{"id":2392692,"url":"https://alion.io/job/optima-office-assistant-controller","title":"Assistant Controller","company":{"id":2548089,"name":"Optima Office","domain":"optimaoffice.com","url":"https://alion.io/company/optimaoffice","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paylocity","truth_index":{"grade":"B","score":75,"open_postings":6,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-15T05:46:00Z"}},"role":"Finance","role_family":"Finance","seniority":"senior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Diego, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":60,"max":65,"currency":"USD","period":"hour","gross":null,"usd_annual":130000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false}],"status":"live","first_seen_at":"2026-05-08T22:55:13Z","employer_posted_date":"2026-10-12","last_verified_at":"2026-10-15T10:02:13Z","board_verified":true,"closed_at":null,"days_open":159,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":159},"description":"Description\nWant to work for a Company that puts you first?! At Optima Office our people are the most important asset. Optima Office was voted fastest growing company by the San Diego Business Journal and inc 5000, as well as a BEST PLACE TO WORK by multiple publications since 2020!! Let us show you why!\nOptima Office is a female owned company that provides Outsourced Accounting, CFO and COO services along with Human Resources Support. We serve over 300 companies across the United States but are mostly focused on the West Coast. We are a fast-growing company who continues to add clients and team members at a steady pace. In 2022 we were the 10th fastest growing company in San Diego.\nOur Vision as a company is to have the highest retention with our clients and employees in the industry. Happy Staff = Happy Clients has been our founder’s motto for a decade. Half of the company’s profits get paid out as bonuses to the team and for fun company events.\nWe have a huge emphasis on work-life balance and provide a flexible environment which allows our team to choose their own schedule. Over half of our 100 employees are working parents who value flexibility and family time.\n“I love working for Optima! I am super happy with my decision to work for Optima and am thankful for the opportunities they have provided me!” - Robbie W, Client Services\nCheck out some more testimonials and reviews at https://www.optimaoffice.com/testimonials\nWhat to Expect Starting at Optima Office as an Assistant Controller...\nFlexibility - you will be paired with clients that allow you to work the hours you prefer.\nWork/Life Balance - whether you’re spending time with family or enjoying a new hobby, we believe a healthy work/life balance is beneficial for both our consultants and our clients. We believe in optimizing our time at work so that we can spend quality time with our friends and family outside of the office. \nYou Come First - we are passionate about setting our consultants up for success. We have a career development program along with a robust training platform. \nPurpose Driven - we enjoy partnering with like minded clients. Our client’s values tend to line up directly with our own, making for a unique partnership with mutual benefits.\nOptima Office is the place for you if…\nYou are adaptable - you can adjust on the fly and welcome diverse clients.\nYou are technically strong - you have experience in accounting, finance or HR and can be relied upon by colleagues and clients for accurate and timely work. A variety of industry and software experience is considered a huge plus, but not required for staff level positions. We certainly welcome subject matter experts at the more senior levels.\nYou are a pro-active communicator who has a sense of urgency with response time. \nYou are kind and collaborative - you are a team player who works well with others.\nYou are a self-starter - you take initiative and are proactive in accomplishing your goals.\nThis position may be for you if...\nYou are someone that goes to work to make a difference in their life and the people they work with.\nYou enjoy providing good work along with good advice.\nYou want to work on a team that is supportive and growing with professionals like yourself.\nYou are a self-starter, flexible, has a high level of integrity and is action and goal-oriented in a fast-paced, team-oriented, collaborative environment.\nYou are a leader and have supervisory capabilities.\nYou have solid operational and technical accounting skills and works proactively to drive results.\nYou have the ability to develop and maintain strong client relationships.\nYou are self-managed and have the ability to work independently while managing multiple projects and deadlines.\nAs a Assistant Controller at Optima Office you are essential to our clients' success. Optima clients are growing businesses that want to work with consultative professionals that have a growth mindset. You will have the opportunity to make an impact to their business while supported by a knowledgeable and experienced Optima team behind you. You will be matched with clients that fit your profile. Once you are matched you will coordinate your hours, working remote or onsite, with your supervisor and client. Every decision made is to optimize and benefit you and the client.