{"id":2045188,"url":"https://alion.io/job/opensity-solutions-receptionist-administrative-assistant","title":"Receptionist & Administrative Assistant","company":{"id":2617390,"name":"Opensity Solutions","domain":"opensitysolutions.com","url":"https://alion.io/company/opensitysolutions","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":100,"open_postings":5,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":21,"computed_at":"2026-10-24T06:02:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Palo Alto, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":38000,"max_usd":66000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":3613},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"closed","first_seen_at":"2026-10-07T19:18:36Z","employer_posted_date":"2026-10-12","last_verified_at":"2026-10-19T21:35:36Z","board_verified":false,"closed_at":"2026-10-19T21:35:36Z","days_open":12,"trust":{"level":"ok","repost_count":1,"flags":[],"days_open":11},"description":"About Us:\nOpensity Solutions is the largest tech-enabled managed services organization serving leading law firms, financial institutions and professional services firms. At Opensity, we provide integrated operational platforms, automation and advisory services that enable clients to modernize operating models, reduce cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services, records and information governance, workflow automation, consulting and hospitality and facilities services. \nOur Mission:\nOur mission isto provide modernizedtechnology platforms, elevatedtechnology support, and valuable insights, empowering our clients to excel in what they do best.\nJob Description\nAre you a customer-focused professional who thrives in a fast-paced, high-touch environment? Do you enjoy being the face of an organization while delivering exceptional service behind the scenes? We are seeking an energetic, polished, and service-driven Receptionist & Office Services Specialist to join our team supporting one of the nation's most prestigious law firms.\nIn this dynamic role, you will serve as the first point of contact for attorneys, clients, and visitors while helping ensure seamless day-to-day office operations. From creating exceptional first impressions to supporting hospitality, mail services, records management, and office services, you'll play a vital role in delivering an outstanding workplace experience.\n Schedule: Monday- Friday - 8am-5pm (some OT)\nLocation: Palo Alto, CA\nPay: 26-28hr\nWhat You'll Do\nBe the Face of the Firm\nDeliver a warm, professional, and memorable welcome to clients and visitors\nAnswer and direct incoming calls with confidence and professionalism\nManage front desk operations and maintain an organized, welcoming reception area\nServe as a trusted resource for guests, attorneys, and staff by providing timely assistance and information\nCreate Exceptional Workplace Experiences\nCoordinate conference rooms and meeting spaces to ensure a seamless experience for clients and guests\nOrder and arrange catering and refreshments for meetings and special events\nEnsure common areas, kitchens, and hospitality spaces remain organized, stocked, and client-ready\nAnticipate client needs and respond with a proactive, \"can-do\" approach\nSupport Essential Office Services\nProcess invoices\nProcess expense reports\nMaintain accurate tracking of production requests, deliveries, and associated records\nSupport filing, records management, retrieval, and database maintenance activities\nother administrative tasks/projects as needed.\nDrive Operational Excellence\nDeliver high-quality service while meeting deadlines and service commitments\nCollaborate closely with attorneys, administrative professionals, and team members to support daily operations\nMaintain compliance with established procedures, best practices, and client service standards\nDemonstrate flexibility and adaptability to meet the changing needs of a busy legal environment\nWhat We're Looking For\nHigh School Diploma or equivalent required\nAt least 1 year of professional experience in reception, hospitality, office services, administrative support, or a customer-facing role\nOutstanding communication and interpersonal skills\nStrong attention to detail and organizational abilities\nAbility to multitask and prioritize in a fast-paced professional environment\nProfessional demeanor with a commitment to delivering exceptional client service\nPositive attitude, strong work ethic, and willingness to learn new skills\nExperience in legal, corporate, hospitality, or professional services environments is a plus\nPhysical Requirements\nAbility to lift or move 40 lbs. or greater\nAbility to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs.\nAbility to walk, bend, kneel, stand or sit for an extended period of time\nWhy You'll Love This Role\nThis is more than a reception position. It's an opportunity to become a key contributor within a premier law firm environment where professionalism, client service, and teamwork are highly valued. You'll gain exposure to multiple facets of office operations while building relationships with legal professionals and supporting an exceptional workplace experience every day.\nIf you take pride in delivering elevated \"concierge style\" customer service, enjoy variety in your workday, and thrive in a professional setting, we'd love to hear from you.\nThe Compensation range for this role is 26.00 to 28.00 USD per hour. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.\nAll eligible employees receive access to a comprehensive benefits package, including:\nMedical insurance\nDental insurance\nVision insurance\n401(k) retirement plan\nPaid Time Off (PTO)\n#INDHP\nOpensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients.\nOpensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation.\nWe are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation.\nCandidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided.","description_format":"text","description_chars":5955,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Dental insurance","Health insurance","Retirement plans","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Managed IT Services (MSP)","Business Process Outsourcing (BPO)"],"lifecycle":[{"event":"open","at":"2026-10-07T19:18:36Z"},{"event":"close","at":"2026-10-11T05:51:53Z"},{"event":"reopen","at":"2026-10-12T22:29:57Z"},{"event":"close","at":"2026-10-19T21:35:36Z"}],"visa":[],"liveness":null,"pay":null,"html_url":"https://alion.io/job/opensity-solutions-receptionist-administrative-assistant","json_url":"https://alion.io/job/opensity-solutions-receptionist-administrative-assistant.json","meta":{"generated_at":"2026-10-25T03:00:07Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4463,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-26T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2617390},"rest":"https://alion.io/mcp/rest/get_company?id=2617390"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fopensity-solutions-receptionist-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fopensity-solutions-receptionist-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fopensity-solutions-receptionist-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/opensity-solutions-receptionist-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fopensity-solutions-receptionist-administrative-assistant"}]}