{"id":3458988,"url":"https://alion.io/job/openfx-executive-assistant-to-coo","title":"Executive Assistant to COO","company":{"id":6134,"name":"OpenFX","domain":"openfx.com","url":"https://alion.io/company/openfx","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"A","score":92,"open_postings":39,"ghost_share":0.051,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":186,"computed_at":"2026-11-11T05:49:22Z"}},"role":"Administrative","role_family":"Administrative","seniority":"staff","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":43000,"max_usd":129000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":192},"experience_years_min":10,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Claude","optional":false},{"name":"Google Workspace","optional":false},{"name":"Linear","optional":false},{"name":"Notion","optional":false},{"name":"Slack","optional":false},{"name":"Stripe","optional":true}],"status":"live","first_seen_at":"2026-10-29T11:54:13Z","employer_posted_date":"2026-10-29","last_verified_at":"2026-11-11T09:56:41Z","board_verified":true,"closed_at":null,"days_open":13,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":12},"description":"Executive Assistant to COO\nExecutive Assistant OpenFX [Operations]\nMiami, London in-office,\nAbout Us\nOpenFX is on a mission to move money as freely as data, unrestricted by time zones, banking hours, or legacy systems. We build the infrastructure that powers cross-border payments for institutions: programmatic FX, settlement, collections, and payouts through a single API. Less than 2.5 years after founding, we process $80B in annualized transaction volume. We are roughly 200 people across San Francisco, New York, Miami, London, Amsterdam, Dubai, Bangalore, Mexico City, and Singapore, with regulated entities and license applications spanning the US, UK, EU, UAE, and beyond. The team comes from J.P. Morgan, Goldman Sachs, Visa, Mastercard, Coinbase, Stripe, Rippling, PayPal, Affirm, and Kraken. We are backed by Accel, Atomico, Lightspeed, M13, NFX, and Northzone, amongst several other global tier-one investors.\nRole Overview\nYou will own the operating rhythm around the COO: priorities, calendar, information flow, and follow-through across teams in India, the US, and Europe. You report directly to the COO and work with the leadership team, functional owners, vendors, and external stakeholders to keep the highest-priority operational and strategic work moving.\nThe company has scaled to roughly 200 people across nine cities in under three years, and the operating cadence has not caught up with it. Much of what you will run does not exist yet in a documented form: how leadership and operational cadences work, how OKRs and commitments are tracked to completion, how performance and board reporting get assembled. You will decide how those run, not inherit them. This is a high-trust seat with real latitude, and the COO should not have to oversee your work.\nKey Responsibilities\nOwn the COO's priorities and operating rhythm\nManage the calendar and priorities across India, US, and EU time zones, run the cadence of leadership, operational, and board meetings, and triage information so the right issues reach the COO at the right time.\nDrive cross-functional execution and accountability\nCoordinate strategic and operational initiatives, track company-wide OKRs and action items, establish clear ownership and follow-through, and act as liaison and escalation point across leadership, internal teams, and external stakeholders.\nBuild operational visibility and decision support\nCoordinate cross-functional initiatives across the operations team, define clear start and end points, follow up with owners, track progress, surface blockers, and drive actions through to closure.\nRun operational logistics and infrastructure\nManage vendor relationships, operational tools and systems, and the COO's global travel, and support hiring, onboarding, and contractor coordination as needed.\nWhat We're Looking For\nMust-haves\nMinimum 10 years supporting a C-suite or senior operations leader, 15+ preferred, including time through rapid scaling where you managed rising complexity and anticipated bottlenecks before they surfaced.\nHigh agency and independent execution, with a track record of closing loops without oversight.\nExpert-level calendar and priority management across multiple global time zones.\nAbility to coordinate cross-functional initiatives independently, create ownership, and drive follow-through across stakeholders.\nStrong analytical literacy: you can read operational and financial data, judge what matters in it, and assemble dashboards, performance reports and board materials that are ready for executive review.\nExceptional organisation and attention to detail, with a track record of accountability.\nOutstanding written and verbal communication in English, strong enough to ship under an executive's name.\nHigh discretion and mature judgement with sensitive operational, financial, and people information, in a regulated fintech.\nAbility to operate in ambiguity and improve processes and systems as the company scales.\nWhat helps you stand out\nExperience supporting a COO, Head of Operations, or VP Operations in fintech, payments, or financial services.\nExperience in a globally distributed company across US, India, and European time zones.\nExperience supporting an executive based in a different city from you.\nExperience through rapid organisational or headcount growth, and with operational metrics and board reporting.\nBackground in operations, process improvement, or business analysis alongside executive support.\nDaily working fluency with Claude, plus Notion, Slack, Google Workspace, Linear, and an HRIS such as Humaans.\nWhat We Offer\nCompetitive salary and benefits package.\nEquity in a rapidly growing company.\nOpportunity to work in a fast-paced startup at the forefront of fintech innovation.\nOpportunity to make a significant impact on global financial infrastructure.\nCollaborative work culture with emphasis on personal and professional growth.\nWe are committed to building a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.","description_format":"text","description_chars":5160,"description_truncated":false,"requirements":{"experience_years_min":10,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Payment Processing & Gateways","Currency Exchange & FX Payments"],"lifecycle":[{"event":"open","at":"2026-10-29T13:12:34Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":12,"expected_fill_days":186,"reasons":["conf:0","win:early"],"computed_at":"2026-11-11T05:49:22Z"},"pay":null,"html_url":"https://alion.io/job/openfx-executive-assistant-to-coo","json_url":"https://alion.io/job/openfx-executive-assistant-to-coo.json","meta":{"generated_at":"2026-11-11T14:21:42Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":26395,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":6134},"rest":"https://alion.io/mcp/rest/get_company?id=6134"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fopenfx-executive-assistant-to-coo"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fopenfx-executive-assistant-to-coo"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fopenfx-executive-assistant-to-coo"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/openfx-executive-assistant-to-coo\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fopenfx-executive-assistant-to-coo"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3458988}},{"tool":"search_jobs","arguments":{"company":"openfx.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3458988},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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