serve as a primary point of contact between the CEO and his internal and external networks through thoughtful, professional, and timely communications and gifting.\n\nCorrespondence: Handle all correspondence, emails, and phone calls, responding on behalf of the CEO when necessary and ensuring appropriate follow up to enhance efficiency and improve responsiveness.\n\nPrioritize Requests: Organize and prioritize incoming requests and information, delegating when appropriate and ensuring tasks are completed efficiently.\n\nResearch Projects: Conduct research, compile data, and prepare reports or presentations as required by the executive.\n\nAI-Enabled Workflows: Leverage AI tools to streamline and automate recurring work such as inbox triage, meeting prep, travel itineraries, and research, freeing up time for high-judgment, high-touch support.\n\nConfidentiality: Maintain a high level of confidentiality and discretion in handling sensitive information and situations.\n\nTeam Coverage: Step in as administrative coverage for other Ontra executives as needed.\n\nWhat You'll Bring\nExperience: 4+ years supporting C-suite executives in an administrative position.\n\nAdministrative Expertise: Demonstrated understanding and application of a variety of administrative software and procedures, with Google Suite experience preferred, particularly Gmail, Google Calendar, and Google Sheets.\n\nLogistical Components: Must be willing to commute to 92625 on a frequent basis, at least a few times a week; must have regular access to reliable personal transportation, possess a valid driver's license, and maintain active auto insurance coverage with a minimum of 100k/300k limits; and must be comfortable around dogs and children.\n\nConfidentiality And Discretion: Commitment to maintaining confidentiality and discretion when presented with sensitive information, such as personal details, financial information, and business plans.\n\nProblem Solving: Natural ability to anticipate and resolve administrative and other problems with little to no guidance.\n\nAI & Technical Acumen: Proven track record of using AI to streamline and support executive-level work, plus the judgment to know when a task needs a human touch and the discretion to handle sensitive information responsibly with AI tools.\n\nAttention To Detail: Extreme regard for detail and commitment to flawless work.\n\nCommunication: Demonstrated ability to communicate in a clear, concise, thoughtful, and effective manner, possessing the intellect, maturity, sophistication, and self-awareness to engage effectively with executive and board level stakeholders.\n\nProject Management: Ability to manage complex projects involving cross-functional stakeholders, vendors, and outside resources.\n\nHiring Locations\nWe currently hire exclusively in the locations listed below. Select jobs may have more specific location requirements due to business needs.\nUnited States\nArizona, California, Colorado, Connecticut, Florida, Georgia, Illinois, Kansas, Maryland, Massachusetts, Minnesota, Nevada, New Jersey, New York, North Carolina, Ohio, Oregon, Pennsylvania, Rhode Island, Tennessee, Texas, Utah, Virginia, Washington\nAPAC\nHong Kong\nEMEA\nUnited Kingdom\nBenefits Snapshot\nRemote-first working policy, with office hubs in NYC, Santa Barbara, and London\n\nTwice yearly team offsites for in-person collaboration\n\nPaid flexible time off policy\n\nPaid parental leave and benefits\n\nEmployer-supported retirement contributions, varying by country\n\nMonthly phone and internet reimbursement\n\nCompany-sponsored learning and development resources, department budgets for professional development, and a robust onboarding program\n\nVarious options for medical, dental, and vision insurance\n\nTravel\nOccasional travel is required for Ontra employees, including typically at least twice per year to attend team and larger group off-sites for in-person collaboration. For some roles, additional travel may be required based on the requirements of the role and business need.\nInclusivity\nOntra is committed to the full inclusion of all qualified individuals. As part of this commitment, Ontra will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact .\nPersonnel Privacy Notice: View here.\nNote on Employment Verification: All employees hired will be required to verify identity and eligibility to work in their particular location.\nNote to External Agencies: We are not accepting any blind submissions or resumes/CVs from recruitment agencies. Any candidates sent to Ontra will NOT be accepted or considered as a submission without a signed agreement in place.","description_format":"text","description_chars":7721,"description_truncated":false,"requirements":{"experience_years_min":4,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Car maintenance","Flexible time off","Insurance coverage","Internet reimbursement","Parental leave","Professional development","Vision insurance"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Artificial Intelligence"],"lifecycle":[{"event":"open","at":"2026-09-25T14:30:58Z"}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":3,"expected_fill_days":42,"reasons":["conf:0","win:early"],"computed_at":"2026-09-28T05:45:00Z"},"pay":{"stated_usd_annual":145900,"is_top_pay":true},"html_url":"https://alion.io/job/ontra-executive-assistant","json_url":"https://alion.io/job/ontra-executive-assistant.json","meta":{"generated_at":"2026-09-29T03:07:45Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":2821,"day_limit":5000,"remaining_today":2179,"minute_limit":60,"resets_at":"2026-09-30T00:00:00Z"}}}