{"id":3505258,"url":"https://alion.io/job/oregon-state-university-administrative-program-assistant-special-populations-processor","title":"Administrative Program Assistant: Special Populations Processor","company":{"id":35476,"name":"Oregon State University","domain":"oregonstate.edu","url":"https://alion.io/company/department-of-chemistry","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":86,"open_postings":20,"ghost_share":0,"stale_share":0.75,"repost_share":0,"time_to_fill_p50_days":18,"computed_at":"2026-11-01T06:10:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Corvallis, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":39000,"max_usd":72000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":2178},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Microsoft Teams","optional":false},{"name":"OCR","optional":false},{"name":"Windows","optional":false}],"status":"live","first_seen_at":"2026-10-28T00:00:00Z","employer_posted_date":"2026-10-28","last_verified_at":"2026-11-01T07:12:11Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Important Notifications:\nApplication Deadline: When applying, please keep in mind this posting will close at 11:59 pm the night before the posted \"end date\". Applications MUST be submitted prior to this deadline.\nCurrent Employees: Do not apply via the OSU Career site. Instead, please login to your regular Workday account and visit the Jobs Hub to apply.\nDepartment:\nOffice of Admissions-\nSpecial Instructions to Applicants:\nWhen applying you will be required to attach the following electronic documents:\n1) A resume/CV; and\n2) A cover letter indicating how your qualifications and experience have prepared you for this position.\nStarting salary will be commensurate with skills, education, and experience.\nFor additional information please contact: David Compton at \nJob Summary:\nThis recruitment will be used to fill one full-time Administrative Program Assistant: Special Populations Processor position for the Office of Admissions at Oregon State University (OSU).\nThe processes housed within the Office of Admissions include the recruitment of prospective students, responding to requests for admission, providing general university, specific program, and admissions process information, and processing applications from all persons seeking entry to Oregon State University. \nThe purpose of this position is to create and maintain workflows for special populations as they are reviewed for admissions and eligibility for other benefits at Oregon State University. This would include responsibilities across residency, exemption from non-resident tuition and international transcript review, and data integrity monitoring and processing. Specifically, our fraud detection processes.\nThis position will evaluate credentials, maintain applicant files, and make admissibility determinations, while applying state system, university and office regulations and requirements. In addition, they will evaluate residency classification and eligibility for tuition rate benefits. This position will also assist with data integrity endeavors across the applicant and student populations. This position may provide information to campus faculty, academic advisors, high school and college counselors, and students both prospective and current. Software used in this position include Banner Student Information System, OnBase document imaging management system, Slate CRM, Smart Panda Raptor OCR and Microsoft Office. \nThere is a high volume of work across diverse functions which requires excellent communication skills, attention to detail, and ability to switch between tasks and processes. All processes have procedures and protocols that may be updated frequently, and work is carried out under pressure of annual and termly deadlines.\nKey Responsibilities:\nProcess International Documents:\nReview and evaluate international academic credentials for undergraduate domestic students to determine admission eligibility, transferability of coursework, and appropriate student classification in accordance with university policies and standards. Research and assess domestic and international institutions to verify recognition status and compliance with transfer and post-bacc guidelines. Determine student levels and recommend updates with CRM and Banner SIS when appropriate. Interpret and apply laws, regulations, policies, and credential evaluation standards related to international academic records, ensuring compliance and providing guidance.\nEnsure Data Integrity in Admissions Applications:\nReview queries and reports to determine if files contain fraudulent information or documents. In cooperation with colleagues, and while following internal and external policy and exercising good judgment, determine if files should be cancelled for fraud or not. Follow up on files escalated by campus partners to determine if internal documents or information is fraudulent. Maintain clear, consistent communication with departmental and institutional partners regarding fraudulent files, review processes, and outcomes.\nCommunicate on a regular basis in person, by telephone and in writing with institution staff, other institutions, private organizations, and/or the general public to provide or request information.\nCreates efficient workflow and service delivery within the institution including communication channels between the Office of Admissions and campus partners.\nProcess Residency Review & Communications:\nAssign residency determinations based on student responses on application for files in the second residency review bin.\nProcess Residency Affidavits to determine eligibility for residency reassignment. Determine if affidavits will be accepted or denied and communicate decisions on affidavits to students. Explain formal appeal process rights to denied students. Document all processes thoroughly. \nRespond to student inquiries & OSU departmental requests via email. Maintain communications appropriate for audiences from diverse backgrounds and cultural identities.\nProcess Tuition Rate Change Eligibility: \nReview domestic applicant and matriculated files for tuition rate reduction eligibility across multiple categories. Communicate outcomes to students and campus partners as necessary.\nRespond to student inquiries & OSU departmental requests via email. Maintain communications appropriate for audiences from diverse backgrounds and cultural identities.