{"id":4191777,"url":"https://alion.io/job/ontrackny-program-assistant","title":"Program Assistant","company":{"id":2472913,"name":"OnTrackNY","domain":"ontrackny.org","url":"https://alion.io/company/ontrackny","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":{"grade":"A","score":93,"open_postings":14,"ghost_share":0.071,"stale_share":0.071,"repost_share":0.071,"time_to_fill_p50_days":38,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Management","role_family":"Management","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Millbrook, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":18,"max":null,"currency":"USD","period":"hour","gross":null,"usd_annual":36000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-08-21T04:00:00Z","employer_posted_date":"2026-11-12","last_verified_at":"2026-11-12T19:30:35Z","board_verified":true,"closed_at":null,"days_open":83,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":83},"description":"Location: Millbrook, NYSchedule: Monday–Friday, 8:00 AM–4:30 PMPay Rate: $18.00/hour\nMake a Difference Behind the Scenes\nAre you organized, dependable, and someone who enjoys being the person others can count on? Do you like a fast-paced workday where no two hours are exactly alike?\nAs a Program Assistant, you’ll play an important role in keeping our program running smoothly and helping our staff and the people we serve get the support they need. From coordinating appointments and maintaining accurate records to assisting with intake, answering questions, and keeping information moving, your work will have a direct impact on the quality of services we provide.\nThis is a great opportunity for someone who enjoys multitasking, problem-solving, working with people, and staying organized in a busy environment.\nOVERVIEW OF PRIMARY RESPONSIBILITES:\n\nThis position requires a high level of organizational skills and accuracy. The ideal candidate must be able to accurately input information, manage databases, and multitask on a daily bases. They will also be responsible for filing, organizing charts, answering phones. This position is a very fast-paced position and requires excellent customer service skills to respond to the needs of the people we serve and our staff. The person must be able to effectively manage high stress situations. Multitasking is essential.\nPRIMARY FUNCTIONS:\nAnswer and screen calls\nAssist Staff, Clients \nComplete daily data entry, filing, and faxing\nSchedule Doctor’s appointments\n Input data into EHR system/websites\n Order office supplies\n Run Daily/Weekly reports\n Assist with Intake Screenings\n Enroll /Discharge Clients\n Accept Payments\nADDITIONAL FUNCTIONAL / ORGANIZATIONAL SUPPORT:\nAssignments may be determined at a future date\n\nQUALIFICATIONS AND ATTRIBUTES:\nStrong organization skills with accurate attention to detail\nExcellent communication skills and the ability to multi- task\nHands-on experience with network administration.\nAble to adapt and work in a fast-paced environment \nSufficient skills to communicate effectively with system users regarding technical and business issues.\n\nEDUCATION AND EXPERIENCE:\n2 years’ experience is preferred\nKnowledge of Microsoft Word, Excel and Outlook\nPHYSICAL CHARACTERISTICS:\nMust be capable to sit or stand in front of a computer for long-periods of time\nAble to work in open space floor plan\nMust be capable to move throughout work day and follow people served throughout community\nWork alongside co-workers within 3 feet\nMust be able to move in tight spaces\nOccasional lifting of > _25+ pounds\nIf you’re organized, people-oriented, tech-savvy, and ready to be an essential part of a team that makes a difference, we’d love to hear from you!","description_format":"text","description_chars":2734,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Psychiatric Care"],"lifecycle":[{"event":"open","at":"2026-11-12T19:30:35Z"}],"visa":[],"liveness":{"score":16,"band":"cold","label":"Long shot","p_open":1,"p_active":0.562,"p_room":0.28,"age_days":83,"expected_fill_days":38,"reasons":["conf:0","win:tail","crowd:junior"],"computed_at":"2026-11-12T20:29:02Z"},"pay":{"stated_usd_annual":36000,"is_top_pay":false},"html_url":"https://alion.io/job/ontrackny-program-assistant","json_url":"https://alion.io/job/ontrackny-program-assistant.json","meta":{"generated_at":"2026-11-12T20:29:02Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":43259,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2472913},"rest":"https://alion.io/mcp/rest/get_company?id=2472913"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fontrackny-program-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fontrackny-program-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fontrackny-program-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ontrackny-program-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fontrackny-program-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4191777}},{"tool":"search_jobs","arguments":{"company":"ontrackny.org","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4191777},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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