Senior Manager, Facilities
The Senior Manager, Facilities is responsible for overseeing and maintaining the physical tenant infrastructure, operating and maintaining all utility systems, managing service providers, maintaining GMP and safety compliance, and serving as the liaison with the building landlord. They will work closely with other departments to support the overall goals of the organization.
Facility Operations & Maintenance:
Oversee the day-to-day operations and maintenance of the facility, ensuring all systems are functioning properly (HVAC, chilled water, heating hot water, clean dry air, electrical distribution, emergency generator, uninterruptible power, RODI water, domestic water systems, etc)
Manage service provider relationships (cleaning, pest control, security, maintenance and technical support services, etc.), ensuring delivery of quality services and compliance with service agreements.
Develop, implement and manage preventive maintenance and calibration programs to ensure the facility is GMP compliant.
Collaborate with Facilities and Production Planning to schedule and coordinate repairs and maintenance activities for building systems and equipment.
Ensure accurate record-keeping for facility operations, and equipment maintenance, including Computerize Maintenance Management System (CMMS) and logbooks.
Analyze, troubleshoot, and resolve system/equipment performance, malfunctions, or failures
Track and report on system/equipment downtime, failure trends and develop corrective actions to prevent recurrence
Coordination and execution of onsite and preventative and corrective maintenance, calibration and certification activities completed by service providers
Review and approval of service provider documentation, and completion and closeout of tasks in the CMMS
Health, Safety & Compliance:
Ensure the facility complies with all relevant safety, environmental, and regulatory requirements (e.g., OSHA, GMP, FDA, local building codes).
Participate in regular inspections to identify and mitigate risks related to safety, health, and environmental impacts.
Budget Management:
- Support development and management of the facility’s operational and maintenance budget, controlling costs related to maintenance, repairs and outside services.
Project Management:
Plan and coordinate facility-related projects such as improvements or expansions.
Manage projects related to the installation of new equipment.
Work with other departments and external contractors and vendors to ensure successful project execution.
Education Requirement:
- Bachelor’s degree in Facility Management, Engineering, or related field preferred, or equivalent job experience.
Experience Requirement:
- 7-10 years of experience in facility operations and management in a GMP environment, preferably in the cell therapy, biotechnology or pharmaceutical industry.
Skill Requirement:
Strong knowledge of building systems operations (HVAC, RODI, compressed air, domestic water, electrical), maintenance and calibration programs, GMP regulatory standards, and safety requirements in the biopharmaceutical/cell therapy industry.
Excellent leadership, communication, and interpersonal skills.
Experience/proficiency with maintenance management software and systems.
Excellent project and time management skills with the ability to oversee multiple tasks at once.
Budgeting experience.
Problem-solving and troubleshooting, and ability to make sound decisions.
Working Conditions:
- The position requires on-site presence and regular work hours but may require on-call availability and after-hours presence for planned or unplanned work, or emergency response.