{"id":3115459,"url":"https://alion.io/job/oregon-health-science-university-fellowship-program-coordinator-program-technician-1","title":"Fellowship Program Coordinator (Program Technician 1)","company":{"id":44240,"name":"Oregon Health & Science University","domain":"ohsu.edu","url":"https://alion.io/company/ohsu-news","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":{"grade":"A","score":100,"open_postings":6,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":8,"computed_at":"2026-11-05T05:54:30Z"}},"role":"Field & Service","role_family":"Field & Service","seniority":"junior","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Portland, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":45000,"max_usd":79000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":7889},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"SharePoint","optional":false},{"name":"Drupal","optional":true},{"name":"Microsoft Office","optional":true},{"name":"OneDrive","optional":true},{"name":"Outlook","optional":true},{"name":"PHP","optional":true}],"status":"live","first_seen_at":"2026-10-22T21:56:55Z","employer_posted_date":"2026-10-22","last_verified_at":"2026-11-05T22:43:37Z","board_verified":true,"closed_at":null,"days_open":14,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":14},"description":"Department Overview\nThe Division of Pulmonary, Allergy, Critical Care, and Sleep Medicine provides expert care for patients with lung diseases, and allergic and immunologic disorders in our outpatient clinics, and critically ill patients in our Intensive Care Units. We are committed to innovative research and exceptional education.\nThe Fellowship Program Coordinators are responsible for operational administration of all fellowship programs within the Division. This includes Pulmonary Critical Care (PCCM), Critical Care Medicine (CCM), Allergy and Clinical Immunology (ACI), Sleep Medicine, and the Interventional Pulmonology fellowship program.\nThis position works closely with our other Division Fellowship Program Coordinator(s), Program Directors, Associate Program Directors, and PACCSM administrative team, as well as the Office of Graduate Medical Education for all aspects from recruitment to graduation for 21+ Fellows. This person is one of the main technical liaisons for the MedHub educational system, ERAS, and SmartWeb.\nRead more about PACCSM at our website here: https://www.ohsu.edu/school-of-medicine/pulmonary-critical-care-medicine\nFunction/Duties of Position\nTECHNICAL COORDINATION & PROGRAM EVALUATION\nActs as a technical resource for MedHub, SmartWeb, QGenda, Sharepoint, and Kronos. \nThis position works closely with GME and program directors to make sure that fellow evaluations and competencies reflect ACGME accreditation standards and are up-to-date in MedHub. \nProvides technical expertise for logging and monitoring of duty hours to fellows and program directors. Trains faculty and fellows in these systems as needed and creates and prepares training and procedural manuals. \nTracks shift swaps and coverage for parity and tracks holiday & alternative holiday shifts in compliance with HOU contract.\nCreates graduate education websites, developing the technical aspect of each site and managing site content through the recruitment and academic year. \nCreates fellow and faculty electronic newsletters and develops online learning resources.\nObtains and manages data for yearly AMA/FREIDA System (GME/TRACK) survey, FastTrack and National GME Census.\nCompletes annual ACGME reporting (WebADS), semi-annual milestone evaluation reporting, and all other accreditation-related reporting.\nActs as division point of contact for evaluation process of all fellows, including coordinating evaluations of faculty and rotations. Maintains highest level of confidentiality. Responds to all problems with this process. Maintains confidential fellow portfolios for all fellows, including evaluations, credentialing, scholarly activities, advocacy, awards and professional development.\nAssists Program Directors with interpretation and explanation of policies, procedures and requirements of education to fellows. Provides coaching to Pulmonary, Critical Care, Allergy, and Sleep fellows.\nServes as a liaison to the OHSU Office of Graduate Medical Education and ACGME regarding Pulmonary, Critical Care, Allergy, and Sleep fellows, compliance with certification standards of the program, and all other requests for credentialing and verification. Monitors compliance of all required certifications for fellow training.\nDesigns and develops program related forms and/or participates in program planning, operational or review meetings.\nConducts review of program operations for compliance with and adherence to standards; identifies operational strengths and weaknesses, problems or areas of noncompliance, and recommends corrective action\nRECRUITMENT AND ON-BOARDING\nCoordinates all aspects of fellowship application process, including the applicant NRMP ranking process.\nMaintains ERAS & Thalamus database including training and assisting faculty with software.\nSchedules and coordinates all interviews of candidates and all other details of interview days.\nInterprets and explains policies, procedures and requirements to applicants and faculty.\nObtains all necessary documents for new appointments for submission to the Office of Graduate Medical Education.\nCoordinates orientation for fellows including computer training, division-specific training and all ACGME-required training.\nAssigns all fellow rotation schedules and distributes to all necessary agencies.\nCreate and populate fellows schedule in QGenda.\nONGOING PROGRAM AND EDUCATIONAL COORDINATION\nAssists fellows responsible for conference management with scheduling, sends appointments and reminders to presenters and ensures didactics meet ACGME requirements and program-specific guidelines for educational topics. Assists with setup of conferences as necessary and maintains attendance data.\nCoordinates regular meetings with Fellows and Program Directors. Coordinates Clinical Competency Committee meetings and Program Evaluation Committee meetings, including scheduling, assigning evaluations, preparing materials, taking notes and distributing action items as necessary.