\nThis position will manage a set of accounting activities to ensure compliance with generally accepted accounting principles, corporate policies, and external audits. This person will manage the accounts payable function, payroll function, monthly closing of accounts and preparation of reports in support of the financial statements. The position may report to a CFO and will assist in development and implementation of accounting policies, procedures, and controls. This position may play a pivotal role in client management and communication and will manage other Optima accounting and finance staff.\nEssential Functions\nReasonable accommodations may be made to enable individuals with disabilities to perform the assigned and essential functions.\nManage the monthly financial close process, including ensuring all costs incurred are properly recorded, reviewing journal entries, account balance reconciliations and report preparation. \nParticipate in the ongoing development/establishment of accounting policies and procedures and operational strategies including the review and implementation of process and system changes. \nContinued focus on improving system efficiencies and business practices. \nParticipate in strategic financial projects including accounting software upgrades and/or implementation of ERP software.\nEnsure compliance with internal control policies.\nOversee budgets and cash flow planning and communicate availability of funds as needed.\nCollaborate with external auditors to ensure successful audit results and compliance. \nMake recommendations for changes as needed and ensure that company policies and procedures are followed and establishes the proper techniques to discover and prevent fraud.\nPrepare detailed journal entries and account analysis.\nAssist with compilation of information for preparation of tax returns.\nOversee financing strategies and activities, as well as banking relationships. \nDevelop and utilize forward-looking, predictive models and activity-based financial analysis to provide insight into the organization’s operations and business plans. \nAssist with the formation of Client work plans and monitor, measure & report progress. \nTrain, support, and mentor the professional development of Optima Office staff.\nContinually source and implement best practices and make recommendations.\nOperate under the highest standards of courtesy, professionalism, and ethics.\nSupervisory Responsibility Yes\nWork Environment & Physical Demands\nThis job operates in an office setting. \nThis role routinely uses standard office equipment such as computers, phones, copiers, and scanners. \nThis is a largely sedentary role; however, some filing is required, which would require the ability to lift files, open cabinets, bend, or stand, as necessary. \nPay Rate: $60-$65/ hour\nRequirements\nMinimum Qualifications:\nBachelor’s degree in Accounting, Finance or Business-related.\n5-7 years accounting experience.\nWilling and able to work in a hybrid capacity - 3 days in office a week (San Diego)\nThe ideal candidate possesses leadership and supervisory capabilities, solid operational and technical accounting skills and works proactively to drive results. \nThis person is a self-starter, flexible, has a high level of integrity and is action and goal-oriented in a fast-paced, team-oriented, collaborative environment. \nExcellent communicating skills. \nThorough knowledge of general accounting including application of general accounting theory.\nAbility to develop and maintain strong client relationships. \nDemonstrated mentoring, coaching and organizational administrative skills. \nStrong computer aptitude, which includes expertise with Microsoft Excel and Word as well as experience with various accounting software. \nSelf-managed and ability to work independently while managing multiple projects and deadlines. \nPreferred Qualifications:\nCPA or MBA.\nEqual Opportunity\nWe are an equal opportunity employer to all, regardless of age (40 and over), ancestry, association with a member of a protected class, bereavement leave, cannabis use, color, disability (physical, intellectual/developmental, or mental health/psychiatric), Family and Medical Leave Act (FMLA) or California Family Rights Act (CFRA) related to serious health condition of employee or family member, child bonding, or military exigencies, gender identity or expression, genetic information or characteristic, marital status, medical condition (cancer or genetic characteristic), military and veteran status, national origin (includes language restrictions), participation in a protected activity, pregnancy, childbirth, breastfeeding, or related medical conditions, Pregnancy Disability Leave (PDL), race (includes hairstyle and hair texture), religious creed (includes dress and grooming practices), reproductive health decision making, reproductive loss leave, sex/gender, and sexual orientation.\nSalary Description\n$60-$65/ hour","description_format":"text","description_chars":9253,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":["Company events","Professional development"],"hiring_locations":[{"name":"United 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