{"id":1749044,"url":"https://alion.io/job/opensity-solutions-records-associate-2","title":"Records Associate","company":{"id":2617390,"name":"Opensity Solutions","domain":"opensitysolutions.com","url":"https://alion.io/company/opensitysolutions","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Customer Success","role_family":"Customer Success","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":23,"max":26,"currency":"USD","period":"hour","gross":null,"usd_annual":52000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-02T00:00:00Z","employer_posted_date":"2026-10-02","last_verified_at":"2026-10-10T22:52:49Z","board_verified":true,"closed_at":null,"days_open":9,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":9},"description":"About Us:\nOpensity Solutions is the largest tech-enabled managed services organization serving leading law firms, financial institutions and professional services firms. At Opensity, we provide integrated operational platforms, automation and advisory services that enable clients to modernize operating models, reduce cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services, records and information governance, workflow automation, consulting and hospitality and facilities services. \nOur Mission:\nOur mission isto provide modernizedtechnology platforms, elevatedtechnology support, and valuable insights, empowering our clients to excel in what they do best.\nJob Description\nThe Records Associate is responsible for preparing, scanning, indexing, and quality-checking physical documents to create accurate electronic records. This role ensures all documents are properly captured, readable, complete, and securely stored within the organization's document management systems. The position requires strong attention to detail, the ability to perform repetitive scanning tasks with a high degree of accuracy, and a commitment to maintaining confidentiality when handling sensitive information. This position reports to the Lead Records Associate or Client Relations Manager and is classified as non-exempt.\nRoles & Responsibilities\nPrepare documents for scanning, including sorting, organizing, removing staples, repairing pages, and ensuring documents are ready for digitization.\nOperate high-volume scanning equipment to convert physical records into electronic files.\nReview scanned images to ensure all pages have been captured and are clear, readable, properly oriented, and complete.\nIdentify and correct scanning issues such as missing pages, skewed images, poor image quality, or incomplete document capture.\nIndex, categorize, and upload scanned documents into designated document management systems.\nMaintain accurate tracking and organization of physical and electronic records throughout the scanning process.\nPerform quality control checks to ensure digitized records meet organizational standards for accuracy and completeness.\nHandle confidential and sensitive information in accordance with company policies and data privacy requirements.\nAssist with the retrieval, storage, and movement of records as needed.\nMaintain scanning equipment and report equipment issues or required maintenance.\nSupport special digitization projects and other records-related tasks as assigned.\nKnowledge Skills & Attributes\nStrong attention to detail and commitment to accuracy.\nAbility to perform repetitive tasks while maintaining a high level of quality.\nStrong organizational and time-management skills.\nBasic computer proficiency, including Microsoft Office and document management systems.\nAbility to follow established procedures and meet production goals.\nStrong verbal and written communication skills.\nAbility to work independently and as part of a team.\nCommitment to confidentiality and proper handling of sensitive information.\nPhysical Requirements\nAbility to lift, carry, and move boxes and documents weighing up to 30 pounds.\nAbility to stand for extended periods while performing scanning and document preparation tasks.\nAbility to bend, reach, kneel, and move between workstations as needed.\nAbility to use scanning equipment and computer workstations for extended periods.\nQualifications\nEducation: High school diploma or equivalent required.\nExperience: Previous experience in document scanning, records management, data entry, office services, or administrative support preferred. Experience with Legal Key is a plus.\nTechnical Skills: Experience with high-volume scanners, document imaging systems, and Microsoft Office applications preferred.\nThe Compensation range for this role is 23.00 to 26.00 USD per hour. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.\nAll eligible employees receive access to a comprehensive benefits package, including:\nMedical insurance\nDental insurance\nVision insurance\n401(k) retirement plan\nPaid Time Off (PTO)\nOpensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients.\nOpensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation.\nWe are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation.\nCandidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided.","description_format":"text","description_chars":5303,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Dental insurance","Health insurance","Retirement plans","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-03T07:46:15Z"}],"visa":[],"liveness":{"score":71,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.785,"p_room":0.9,"age_days":8,"expected_fill_days":15,"reasons":["conf:4","velocity","win:mid","comp:brand"],"computed_at":"2026-10-10T05:45:15Z"},"pay":{"stated_usd_annual":52000,"is_top_pay":false},"html_url":"https://alion.io/job/opensity-solutions-records-associate-2","json_url":"https://alion.io/job/opensity-solutions-records-associate-2.json","meta":{"generated_at":"2026-10-11T03:39:49Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":1517,"day_limit":5000,"remaining_today":3483,"minute_limit":60,"resets_at":"2026-10-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2617390},"rest":"https://alion.io/mcp/rest/get_company?id=2617390"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fopensity-solutions-records-associate-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fopensity-solutions-records-associate-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fopensity-solutions-records-associate-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/opensity-solutions-records-associate-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fopensity-solutions-records-associate-2"}]}