{"id":2132455,"url":"https://alion.io/job/opa-administrative-assistant-city-clerk","title":"ADMINISTRATIVE ASSISTANT- City Clerk","company":{"id":2458393,"name":"City of Opa-locka","domain":"opalockafl.gov","url":"https://alion.io/company/opalockafl","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":{"grade":"B","score":75,"open_postings":5,"ghost_share":0,"stale_share":0.8,"repost_share":0,"time_to_fill_p50_days":98,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Opa-locka, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":38984,"max":61950,"currency":"USD","period":"year","gross":null,"usd_annual":61950},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-30T18:23:00Z","employer_posted_date":"2026-09-30","last_verified_at":"2026-11-13T19:45:24Z","board_verified":true,"closed_at":null,"days_open":44,"trust":{"level":"ok","repost_count":1,"flags":[],"days_open":43},"description":"Job Title: Administrative Assistant\nDepartment: Office of the City Clerk\nGeneral Purpose\nUnder the supervision and direction of the City Clerk, provides general administrative support to the Office of the City Clerk and Mayor/Commission.\nEssential Duties and Responsibilities\nPerforms administrative work for the Offices of the City Clerk and Commission, including answering phones, typing correspondence, filing, copying, meeting preparation, scheduling appointments, complaint handling and tracking, assists in the transcription of City Commission meeting minutes, as needed.\n\nResponsible for opening and closing the Office.\n\nArranges for proper coverage when away from front desk.\n\nAssist citizens/residents with complaints/concerns; provides information to the public; answers questions; transfers calls, and takes messages as appropriate.\n\nPrepares all purchase requisitions/check requests for the office.\n\nManages all incoming and outgoing mail.\n\nFiling of resolutions, ordinances, contracts, etc. into the City’s electronic filing system.\n\nOrdering and stocking of all office supplies.\n\nHandling and routing of all Public Records Request and maintaining a log of same.\n\nAssists the City Clerk and other departments with enhancement and implementation of a comprehensive City records retention and disposition program in accordance with State records schedules and municipal requirements.\n\nAssists with determining proper categorization of records, location for optimal access, most effective form of retention and process records appropriate for disposition.\n\nMaintain visitor sign in log at the front desk.\n\nProvides quality customer service to City Staff, the general public, and all city officials and employees.\n\nAssists City Clerk in preparation and finalizing of Commission agenda packets and their distribution.\n\nAssists with the posting and emailing of public notices.\n\nPerforms related duties as assigned by the City Clerk.\n\nRequired Knowledge, Skills and Abilities\nConsiderable knowledge of modem office practices and procedures.\n\nKnowledge of office equipment.\n\nAbility to compose, type and proof read routine correspondence.\n\nGive sound judgment and the ability to make minor decisions in accordance with city and departmental policies.\n\nAbility to establish and maintain effective working relationships with employees, supervisors, other departments, officials and the public.\n\nConsiderable knowledge of the use of computers for varied applications.\n\nAbility to communicate effectively verbally and in writing.\n\nAbility to write clear and concise reports, memoranda, directives and letters\n\nAbility to exercise judgement and initiative in the performance of work\n\nMust be able to work independently\n\nMaintain strict confidentiality of privileged information\n\nDesired Minimum Qualification\nHigh school education including or supplemented by secretarial or business courses and considerable responsible experience in a variety of secretarial assignments relative to municipal functions.\n\nTools And Equipment Used\nComputer and various office equipment.\nPhysical Demands\nThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\n\nWhile performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands to fingers, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to walk.\n\nThe employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, depth perception and the ability to adjust focus.\n\nPHYSICAL DEMANDS AND WORKING ENVIRONMENT\nWork is performed in office and outdoor work is required in the inspection of various land use developments and construction sites. Hand-eye coordination is necessary to operate instruments, computers, and various pieces of office equipment.\nWhile performing the duties of this job, the employee is occasionally required to stand; walk; use hands, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop; kneel, crouch, or crawl; talk or hear; and smell.\nThe employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.\nWhile performing the duties of this job, the employee works in outside weather conditions. The employee occasionally works near moving mechanical parts and in high, precarious places and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, and vibration.\nThe noise level in the work environment is usually quiet to moderate.","description_format":"text","description_chars":5039,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Public Administration & Local Government"],"lifecycle":[{"event":"open","at":"2026-10-09T01:20:18Z"},{"event":"close","at":"2026-10-10T05:56:59Z"},{"event":"reopen","at":"2026-10-20T06:07:58Z"}],"visa":[],"liveness":{"score":75,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.831,"p_room":0.9,"age_days":42,"expected_fill_days":98,"reasons":["conf:1","win:mid"],"computed_at":"2026-11-12T10:38:37Z"},"pay":{"stated_usd_annual":61950,"is_top_pay":false},"html_url":"https://alion.io/job/opa-administrative-assistant-city-clerk","json_url":"https://alion.io/job/opa-administrative-assistant-city-clerk.json","meta":{"generated_at":"2026-11-13T22:12:51Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":44309,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2458393},"rest":"https://alion.io/mcp/rest/get_company?id=2458393"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fopa-administrative-assistant-city-clerk"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fopa-administrative-assistant-city-clerk"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fopa-administrative-assistant-city-clerk"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/opa-administrative-assistant-city-clerk\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fopa-administrative-assistant-city-clerk"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2132455}},{"tool":"search_jobs","arguments":{"company":"opalockafl.gov","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2132455},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}