{"id":4034177,"url":"https://alion.io/job/opensity-solutions-receptionist-16","title":"Receptionist","company":{"id":2617390,"name":"Opensity Solutions","domain":"opensitysolutions.com","url":"https://alion.io/company/opensitysolutions","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"services","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":90,"open_postings":17,"ghost_share":0.059,"stale_share":0.176,"repost_share":0.118,"time_to_fill_p50_days":22,"computed_at":"2026-11-11T05:49:22Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["East Brunswick, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":26,"max":26,"currency":"USD","period":"hour","gross":null,"usd_annual":52000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-11-10T19:37:42Z","employer_posted_date":"2026-11-10","last_verified_at":"2026-11-11T06:49:49Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"About Us:\nOpensity Solutions is the largest tech-enabled managed services organization serving leading law firms, financial institutions and professional services firms. At Opensity, we provide integrated operational platforms, automation and advisory services that enable clients to modernize operating models, reduce cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services, records and information governance, workflow automation, consulting and hospitality and facilities services. \nOur Mission:\nOur mission isto provide modernizedtechnology platforms, elevatedtechnology support, and valuable insights, empowering our clients to excel in what they do best.\nPosition Summary\nWe are seeking a hospitality-driven Front Desk Administrator to serve as the first point of contact at our client's New Jersey office.\nReporting to the Client Relations Manager, this highly visible position is responsible for delivering an exceptional experience for employees, clients, candidates, visitors, and executive leaders while supporting daily workplace operations.\nThe ideal candidate brings a strong background in corporate reception, executive hospitality, concierge services, or office administration, with excellent communication skills, professionalism, and the ability to anticipate and respond to workplace needs.\nEssential Duties & Responsibilities\nReception & Visitor Experience\nWelcome employees, clients, candidates, vendors, and visitors with professionalism and hospitality.\nManage visitor registration, badging, host notifications, and check-in procedures.\nAnswer and direct incoming calls and inquiries.\nMaintain organized, professional, and business-ready reception areas.\nMaintain accurate visitor records while protecting confidential information.\nExecutive & VIP Hospitality\nProvide high-touch hospitality support for executives, VIP guests, clients, and interview candidates.\nCoordinate executive arrivals, refreshments, meeting readiness, and guest accommodations.\nAnticipate visitor needs and provide proactive, discreet assistance.\nSupport leadership meetings, executive visits, and special events.\nMaintain a polished and professional presence when interacting with senior leadership.\nWorkplace Administration & Coordination\nServe as the primary contact for workplace support requests and employee inquiries.\nSubmit and monitor service requests for facilities, maintenance, furniture, and equipment.\nMaintain office directories, seating records, and workplace documentation.\nPrepare monthly occupancy and workspace utilization reports.\nDistribute workplace announcements and operational communications.\nSupport employee onboarding, orientation, and workspace readiness.\nMeeting & Event Support\nCoordinate incoming meeting, interview, training, executive visit, and event requests.\nGather requirements for room setups, attendee counts, visitor access, catering, and hospitality.\nPartner with the Office Services Team to support meeting and event execution.\nCoordinate conference room, training room, and special event space reservations.\nAssist with meeting readiness, refreshments, supplies, and hospitality arrangements.\nMonitor conference room conditions and escalate issues as needed.\nInventory & Supply Management\nMonitor office supplies, pantry inventory, beverages, snacks, and meeting supplies.\nOrder approved supplies and workplace consumables.\nIdentify replenishment needs and coordinate with appropriate teams.\nVerify deliveries and maintain accurate inventory records.\nSupport cost-conscious purchasing and inventory practices.\nSafety & Security\nFollow established visitor management, access-control, and security procedures.\nSupport emergency preparedness and workplace safety initiatives.\nMaintain visitor logs and related security documentation.\nReport safety concerns, incidents, and security issues promptly.\nRequired Qualifications\nHigh school diploma or equivalent; additional education preferred.\nMinimum 3 years of experience in corporate reception, executive hospitality, concierge services, office administration, executive support, or a comparable customer-facing position.\nAbility to lift or move 40 lbs. or greater\nAbility to walk, bend, kneel, stand or sit for an extended period of time\nExperience supporting executives, senior leaders, clients, VIP guests, or interview candidates.\nExceptional customer service, interpersonal, and relationship-building skills.\nStrong verbal and written communication skills.\nProfessional demeanor and executive presence.\nStrong organizational, multitasking, time management, and problem-solving abilities.\nProficiency with Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.\nAbility to handle sensitive and confidential information with discretion.\nAbility to work independently while collaborating effectively with workplace teams.\nPreferred Qualifications\nEducation or training in Hospitality, Communications, Customer Experience, or a related discipline.\nExperience in a corporate headquarters or professional office environment.\nExperience coordinating executive visits, interviews, meetings, and employee events.\nFamiliarity with visitor management systems, conference room booking platforms, and workplace service ticketing systems.\nBackground in luxury hospitality, corporate concierge services, or executive support.\nBilingual communication skills.\nPerformance Expectations\nSuccess in this position includes:\nDelivering an exceptional first impression and consistent hospitality experience.\nMaintaining professional, organized, and welcoming reception and guest areas.\nSupporting accurate and timely meeting, event, and executive visit coordination.\nProviding responsive customer service to employees and business partners.\nMaintaining accurate visitor, occupancy, inventory, and workplace records.\nProactively identifying workplace needs and coordinating solutions.\nBuilding effective relationships with the Office Serv\nCompensation\nThe compensation range for this role is $26.00 to $26.52 USD per hour. Actual compensation within that range will be dependent upon the individual's location, skills, experience, and qualifications.\nBenefits\nAll eligible employees receive access to a comprehensive benefits package, including:\nMedical insurance\nDental insurance\nVision insurance\n401(k) retirement plan\nPaid Time Off (PTO)\nOpensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients.\nOpensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation.\nWe are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation.\nCandidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided.","description_format":"text","description_chars":7500,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Dental insurance","Health insurance","Retirement plans","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Managed IT Services (MSP)","Business Process Outsourcing (BPO)"],"lifecycle":[{"event":"open","at":"2026-11-10T19:37:42Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":22,"reasons":["conf:4","win:early","comp:brand"],"computed_at":"2026-11-11T05:49:22Z"},"pay":{"stated_usd_annual":52000,"is_top_pay":false},"html_url":"https://alion.io/job/opensity-solutions-receptionist-16","json_url":"https://alion.io/job/opensity-solutions-receptionist-16.json","meta":{"generated_at":"2026-11-11T12:56:49Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":23316,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2617390},"rest":"https://alion.io/mcp/rest/get_company?id=2617390"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fopensity-solutions-receptionist-16"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fopensity-solutions-receptionist-16"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fopensity-solutions-receptionist-16"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/opensity-solutions-receptionist-16\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fopensity-solutions-receptionist-16"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4034177}},{"tool":"search_jobs","arguments":{"company":"opensitysolutions.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4034177},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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