{"id":2219969,"url":"https://alion.io/job/optoman-people-office-assistant","title":"People & Office Assistant","company":{"id":2507632,"name":"OPTOMAN","domain":"optoman.com","url":"https://alion.io/company/optoman","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"PeopleForce","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-10T12:28:59Z","employer_posted_date":"2026-10-10","last_verified_at":"2026-10-15T22:28:52Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"From powering space exploration and advancing medicine to enabling defense and shaping the optics inside everyday devices, our impact reaches far beyond today. Join the OPTOMAN team as a People & Office Assistant and help create an exceptional employee and workplace experience every day.Responsibilities\nCoordinate onboarding logistics, including workplace preparation, equipment requests, access rights, and onboarding materials.\nWelcome candidates, visitors, and guests, creating a positive first impression of OPTOMAN.\nEnsure the office environment is organized, functional, and welcoming for employees and visitors.\nManage office supplies, snacks, beverages, and other workplace essentials.\nCoordinate facility-related services, including cleaning, maintenance, and other service providers.\nOrganize incoming and outgoing deliveries, correspondence, and office logistics.\nSupport employee initiatives, training activities, and business travel arrangements.\nCollect invoices, receipts, and expense documentation while providing administrative support to the Finance function.\nMaintain accurate information in internal systems, records, and databases.\nHelp organize company events, workshops, celebrations, and team-building activities.\nSupport workplace improvements, office space organization projects, and other operational initiatives.\nProvide day-to-day administrative assistance to HR and other teams, helping ensure smooth company operations.\nCore Mission\nCreate a seamless employee and workplace experience by ensuring smooth daily operations, supporting people-related processes, and helping colleagues stay focused, productive, and connected. Be the reliable behind-the-scenes force that keeps OPTOMAN running efficiently while making our workplace welcoming and enjoyable for everyone.Required Superpowers\nPrevious experience in an administrative, office coordination, customer service, hospitality, HR support, or similar role.\nExceptional organizational and planning skills, with the ability to manage multiple priorities simultaneously.\nStrong attention to detail and a high level of accuracy.\nA proactive mindset and willingness to take ownership of everyday challenges and improvements.\nExcellent communication and interpersonal skills with a service-oriented approach.\nAbility to build positive relationships across different teams and stakeholders.\nStrong time management skills and the ability to adapt in a dynamic environment.\nGood computer literacy and confidence working with Microsoft 365 and other digital tools.\nAbility to handle confidential information with discretion and professionalism.\nA positive, can-do attitude and genuine enjoyment in helping others succeed.\nFluent communication skills in both English and Lithuanian.\nDriving licence.\nRewards\nCompetitive compensation: €1,600-€2,300 gross + annual bonus scheme (final offer based on your experience and scope).\n€1,000 annual personal benefits budget (MELP): choose what fits you best - health insurance, 3rd pillar pension, or other wellbeing/perks. \nExtra time off that grows with you: +1 paid day off on each work anniversary (up to 5 extra days), on top of standard annual leave. \nLearning & growth support: a flexible L&D budget for relevant courses, certifications, workshops, and conferences (with a simple approval process). \nTeam & work support: a separate budget for team-building and work-related tools/items, plus an additional phone budget. \nGreat people, healthy culture: a supportive, collaborative team with a superhero mindset - we help each other win - plus company-wide events throughout the year. \nReferral rewards & life moments: referral bonus for successful hires, and one-time support for special occasions (marriage, birth of a child, and other significant life events, per policy). \nIf you're someone who loves bringing order to complexity, enjoys helping people, and takes pride in making things run smoothly behind the scenes, you might just belong with us.Submit your application through the platform. All submissions will be treated in strict confidence. We will contact only those candidates selected for further consideration.","description_format":"text","description_chars":4147,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Annual leave","Company events","Health insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Hardware","Lasers & Laser Systems","Optics & Photonic Components"],"lifecycle":[{"event":"open","at":"2026-10-10T12:28:59Z"}],"visa":[],"liveness":{"score":83,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.833,"p_room":1,"age_days":4,"expected_fill_days":21,"reasons":["conf:2","win:early"],"computed_at":"2026-10-15T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/optoman-people-office-assistant","json_url":"https://alion.io/job/optoman-people-office-assistant.json","meta":{"generated_at":"2026-10-16T01:36:58Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":2533,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-17T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2507632},"rest":"https://alion.io/mcp/rest/get_company?id=2507632"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Foptoman-people-office-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Foptoman-people-office-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Foptoman-people-office-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/optoman-people-office-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Foptoman-people-office-assistant"}]}