\nCommunication, Training and Other Duties as Assigned:\nAttend meetings with direct supervisor, monthly town halls, and department-wide meetings for information-sharing and training purposes. Use chat communication (Microsoft Teams) and email to work closely with colleagues and supervisors when unsure of appropriate procedures. Maintain clear communication with colleagues working in associated processes and document work clearly in Slate and other locations as needed. Provide operational support during peak periods by assisting with other unit responsibilities as needed for comprehensive coverage. Participate in professional development events or opportunities and serve on search committees.\nThe processes housed within the Office of Admissions include the recruitment of prospective students, responding to requests for admission, providing general university, specific program, and admissions process information, and processing applications from all persons seeking entry to Oregon State University. \nThe purpose of this position is to create and maintain workflows for special populations as they are reviewed for admissions and eligibility for other benefits at Oregon State University. This would include responsibilities across residency, exemption from non-resident tuition and international transcript review, and data integrity monitoring and processing. Specifically, our fraud detection processes.\nThis position will evaluate credentials, maintain applicant files, and make admissibility determinations, while applying state system, university and office regulations and requirements. In addition, they will evaluate residency classification and eligibility for tuition rate benefits. This position will also assist with data integrity endeavors across the applicant and student populations. This position may provide information to campus faculty, academic advisors, high school and college counselors, and students both prospective and current. Software used in this position include Banner Student Information System, OnBase document imaging management system, Slate CRM, Smart Panda Raptor OCR and Microsoft Office. \nThere is a high volume of work across diverse functions which requires excellent communication skills, attention to detail, and ability to switch between tasks and processes. All processes have procedures and protocols that may be updated frequently, and work is carried out under pressure of annual and termly deadlines.\nQualifications:\nRequired Qualifications\nThree years of office experience which included two years at full performance level and experience generating documents; and\nLead work responsibility or coordination of office procedures.\nExperience with using computers and computer software to ensure accurate and efficient data entry. \nDemonstrated competency in Microsoft Windows and Microsoft Office Software Suite. \nDemonstrated professional communication skills with the ability to communicate with diverse audiences. \nAbility to: \nIndependently research, assess, and retrieve information from the Internet. \nReceive and provide information in person, by phone, or electronically. \nExplain information regarding specific processes or eligibility criteria clearly. Provide in-depth technical information regarding policies, procedures, and programs to applicants and university colleagues and partners. \nComplete work with a high level of accuracy and attention to minute details. \nSit at a keyboard/computer/workstation for the majority of a workday. Be proficient in typing using standard qwerty keyboard. \nThis position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.\nPreferred Qualifications\nCompetency in using Slate CRM, Banner SIS, and document management systems (i.e. On Base). \nExperience in higher education, specifically admissions. \nExperience in compliance work.\nWorking Conditions/Schedule:\nTypical Office Hours M - F, 8am - 5pm. On-Campus, hybrid work is possible. Salary Range:\n$20.98 - $31.63Anticipated Start Date:\n2026-11-09Anticipated End Date:\nWhen applying, please keep in mind this posting will close at 11:59 pm the night before the posted \"end date\". Applications MUST be submitted prior to this deadline.\nWe are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.\nOSU will conduct a review of the National Sex Offender Public website prior to hire.\nOSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. If this position has “critical or security-sensitive” responsibilities and/or driving duties and you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at .","description_format":"text","description_chars":10949,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Hybrid work","Professional development"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Higher Education"],"lifecycle":[{"event":"open","at":"2026-10-30T05:18:53Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 114 · green card filings: 3","filings_12m":114,"filings_prev_12m":150,"green_card_filings_12m":3,"median_offered_wage_usd":67244,"route":null,"cap_exempt":true,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":4,"expected_fill_days":18,"reasons":["conf:10","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-11-01T06:10:25Z"},"pay":null,"html_url":"https://alion.io/job/oregon-state-university-administrative-program-assistant-special-populations-processor","json_url":"https://alion.io/job/oregon-state-university-administrative-program-assistant-special-populations-processor.json","meta":{"generated_at":"2026-11-01T10:02:07Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":15403,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-02T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":35476},"rest":"https://alion.io/mcp/rest/get_company?id=35476"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Foregon-state-university-administrative-program-assistant-special-populations-processor"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Foregon-state-university-administrative-program-assistant-special-populations-processor"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Foregon-state-university-administrative-program-assistant-special-populations-processor"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/oregon-state-university-administrative-program-assistant-special-populations-processor\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Foregon-state-university-administrative-program-assistant-special-populations-processor"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3505258}},{"tool":"search_jobs","arguments":{"company":"oregonstate.edu","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3505258},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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