PMO / Project Administrator

Company Overview

OPTIMUM SOLUTIONS (SINGAPORE) PTE LTD is a Singapore-headquartered IT outsourcing firm specializing in software engineering, application development, IT infrastructure management, and digital transformation services since 1997.

Job Summary

You will serve as the backbone of project operations by ensuring governance standards, tracking project progress, and streamlining administration processes to enable effective decision-making and operational efficiency.

Responsibilities

• Monitor and report progress of multiple projects to ensure compliance with corporate governance standards and support timely decision-making
• Collect and consolidate accurate data from stakeholders promptly to enable informed executive decisions
• Maintain and enhance project reports to reflect evolving business and stakeholder requirements
• Manage staff headcount tracking, seating arrangements, asset inventory, and oversee end-to-end onboarding and offboarding processes to ensure operational continuity
• Collaborate across teams to coordinate resource allocation and ensure timely delivery of project milestones

Required competencies and certifications

• Analyze project data to identify gaps and discrepancies and recommend process improvements for operational efficiency
• Communicate complex concepts clearly in writing and verbally to build effective relationships with diverse stakeholders
• Organize and manage time effectively to meet deadlines, track deliverables, and coordinate cross-team collaboration
• Use advanced Microsoft Office skills, including PowerPoint, Word, and Excel, to analyze data and prepare documentation

Preferred competencies and qualifications

• Bachelor’s Degree in Computer Science, Business, or a related field
• 1–2 years of PMO or project administration experience, preferably in financial services or technology sectors

Skills

Corporate Governance Policies, Microsoft Excel, Data Analysis, Change Management, Interpersonal Skills, project reporting requirements, Microsoft Office 365, PMO, Project Management, Time Management, Liaise With Stakeholders, Project Administration, Administrative Support, Project Coordination, project progress reports, Asset and Inventory Management, Project Time Management, Project Management Support