{"id":2965671,"url":"https://alion.io/job/oregon-state-university-office-manager","title":"Office Manager","company":{"id":35476,"name":"Oregon State University","domain":"oregonstate.edu","url":"https://alion.io/company/department-of-chemistry","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":87,"open_postings":19,"ghost_share":0,"stale_share":0.737,"repost_share":0,"time_to_fill_p50_days":19,"computed_at":"2026-11-03T05:54:40Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Ontario, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":50000,"max_usd":100000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1815},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Drupal","optional":true},{"name":"PHP","optional":true},{"name":"WordPress","optional":true}],"status":"live","first_seen_at":"2026-10-20T00:00:00Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-11-03T09:26:08Z","board_verified":true,"closed_at":null,"days_open":14,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":14},"description":"Important Notifications:\nApplication Deadline: When applying, please keep in mind this posting will close at 11:59 pm the night before the posted \"end date\". Applications MUST be submitted prior to this deadline.\nCurrent Employees: Do not apply via the OSU Career site. Instead, please login to your regular Workday account and visit the Jobs Hub to apply.\nDepartment:\nMalheur Experiment Station-\nSpecial Instructions to Applicants:\nWhen applying you will be required to attach the following electronic documents:\n1) A resume\n2) A cover letter indicating how your qualifications and experience have prepared you for this position.\nStarting salary will be commensurate with skills, education, and experience.\nFor additional information please contact:\nStuart Reitz\n\n541-889-2174\nJob Summary:\nThe Malheur Experiment Station of Oregon State University is seeking an Office Manager to serve as the operational anchor for an academic community dedicated to scholarship and education on environmental, natural resource, and food system issues. This is a full-time (1.00 FTE), 12-month, professional faculty position.\nThis position is located in Ontario, Oregon.\nAs one of the branch experiment stations for Oregon State University’s College of Agricultural Sciences, the Malheur Experiment Station in Ontario, OR is where cutting-edge science meets real-world impact. We are a dedicated, down-to-earth team of scientists, researchers, technicians, and students working to advance sustainable agriculture and natural resource conservation in the Treasure Valley.\nAs our Office Manager, you will have a critical role in ensuring the smooth operation of the station. You will assist the Director in the management of the day-to-day operations and fiscal oversite of the station so our research teams can focus on discovering tomorrow's agricultural solutions. We pride ourselves on a collaborative, community-focused workplace where your ideas for improving the station and our operations will be valued so we can better serve our community.\nOregon State University offers a comprehensive benefits package that is designed to meet the needs of our employees and their families.\nKey Responsibilities:\nAssist director with administrative management of the day-to-day operations of the station.\nAssist with purchasing and ordering decisions for the station in general, including obtaining quotes for large ticket items such as farm equipment, and IT purchases.\nAssist faculty and staff with purchase card management.\nAssist faculty with grant budget preparation, management and oversight.\nServe as the Human Resources Liaison. Maintain records of personnel and submit personnel hiring, changes, and termination paperwork as appropriate to OSU Human Resources for processing.\nCo-arrange or co-coordinate departmental meetings, socials, gatherings, research events, and Field Days at MES.\nAttend workshops, seminars, and training sessions to enhance skills and knowledge relevant to the position.\nQualifications:\nRequired Qualifications:\nBachelor’s degree in related field and 3 years office management experience in a complex office environment or equivalent combination of education and experience. Or 5+ years of experience in office management.\nProficiency with computers and standard office programs including Microsoft Office, electronic databases, email, and web applications.\nEffective written and verbal communication skills.\nDemonstrated ability to work independently with minimal supervision.\nDemonstrated ability to maintain confidentiality over transactions involving personnel and other sensitive matters.\nThis position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.\nThis position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver's license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.\nPreferred Qualifications:\nProficiency with website content management systems (e.g., Drupal, WordPress).\nBilingual (English/Spanish)\nPhotographic skills\nExperience in independent problem solving.\nDemonstrated ability to multi-task and work independently with subordinates, colleagues, students, faculty, administrators, and the public.\nAbility to organize, delegate, administer, communicate, and follow through on assigned tasks.\nWorking Conditions/Schedule:\nMay require working outside in inclement weather.Requires evening and weekend work.\nRequires overnight travel.\nThis position is deemed essential, and the incumbent is expected to contact his/her supervisor (or Person in Charge) by phone during inclement weather, emergency and other University work curtailments or closures to determine if she/he must report to work.\nSalary Range:\n$50,000-$65,000Anticipated Start Date:\n2026-12-01Anticipated End Date:\nWhen applying, please keep in mind this posting will close at 11:59 pm the night before the posted \"end date\". Applications MUST be submitted prior to this deadline.\nWe are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.\nOSU will conduct a review of the National Sex Offender Public website prior to hire.\nOSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. If this position has “critical or security-sensitive” responsibilities and/or driving duties and you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at .","description_format":"text","description_chars":6499,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":true}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Higher Education"],"lifecycle":[{"event":"open","at":"2026-10-21T00:01:06Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 114 · green card filings: 3","filings_12m":114,"filings_prev_12m":150,"green_card_filings_12m":3,"median_offered_wage_usd":67244,"route":null,"cap_exempt":true,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":46,"band":"ok","label":"Likely open","p_open":1,"p_active":0.61,"p_room":0.75,"age_days":14,"expected_fill_days":19,"reasons":["conf:2","stale_co","velocity","win:late","comp:brand"],"computed_at":"2026-11-03T05:54:40Z"},"pay":null,"html_url":"https://alion.io/job/oregon-state-university-office-manager","json_url":"https://alion.io/job/oregon-state-university-office-manager.json","meta":{"generated_at":"2026-11-03T18:34:37Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":302,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-04T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":35476},"rest":"https://alion.io/mcp/rest/get_company?id=35476"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Foregon-state-university-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Foregon-state-university-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Foregon-state-university-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/oregon-state-university-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Foregon-state-university-office-manager"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2965671}},{"tool":"search_jobs","arguments":{"company":"oregonstate.edu","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2965671},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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