{"id":2084397,"url":"https://alion.io/job/optinizers-executive-assistant","title":"Executive Assistant","company":{"id":3912627,"name":"OptiNizers","domain":"optinizers.com","url":"https://alion.io/company/optinizers","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Manila, Philippines"],"countries":["PH"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":9000,"max_usd":17500,"period":"year","method":"role_country_seniority_unknown","sample_n":98},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Teams","optional":false}],"status":"live","first_seen_at":"2026-08-25T00:00:00Z","employer_posted_date":"2026-08-25","last_verified_at":"2026-11-14T23:38:53Z","board_verified":true,"closed_at":null,"days_open":81,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":81},"description":"Job Title: Remote Executive Assistant\nAbout the Role:\nA proactive and highly organized Executive Assistant is needed to provide direct support to the founder of a growing hospitality business. This role primarily focuses on executive support, inbox and calendar management, travel coordination, and handling recurring administrative responsibilities that help streamline both professional and light personal tasks.\nThe ideal candidate is an experienced Executive Assistant who enjoys creating structure, improving processes, and helping executives stay focused on high-value work. This individual should be resourceful, trustworthy, tech-savvy, and comfortable using AI and productivity tools to improve efficiency. The company is looking for someone who can become a long-term strategic partner capable of anticipating needs, taking ownership of recurring responsibilities, and continuously finding better ways to support the executive.\nKey Responsibilities:\nExecutive Support\nManage the founder's business and light personal calendar, appointments, and scheduling.\nMonitor and organize executive inboxes, prioritizing important communications and routing recurring requests appropriately.\nAssist with travel planning, including flights, hotels, itineraries, check-ins, and travel logistics.\nHelp manage reminders, deadlines, and follow-up items to ensure nothing is overlooked.\nConduct online research and gather information to support business decisions and ongoing projects.\nContinuously identify opportunities to improve workflows and executive productivity.\nAdministrative & Operational Support\nHandle recurring administrative tasks and routine operational responsibilities.\nCollect invoices and supporting documents for company credit card transactions.\nOrganize receipts and upload required documentation into expense management platforms.\nAssist with recurring reporting and administrative processes.\nMaintain organized digital files and documentation.\nSupport other administrative tasks as business needs evolve.\nProcess Improvement & Technology Support\nRecommend tools, systems, or automation opportunities that improve efficiency.\nLeverage AI tools and modern productivity software to streamline administrative work.\nHelp document recurring processes and establish organized workflows.\nContinuously look for ways to reduce manual work and improve day-to-day operations.\nQualifications & Ideal Traits:\nMust-Have\nPrevious experience as an Executive Assistant supporting founders, executives, or business owners.\nStrong experience managing inboxes, calendars, and travel arrangements.\nExcellent organizational, prioritization, and time management skills.\nOutstanding written and verbal English communication skills.\nHigh level of discretion, professionalism, and trustworthiness.\nAbility to think proactively, work independently, and anticipate executive needs.\nStrong attention to detail with excellent follow-through.\nComfortable learning new systems and leveraging AI tools to improve productivity.\nPreferred\nExperience supporting startup founders or entrepreneurs.\nFamiliarity with Microsoft Teams and modern collaboration tools.\nExperience handling recurring administrative and operational processes.\nPassion for continuous improvement and process optimization.\nComfortable working in a dynamic environment with evolving responsibilities.\nWorking Environment:\nFully remote role \nCombination of executive support, travel coordination, inbox management, and recurring administrative responsibilities.\nOpportunity to become a trusted long-term partner supporting both business and light personal executive 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