Associate Director, Procurement & Materials

Associate Director/Director- The Associate/Director of Procurement and Materialsis responsible for leading the end-to-end procurement, inventory management, and materials master data functions in support of GMP manufacturing operations. This role ensures uninterrupted supply of raw materials, consumables, packaging components, and indirect materials by overseeing purchasing, supplier management, inventory forecasting, and inventory control processes.

The Associate Directory/Director serves as the primary operational liaison with suppliers regarding purchase orders, material availability, stock shortages, quality issues, delivery performance, and supply continuity.

Key Responsibilities

Essential Duties & Key Responsibilities:

Procurement

• Lead the procurement team responsible for purchasing raw materials, consumables, packaging components, capital equipment, and indirect supplies.

• Ensure timely issuance, confirmation, and follow-up of purchase orders through delivery.

• Negotiate pricing, contracts, and commercial terms with suppliers in partnership with Strategic Sourcing and Legal as appropriate.

Purchase Order Management

• Oversee the complete purchase order lifecycle from requisition through receipt.

• Ensure purchase orders accurately reflect material specifications, quantities, pricing, and delivery requirements.

• Monitor supplier acknowledgements and delivery commitments.

• Escalate supplier delays and coordinate recovery plans to minimize production impact.

• Maintain purchasing metrics including on-time delivery, purchase order cycle time, and supplier responsiveness.

Inventory Forecasting & Materials Planning

• Lead inventory forecasting activities in partnership with Supply Chain Planning and Manufacturing.

• Review demand forecasts to determine future procurement requirements.

• Establish inventory targets including safety stock, reorder points, and minimum/maximum inventory levels.

• Balance inventory investment while minimizing stockouts and excess inventory.

• Monitor inventory health, slow-moving inventory, excess inventory, and expiration risks.

Supplier Relationship Management

• Build and maintain strong strategic relationships with suppliers.

• Conduct regular business reviews with key suppliers.

• Monitor supplier performance using key performance indicators including:

• On-time delivery

• Lead time adherence

• Quality performance

• Identify alternate suppliers and mitigate supply risks.

Stock-Out & Supply Issue Management

• Serve as the primary escalation point for supplier stock shortages and material availability issues.

• Coordinate supplier recovery plans for backorders and constrained materials.

• Communicate supply risks to Planning, Manufacturing, and Executive Leadership.

Supplier Quality & Delivery Performance

• Partner with Quality Assurance on supplier quality issues.

• Coordinate supplier investigations for nonconforming materials.

Inventory Management

• Partner with Warehouse and Materials Management to maintain accurate inventory.

• Review inventory accuracy, cycle count performance, and inventory reconciliation.

Minimum Qualifications

Associate Director

• Bachelor's degree in Supply Chain, Engineering, Life Sciences, Business, or related field

• 8-10 years of progressive procurement, materials management, inventory management, or supply chain experience in a GMP-regulated manufacturing environment

• 3-5 years of people leadership

• Experience with ERP systems (SAP, Oracle, NetSuite, etc.)

• Experience managing procurement operations, inventory management, supplier performance, and materials management

Director

• Bachelor's degree in Supply Chain, Engineering, Life Sciences, Business, or related field

• 10-15+ years of progressive procurement, materials management, inventory management, or supply chain experience in a GMP-regulated manufacturing environment

• 5+ years leading procurement and materials organizations

• Demonstrated success building scalable procurement organizations and improving supplier performance, inventory health, and operational efficiency

• Experience leading organizational and system improvements

Reporting Structure & Authority:

• Direct reports include Procurement Manager and procurement specialist(s)

• Oversees the daily workflow of the department and performance to goals and deliverables

• Recruits, interviews, hires, and trains new staff

• Provides constructive and timely performance feedback and evaluations

• Other related supervisory responsibilities as assigned

Training & Continuous Improvement:

• Certification in Production and Inventory Management or Logistics, such as APICS are a plus

Preferred Qualifications

• Experience with autologous or allogeneic cell therapy supply chains.
• Familiarity with both clinical and commercial supply chain models.
• Knowledge of manufacturing, chain of identity/custody requirements, and vein-to-vein workflows.

Personal Qualities & Physical Demands

• Demonstrates strong work ethic, curiosity to learn and contribute in a fast-paced collaborative environment.
• Strong interpersonal skills and ability to communicate effectively.
• Ability to work in a collaborative manner.
• Strong problem-solving skills.
• Domestic and international travel may be required from time to time as needed (approximately 10-25%).
• May require occasional lifting up to 25 lbs. and gowning into cleanroom areas.
• Requires sitting, standing, working in an office environment and computer use.