HR/Payroll Workforce Consultant

Optimal, is looking for a highly organized and hands-on HR/Payroll Workforce Consultant to join our team.

This role is key in managing the full employee lifecycle, with a strong focus on payroll processing, workforce management, and process improvement. The ideal candidate will have a generalist HR background, with payroll to support our team.

This is a hands-on role that requires someone who can manage day-to-day HR/Payroll operations while also identifying and implementing process improvements to enhance efficiency and effectiveness.

Main Responsibilities:

• Manage the end-to-end payroll cycle, ensuring accuracy, timeliness and compliance with Greek labor and payroll legislation.
• Manage onboarding and offboarding processes, including all required declarations and submissions in ERGANI II.
• Manage and update work schedules, shifts, attendance, overtime, absences, leaves and other payroll-related data.
• Collect, validate and reconcile workforce and payroll data to ensure accurate payroll processing.
• Operate HRM and payroll systems, including Epsilon Net Payroll, ensuring data accuracy and process efficiency.
• Act as the primary point of contact for assigned clients on Payroll, Workforce Management, HR, Compensation & Benefits and labor-related matters.
• Provide hands-on HR operational support at client premises, including regular on-site visits approximately 1-2 times per week.
• Manage employee benefits administration and respond to employee and client payroll/HR inquiries.
• Ensure compliance with Greek labor legislation, ERGANI II requirements and internal HR policies, supporting audits, statutory reporting and regulatory inspections.
• Prepare payroll, workforce and KPI reports and identify opportunities for process improvement and reporting automation.
• Collaborate with the Legal Department on labor law matters and provide clients with appropriate operational support and guidance.
• Maintain strong client relationships through regular communication, proactive issue resolution and continuous service improvement.

Requirements:

• Bachelor’s degree in human resources, Business Administration, Accounting or a related field
• 3-5 years of experience in an HR generalist role, including payroll processing and workforce management
• Excellent knowledge of ERGANI, EFKA procedures, and payroll regulations
• Solid understanding of current Greek labor and social security legislation
• Familiarity with Business Payroll software by Epsilon Net
• Ability to handle confidential information and solve problems effectively
• Excellent organizational and time-management skills
• Ability to multitask and juggle several responsibilities simultaneously
• Strong problem-solving and decision-making abilities, with attention to detail
• Advanced business writing and oral skills both in Greek and English
• Ability to meet deadlines
• Professional certification in Microsoft Office (MS Outlook & MS Excel)

What the company offers:

• Competitive remuneration package
• Health and Life Insurance Plan
• Excellent career opportunities and learning development
• Modern and friendly working environment.
• Working within an outstanding Team of experts in a dynamic and fast-growing organization.

About Optimal

Since 2005, Optimal has provided unparalleled, bespoke HR services to large organizations and SMEs operating in the EMEA region. We pride ourselves on delivering a 360° business support platform to our clients through 6 service divisions:

• Talent Acquisition
• HR Strategy & Talent Development
• Learning & Development
• Workforce Management
• Recruiting
• Outplacement