{"id":746281,"url":"https://alion.io/job/optimamedical-office-manager","title":"Office Manager","company":{"id":678361,"name":"Optimamedical","domain":"optimamedical.com","url":"https://alion.io/company/optimamedical","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Cottonwood, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":42000,"max_usd":95000,"period":"year","method":"role_country_seniority_unknown","sample_n":4752},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-08-25T23:11:00Z","employer_posted_date":"2026-08-25","last_verified_at":"2026-10-01T00:28:53Z","board_verified":true,"closed_at":null,"days_open":36,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":36},"description":"About Optima Medical\nOptima Medical is an Arizona-based medical group consisting of 30 locations and over 130+ medical providers, who care for more than 200,000 patients statewide. Our mission is to improve the quality of life throughout Arizona by helping communities \"Live Better, Live Longer\" through personalized healthcare, with a focus on preventing the nation’s top leading causes of death. We go beyond primary care with a full spectrum of services including cardiovascular health services, behavioral health, allergy testing and immunotherapy, in-house lab testing, imaging, chronic disease management, and other specialty health services. We aspire to aid the growth of our company by welcoming the most qualified and deserving candidates aboard.\nPosition Summary\nOptima Medical is looking for a highly organized, people-focused Office Manager to lead one of our primary care clinic locations. This role oversees daily clinic operations and ensures a smooth, efficient, and patient-centered experience. The Office Manager will supervise clinical and administrative staff-including Medical Assistants and Front Desk team members-while supporting providers and maintaining workflow efficiency.\nKey Responsibilities\nOversee day-to-day operations of the clinic to ensure efficient patient flow and exceptional service\nProvide leadership, coaching, and support to Medical Assistants, Front Desk staff, and other clinic support roles\nManage staff scheduling, timecards, performance, and general HR-related tasks for the clinic team\nAssist with onboarding and training new employees\nEnsure proper use of eClinicalWorks (eCW) and support staff with EMR workflows\nMaintain compliance with clinic policies, procedures, and quality standards\nMonitor and manage clinic metrics, patient satisfaction, and operational performance\nServe as the on-site point of contact for providers, patients, and corporate departments\nHandle escalated patient concerns professionally and promptly\nMonitor inventory, supplies, and equipment to keep the clinic fully operational\nSupport initiatives to increase efficiency, productivity, and overall clinic performance\nQualifications\nMedical Assistant (MA) certificate or diploma required\nPrior experience in medical office management, healthcare administration, or clinic leadership required\nExperience supervising clinical or administrative medical staff strongly preferred\nKnowledge of primary care or outpatient workflows\nFamiliarity with eClinicalWorks (eCW) preferred\nStrong communication, leadership, problem-solving, and organizational skills\nAbility to thrive in a fast-moving, patient-centered environment\nHigh school diploma required; additional medical or business education a plus\nWhy Join Our Team?\nSubstantial growth opportunities\nLeadership and mentoring\nResources to further career\nFun work environment (lunches, events, holiday parties)\nBenefits (medical/vision/dental/401k/paid holidays)\nSupportive and positive work environment","description_format":"text","description_chars":2974,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["401k plan","Growth opportunities"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Neurotech & Neuromodulation","Patient Monitoring"],"lifecycle":[{"event":"open","at":"2026-09-11T14:14:26Z"}],"liveness":{"score":29,"band":"fade","label":"Fading","p_open":1,"p_active":0.533,"p_room":0.55,"age_days":35,"expected_fill_days":29,"reasons":["conf:0","win:tail"],"computed_at":"2026-09-30T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/optimamedical-office-manager","json_url":"https://alion.io/job/optimamedical-office-manager.json","meta":{"generated_at":"2026-10-01T05:06:44Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":4781,"day_limit":5000,"remaining_today":219,"minute_limit":60,"resets_at":"2026-10-02T00:00:00Z"}}}