\nManages on-call schedules for rotations. Maintains all schedule changes for monthly call schedule.\nCoordinates with clinical practice managers for clinic schedules.\nCoordinates fellow paperwork for elective rotations and moonlighting.\nCoordinates details for annual Fellow Graduation Reception, including budget, menu, invite list, and awards and commendations.\nCoordinates MICU and Pulmonary Consult rotations for month for visiting internal medicine residents and NSICU, SICU and Anesthesia Critical Care fellows.\nCoordinates Program Letters of Agreement with away sites and provides fellow information as necessary to away site rotation coordinators.\nFacilitates ECMO rotation for all OHSU fellows.\nAssists Program Directors with fellowship-related tasks and projects as requested.\nCoordinate & assist Allergy Clinic with visiting learners and residents\nOther duties as assigned, including providing backup for other division administrative team members.\nRequired Qualifications\nThree years of experience administering or coordinating parts or subsets of a project or program.\nA bachelor’s degree in business administration, Management, Public Administration, or a field directly related to the position will substitute for two years of the required experience.\n Note: preference in hiring may be given in a special area specific to the position opening. \nPreferred Qualifications\nFive years of experience administering or coordinating projects or programs especially relating to education and training. \nThree years independent leadership experience in a Graduate Medical Education program.\nAbility to manage multiple education and training programs. \nFellowship training experience preferred plus ERAS, MedHub, SmartWeb, SharePoint, Drupal and other software programs as needed.\nIntermediate level skills with MS Office (Word, Excel, Outlook, PowerPoint, OneNote, OneDrive, Teams)\nAbility to schedule appointments and handle complex calendaring\nDemonstrated skills with composing, editing, proofing, and copying written materials.\nDemonstrable record of reliable attendance, punctuality and proven successful performance at past and present employers.\nExcellent grammar, phone demeanor, oral and written communication skills required.\nAbility to prioritize tasks in a fast moving environment to ensure the smooth flow of services and operations; exceptional organizational skills and detail oriented skills\nMust exhibit professional behavior at all times, in person, over the phone and through electronic communications. \nAbility to maintain the highest level of confidentiality and exercise discretion at all times; work independently and function as a team player. \nAdditional Details\nTypical office environment and/or teleworking. Monday through Friday daytime hours; schedule to be determined with program director and administrative manager, generally starting between 7:30AM and 9AM and ending time between 4:30PM and 6PM. Occasional evenings and weekends may be required for special events. Hybrid position, 1-2 days/week on campus for 0.5 FTE position; option for 100% in person. \nAbility to sit for long periods in an office environment, usually in front of a computer, or conference setting. Ability to travel across OHSU campus between meetings. \nWhy apply to OHSU?\nWe are Oregon's only public academic health center. In addition to caring for patients, we lead groundbreaking research. We also train the next generation of health care professionals. As Portland's largest employer, we give you opportunities to learn and advance in a system of hospitals and clinics across Oregon and Southwest Washington.\nAll are welcome. OHSU welcomes people of all ages, ethnicities, genders, national origins, religions and sexual orientations. We are striving to build an anti-racist, multicultural institution and encourage people with diverse backgrounds to apply. To request reasonable accommodation, contact ","description_format":"text","description_chars":8892,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Professional development"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Higher Education","Hospitals & Health Systems"],"lifecycle":[{"event":"open","at":"2026-10-22T21:56:55Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 110 · green card filings: 3","filings_12m":110,"filings_prev_12m":111,"green_card_filings_12m":3,"median_offered_wage_usd":93164,"route":null,"cap_exempt":true,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":30,"band":"fade","label":"Fading","p_open":1,"p_active":0.674,"p_room":0.45,"age_days":13,"expected_fill_days":8,"reasons":["conf:3","velocity","win:tail","comp:junior,brand"],"computed_at":"2026-11-05T05:54:30Z"},"pay":null,"html_url":"https://alion.io/job/oregon-health-science-university-fellowship-program-coordinator-program-technician-1","json_url":"https://alion.io/job/oregon-health-science-university-fellowship-program-coordinator-program-technician-1.json","meta":{"generated_at":"2026-11-06T02:40:11Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4596,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":44240},"rest":"https://alion.io/mcp/rest/get_company?id=44240"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Foregon-health-science-university-fellowship-program-coordinator-program-technician-1"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Foregon-health-science-university-fellowship-program-coordinator-program-technician-1"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Foregon-health-science-university-fellowship-program-coordinator-program-technician-1"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/oregon-health-science-university-fellowship-program-coordinator-program-technician-1\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Foregon-health-science-university-fellowship-program-coordinator-program-technician-1"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3115459}},{"tool":"search_jobs","arguments":{"company":"ohsu.edu","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3115459},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}