{"id":1116377,"url":"https://alion.io/job/optima-dermatology-executive-assistant","title":"Executive Assistant","company":{"id":678626,"name":"Optima Dermatology","domain":"optimadermatology.com","url":"https://alion.io/company/optimadermatology","size_band":"51-200","is_staffing_agency":false,"is_intermediary":false,"ats_vendor":"Greenhouse","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"hiring_geo_confidence":"structured","locations":["Portsmouth, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":38000,"max_usd":89000,"period":"year","method":"role_country_seniority_unknown","sample_n":3371},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Asana","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-22T14:43:14Z","employer_posted_date":"2026-09-22","last_verified_at":"2026-09-24T07:15:09Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Optima Dermatology is a high-growth, provider-first dermatology group. We have 25 locations (and growing!) across New Hampshire, Maine, Massachusetts, Indiana and Ohio. Our headquarters is in Portsmouth, NH.\nPosition Details:\nWe are looking for an experienced Executive Assistant to perform a wide range of administrative, coordination, and research tasks in support of Optima's five-member executive team. This is a full-time position based in Portsmouth, NH.\nKey Responsibilities:\nManage complex calendars and scheduling across five-member executive team\nCoordinate, prepare, and organize leadership retreats\nMake travel and accommodation arrangements\nManage expense and receipt classification for the executive team in Ramp\nAssist with coordination and tracking of company events\nConduct recurring and ad hoc research projects to support market intelligence, competitive analysis, and business development\nInput, maintenance, and reporting of contacts/records in the company’s CRM\nAct as an office manager by keeping up with office supply inventory\nGreet planned visitors/meeting attendees at the corporate HQ. Organize food and drink accommodations for the meeting, if applicable\nTriage and respond to miscellaneous requests from key stakeholders\nQualifications:\n3+ years as an Executive Assistant\nTechnologically savvy\nExperience with Project Management systems, CRM (Salesforce), Asana, and other applications\nExcellent MS Office skills (Outlook, Word, Excel, PowerPoint)\nExcellent, highly professional written and verbal communication skills\nOutstanding organizational and time management skills, with demonstrated ability to prioritize across multiple senior stakeholders\nProactive problem-solver who anticipates issues, follows through to closure, and operates with minimal supervision\nMust be able to complete tasks with accuracy and attention to detail\nAbility to effectively present information to senior management\nDiscretion and confidentiality\nThis role is based in Portsmouth, NH. Hybrid with majority in-office presence.","description_format":"text","description_chars":2037,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Company events"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-09-22T16:00:34Z"}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":53,"reasons":["conf:0","win:early"],"computed_at":"2026-09-24T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/optima-dermatology-executive-assistant","json_url":"https://alion.io/job/optima-dermatology-executive-assistant.json","meta":{"generated_at":"2026-09-24T08:01:22Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers"}}