Administrative Specialist (Multiple Positions!)
Initial Posting Date:
08/31/2026Application Deadline:
09/07/2026Agency:
Oregon Department of EducationSalary Range:
$3,798 - $5,193Position Type:
EmployeePosition Title:
Administrative Specialist (Multiple Positions!)Job Description:
Position Title:Administrative Specialist (Multiple Positions!)
Classification:Administrative Specialist 1
Salary: $3,798- $5,193($4,051- $5,554PERS)
Type:Permanent, Full-time, Non-Exempt
We are seekingmultiple Administrative Specialiststo join our Office of Enhancing StudentOpportunitiesat theOregon Department of Education. These arepermanentpositionrepresented by the Service Employees International Union (SEIU).
Theseposition follows a hybrid work model. Onsite presence will berequiredwhen business or operational needs are best supported in person, such as collaboration, training, or work that requires access to onsite resources. Employees approved to work remotely must have a reliable and secure internet connection andmaintaina professional work environment that supports productivity. While working remotely, employees are expected tomaintainthe same level of performance, responsiveness, communication, and availability as they wouldinthe office.
Inclusive Services Administrative Specialist
This position serves as the primary administrative support for the Inclusive Services team by coordinating schedules, managing communications, organizing meetings and events, maintaining records, preparing and distributing materials, recording meeting minutes, arranging travel, supporting purchasing and reimbursement processes, and facilitating communication among staff, partners, and stakeholders. The position also provides administrative and logistical support for the State Interagency Coordinating Council (SICC), Early Intervention/Early Childhood Special Education (EI/ECSE), Regional Inclusive Services (RIS), program director meetings, leadership teams, advisories, and other statewide coordination activities. Responsibilities include coordinating meetinglogistics,maintainingdocumentation, providing technical meeting support, tracking follow-up actions, and ensuring thetimelycompletion of administrative processes.
IDEA Administrative Specialist
This position provides key administrative, logistical, and project support to the Office of Enhancing Student Opportunities (OESO) to implement Oregon’s System of General Supervision. The role focuses on coordinating and supporting activities that improve educational outcomes for students with disabilities byfacilitatinghigh-quality technicalassistance, professional development, and compliance-related improvement work with local education agencies and partners across Oregon.
Typical duties include:
Executive and Administrative Support
Meeting, Council, and Leadership Team Coordination
Travel, Purchasing, and Operational Support
Communication and Team Support
Please click here to view the full position description
Please click here to view the full position description
If you would like toretaina copy of this job post or the PD linked above, please print a copy beforesubmittingyour application. Once the job posting has closed, you will not be able to access the posting.
ApplicationInstructions:
A cover letter and resume arerequiredand are an important part of the application process. Only these materials are considered during the screening process;
A cover letter(no more than 2 pages),highlighting your skills and experience, anddemonstratinghow your qualifications align with the required and desired qualifications for this role.
A current resume detailingyour relevant experience andeducationas it will be used in place ofthedetailed Workday work history for this agency-specific recruitment.
Additionalapplication materials (such as letters of recommendation or transcripts) will not be reviewed. Cover letters and resumes are reviewed throughout the recruitment process by Human Resourcesandthe Hiring Manager.
Minimum Qualifications (required)
Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR
An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR
An equivalent combination of education and experience.
Preferred Skills &Knowledge(Desired Attributes)
Executive & Leadership Administrative Support: Experience providing executive or leadership-level administrative support, including calendar management, scheduling, coordination of competing priorities, and communication support.
Meeting & Committee Coordination: Experience coordinating and supporting formal meetings for councils, boards, committees, leadership teams, advisories, or similar groups, including agenda preparation, meeting logistics, minute-taking, and follow-up tracking.
Regulated/Government Environment Experience: Experience working in a government, educational, nonprofit, healthcare, or other highly regulated environment requiring adherence to policies, procedures, confidentiality requirements, and multiple stakeholder relationships.
Fiscal & Administrative Transaction Processing: Experience processing travel, purchasing, reimbursements, or other administrative transactions using established fiscal and operational procedures.
Technical Proficiency: Advanced proficiencywith Microsoft Outlook, Teams, Word, Excel, Smartsheet and SharePoint for scheduling, communication, document management, and meeting coordination.
Independent Organization & Team Collaboration: Demonstratedability to independently organize work, adapt to changing priorities, maintainpositive working relationships, and contribute to a highly collaborative team environment while supporting multiple staff and programs simultaneously.
We are most interested in finding the best candidate for the job. We would encourage you to apply, even if youdon'tmeet every one of the attributes listed.
Our Agency Mission and Office Culture:
The Oregon Department of Education’s (ODE’s) mission is to foster equity and excellence for every learner through collaboration with educators, partners, and communities. In fulfilling its mission, ODE has the vision to ensure all students have access to and benefit from a world-class, well-rounded, and equitableeducation system.
learner through collaborations with educators, partners, and communities by providing support in overall school improvement efforts to Oregon’s school districts and programs. The work of this office includes helping districts and programs meet the obligations of state and federal laws, especially those related to the education of students experiencing disability and disabledstudents, andoverseeing and supporting the Oregon School for the Deaf (OSD). The work of this office impacts local school districts, education service districts, professional associations, and other agencies involved in education programs including early intervention/early childhood special education (EI/ECSE), special education, secondary transition programs, and education programs within Oregon correctional facilities, hospitals, and treatment centers. This office also oversees implementation of Abbreviated School Day Programs (ASDP) consistent with ORS 343.321-343.333.
Oregon State provides amazing benefits! Follow the link below to learn more:
Oregon Job Opportunities :Benefits :State of Oregon
Application Resources & Information:
Eligible veterans and Oregon National Guard service members (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources. Be sure tosubmityour documentation prior to the close date of this posting tohave the preference considered.
Your application materials will be used to determinesalary based on a pay equity assessment. For further information, please visit the Pay Equity Project homepage.
The job posting closes at 11:59 PM (PDT) on the close date.After you submityour application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediatelyfollowing your submission. These questions are necessary to complete the application process.
Please contact [email protected] if you have any questions on the application process or need an accommodation under the Americans with Disabilities Act (ADA). Please be sure to include the job requisition number.
Additional Information:
The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional6.95%.
Review the Classification and Compensation page for more details on the classification, or you may visit our website for information on the job offer process following pay equity.
Future Vacancies: This recruitment announcement will be used to establisha list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.
Visa Sponsorship:The Oregon Department of Education does not offer visa sponsorship. Applicants must be authorized towork in the United States. Applicants whorequireVISA sponsorship will not be considered at this time.
The Department of Education is an equal employment opportunity & affirmative action employer committed to a diverse workforce. The Department strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity. We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don'tmeet every one of our qualifications listed. If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.
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