Student Event Assistant (OSU-Cascades)

Department:

Special Instructions to Applicants:

When applying you will be required to attach the following electronic documents:

• A Resume: 1 page that outlines relevant education and professional experience to this role or personal acumen
• A Cover Letter: 1-2 paragraphs explaining candidate’s experience and how it applies to this role, demonstrating interest in the role

For additional information please contact: Quentin Comus at [email protected]

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 2 years.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Note: All job offers are contingent upon Human Resources final approval

Job Description:

This recruitment will be used to fill a pool of part-time (a maximum of 24 hours per week) Student Event Assistants for the OSU-Cascades Event Services at Oregon State University - Cascades, located in Bend, Oregon.

Applications will be accepted year-round for the 2026-27 academic year. Student Event Assistants support the preparation, execution, and breakdown of university events and conferences. Students will provide their availability and can expect to be scheduled 5 hours/week, with flexibility during both the summer term and academic year.

Position Duties

• Event Setup and Breakdown: Assist with setting up and dismantling event furniture, signage, equipment, catering materials, and A/V components.

• Event Support: Provide support during events including guest check-in, event monitoring, customer service, assisting with catering and/or A/V needs, and ensuring event spaces remain safe and welcoming.

• General Event Logistics: Assist Event Managers and Coordinators in preparing supplies, organizing storage spaces, and maintaining event equipment.

• Campus Representation: Represent Event Services professionally to event clients, campus partners, and community guests.

• Youth Protection, Food Safety, and Alcohol Compliance Support: Serve as an Authorized Adult when supporting events involving youth participants. Assist with food safety monitoring and alcohol service compliance when applicable to event operations.

Training Provided:

• Mandatory training on abuse prevention and reporting, information technology security, youth protection, and diversity/inclusion.

• Job-specific event setup, safety, and customer service training.

• Opportunities for professional development and team-building activities throughout the year.

Anticipated Hiring Schedule

• Applications accepted: Ongoing, year-round

Transferable Skill Development

OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their hires. In this position, students learn and build vital career-readiness skills in the primary areas below:

Communication, Critical Thinking, Teamwork, Professionalism

Qualifications:

Full Employment Eligibility Requirements can be found here:https://hr.oregonstate.edu/student-employment-manual/500-employment-eligibility-requirements

• Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study

• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment

• Must meet the applicable minimal enrollment standard

  • High School student: Regularly enrolled in a high school or participating in a home-schooling program

  • Undergraduate and post-baccalaureate student: 6 credit hours per term

  • Undergraduate international student: 12 credit hours per term*

  • Graduate student officially admitted to Graduate School: 5 credit hours per term

  • Graduate international student officially admitted to Graduate School: 9 credit hours per term*

*International students may be allowed to carry fewer hours than specified above and still be considered “full-time” by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by theOffice of International Services (OIS), and must be provided to the Student Employment Center.

Required Qualifications:

• Ability to lift and carry up to 50 lbs.

• Ability to be reliable, punctual, and professional.

• Ability to work independently and collaboratively.

• Demonstrate basic organizational and communication skills.

Additional Required Qualifications:

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions, and those in Youth Programs may have additional Criminal History Checks every two years.

Preferred Qualifications:

• Current full-time OSU-Cascades student or degree partnership student with OSU-Cascades and COCC, with a cumulative GPA of 2.50 or higher.

• Previous experience in event setup, customer service, or related fields.

• Proficiency in Microsoft Office Suite.

• Possess or willingness to obtain OLCC Alcohol Server Permit within 30 days of hire (employer-paid if applicable).

• Possess or willingness to obtain Oregon Food Handler’s Card within 30 days of hire (employer-paid if applicable).

• Possess or willingness to obtain Authorized Adult status from OSU’s Office of Youth Protection.

Working Conditions/Schedule:

• Part-time, variable shifts based on event schedules and staffing needs.
• Shifts will be assigned to students at least one week in advance based on their provided availability; there are no standard weekly hours or assigned schedules.
• Evening and weekend shifts may be required depending on event needs.
• Work involves physical tasks including lifting, moving, standing, and walking for extended periods.
• Work may be performed indoors or outdoors in various weather conditions.

Compensation:

• $17.50/hour, approximately 5 hours/week.
• T-shirt and nametag provided during training.
• Students submit a monthly timesheet for supervisor approval on the 15th of each month and are paid at the end of each month.

Training Provided:

• Mandatory training on abuse prevention and reporting, information technology security, youth protection, and diversity/inclusion.
• Job-specific event setup, safety, and customer service training.
• Opportunities for professional development and team-building activities throughout the year.

Anticipated Hiring Schedule:

• Applications Accepted: Ongoing, year-round

Salary Range:

Anticipated Start Date:

Anticipated End Date: