Advisor, Procurement Operations

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Advisor, Procurement Operations

Join us and be the driving force behind strengthening procurement operations and supply chain performance across the Americas

The Pan American Health Organization (PAHO), Regional Office for the Americas of the World Health Organization (WHO), is seeking a strategic, results-oriented and experienced Advisor, Procurement Operations to lead procurement operations and international logistics under the PAHO Regional Revolving Funds, ensuring the agile, efficient, and quality delivery of essential health supplies to countries and territories throughout the Region.

Under the general supervision of the Director of Administration (AM), and the direct supervision of the Director, Procurement and Supply Management (PRO), the selected candidate will:

• Lead procurement operations and international logistics strategies that ensure the agile, efficient, quality, and risk-informed delivery of critical health supplies to participating countries and territories.
• Coordinate and oversee procurement and transportation strategies for vaccines, medicines, and health supplies across the Region, ensuring cost-effective and efficient delivery.
• Manage supplier relationships and strategic initiatives to strengthen Procure-to-Pay (P2P) operations, logistics performance, and service quality.
• Develop and monitor operational dashboards, key performance indicators (KPIs), and quality management systems to improve operational efficiency, transparency, and accountability.
• Provide technical leadership and advisory support to Member States, Country Offices, suppliers, freight forwarders, and partner organizations to strengthen procurement, logistics, and supply chain management throughout the Region.

For a complete list of functions, please refer to the post description.

What is required for this position?

Education

A bachelor’s and a master’s degree in business administration, industrial engineering, supply chain, commerce, economics, public administration, or any other field related to the functions of the post from a recognized university.

Experience

Nine years of combined national and international experience in procurement operations, procure-to-pay management, international logistics, delivery management or contracting in either the private or public sector, including supervisory experience.

Languages

Fluency in English or Spanish with a working knowledge of the other language. Knowledge of French and/or Portuguese would be an asset.

IT Skills

Demonstrated ability to effectively use current technology and software, spreadsheets and presentations, as well as Enterprise Resource Planning (ERP) and management information systems. Other IT skills and knowledge of software programs such as Microsoft Excel, Outlook, OneDrive, PowerPoint, Teams, SharePoint, and Word are considered essential.

Competencies and Skills

For a complete list of competencies and skills, please refer to the post description.

The skills required are:

• Professional competencies and sound knowledge of end-to-end procure-to-pay (P2P) operations, international logistics and delivery management for health supplies and equipment, including pharmaceuticals, vaccines, medical products, laboratory supplies, cold chain equipment and related commodities.
• Strong professional competencies in operational planning, service management, supplier and logistics partner coordination, shared services oversight, performance monitoring and risk management.
• Mature judgment, strong technical, analytical and conceptual skills; demonstrated ability to assess, analyze, synthesize and provide recommendations on key managerial and administrative issues.
• Ability to integrate managerial and administrative inputs into recommendations for decision-making processes; ability to manage multiple issues and tasks in a complex organizational environment.
• Ability to work independently and easily adapt to change; able to take on additional managerial responsibilities when emergencies or disaster situations occur.
• Ability to effectively lead and supervise a team of procurement management resources and provide guidance and support as needed.
• Strong partnership-building, negotiation and stakeholder management skills.
• Excellent written and verbal communication skills and ability to develop policies, guidelines and procedures.

Duration of Contract

Post of limited duration. First year probationary period.

DISCLAIMER

• This vacancy notice may be used to fill other similar positions at the same grade and level.

• All applicants are required to complete an on-line profile to be considered for this post.

• Candidates will be contacted only if they are under serious consideration.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the official degree(s)/diploma(s)/certificate(s)required for this position. PAHO, considers official higher educational qualifications obtained from an institution accredited/recognizedin one of the following databases:

-World Higher Education Database (WHED), list updated by the International Association of Universities(IAU)/UnitedNations Educational, Scientific and Cultural Organization (UNESCO).

Thelist can be assessed through the link: http://whed.net/

-Council for Higher Education Accreditation chea.org

-College Navigator, found on the website of the National Centre for Educational Statistics,nces.gov to support the validation process.

• Any appointment/extensionof appointment is subject to PAHO Staff Regulations, Staff Rules and e-Manual.

PAHO/WHO is committed to:

• PAHO supports an environment of mutual respect and dignity for all applicants. All interested individuals who meet the requirements of this position are encouraged to apply.

• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. To do so, email us at: [email protected]

• Maintaining high standards of integrity and accountability. People joining PAHO are required to maintain these standards both in their professional work and personal activities.

• Promoting a work environment that is free from harassment, sexual harassment, discrimination, and other types of abusive behavior. PAHO conducts background checks and will not hire anyone who has a substantiated history of misconduct.

• Providing a smoke-free environment.

• Protecting the people in the communities we serve. Therefore,we have zero tolerance for sexual exploitation and abuse. People who commit serious wrongdoing will be terminated and may also face criminal prosecution.