{"id":3033300,"url":"https://alion.io/job/osborn-administrative-project-assistant","title":"Administrative & Project Assistant","company":{"id":2625201,"name":"Osborn","domain":"osborn-eng.com","url":"https://alion.io/company/osborn-eng","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":55000,"max":70000,"currency":"USD","period":"year","gross":null,"usd_annual":70000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":true,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-06T00:00:00Z","employer_posted_date":"2026-10-06","last_verified_at":"2026-10-30T01:50:30Z","board_verified":true,"closed_at":null,"days_open":24,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":24},"description":"It's fun to work in a company where people truly BELIEVE in what they're doing!\nWe're committed to bringing passion and customer focus to the business.\nOsborn Engineering is a multidisciplinary consulting engineering and architectural firm dedicated to delivering exceptional solutions for our clients. As an employee-owned company, we take pride in our collaborative culture, commitment to quality, and investment in our people.\nWe are seeking a highly organized, detail-oriented Administrative & Project Assistant to support our Akron office. This role combines project administration responsibilities with general office support functions and will work closely with project managers, technical staff, and office leadership to help keep projects and office operations running smoothly.\nThe Administrative & Project Assistant serves as a key support resource providing project coordination assistance to engineering and design staff while also managing daily office administrative needs. This position will support all Akron employees, with dedicated project assistance provided to senior staff and project managers.\nThe ideal candidate enjoys working in a fast-paced environment, demonstrates exceptional attention to detail, and possesses strong organizational, communication, and Microsoft Office skills.\nPrimary Responsibilities\nProject Assistant Duties\nProvide administrative and project support to Akron-based project managers and technical staff.\nAssist with preparation, formatting, editing, and quality review of reports, specifications, proposals, presentations, and project deliverables.\nSupport the development and assembly of proposals, RFQs, and RFP responses.\nPrepare transmittals, correspondence, meeting materials, and project documentation.\nAssist with project setup, project plans, reports, and data entry within Deltek.\nCoordinate project document production, printing, binding, and distribution.\nMaintain project files and ensure documentation is organized, accurate, and up to date.\nSupport project managers with scheduling, meeting coordination, and follow-up items.\nPerform non-technical quality control reviews of project documents for consistency, formatting, and completeness.\nAdministrative Assistant Duties\nServe as the primary administrative support resource for the Akron office.\nWelcome and assist visitors, clients, and vendors.\nAnswer and direct incoming calls and inquiries.\nCoordinate office lunches, meetings, and employee events.\nAct as liaison with building management and vendors regarding office-related needs.\nAssist with ordering and maintaining office supplies.\nCoordinate conference room scheduling and meeting logistics.\nSupport onboarding activities and general office administration.\nAssist office leadership with special projects and miscellaneous administrative tasks as needed.\nJob Requirements/Qualifications\nHigh school diploma required; associate degree or additional administrative training preferred.\n3+ years of administrative, project assistant, or office support experience preferred.\nStrong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.\nExcellent attention to detail and organizational skills.\nStrong written and verbal communication abilities.\nAbility to effectively manage multiple priorities and deadlines.\nStrong customer service mindset and professional demeanor.\nExperience in a professional services, engineering, architecture, or construction environment is a plus.\nDeltek experience strongly preferred.\nOsborn is looking for a candidate who has the following characteristics:\nHighly organized and dependable.\nComfortable supporting multiple people and projects simultaneously.\nProactive, resourceful, and willing to take ownership of tasks.\nPositive team player with a strong service orientation.\nAble to work independently while maintaining accuracy and attention to detail.\nWhy Join Osborn?\nEmployee-owned company with a collaborative culture.\nOpportunity to support a wide variety of exciting engineering and design projects.\nStable, established organization with more than a century of service.\nCompetitive compensation and benefits package.\nProfessional development and growth opportunities.\nThis position is based full-time in Osborn's Akron office and is not eligible for remote or hybrid work arrangements.\nWe can offer you a challenging career with one of the Nation’s most respected and diverse Engineering Firms. Attractive profit sharing and stock ownership programs supplement our competitive salary and benefits package.\nAll job offers will be contingent on passing a background check. Drug testing may be required for certain clients. Osborn/OSPORTS will only be contacting qualified applicants.\nEEO\nNOTE TO RECRUITERS: Osborn Engineering does not currently accept unsolicited resumes through or from search firms or recruiters. If you wish to be considered in the future for our list of approved recruiters, please send an e-mail to . All resumes sent directly to management will not be considered.\nPosted salary ranges reflect market-based averages for the role. Final compensation will be determined based on each candidate’s experience, qualifications, and overall fit for the position.\nSalary Range: $55,000 - $70,000\nIf you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!","description_format":"text","description_chars":5392,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Growth opportunities","Hybrid work","Professional development"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-21T20:49:28Z"}],"visa":[],"liveness":{"score":35,"band":"fade","label":"Fading","p_open":1,"p_active":0.636,"p_room":0.55,"age_days":23,"expected_fill_days":22,"reasons":["conf:2","win:tail"],"computed_at":"2026-10-29T05:49:05Z"},"pay":{"stated_usd_annual":70000,"is_top_pay":true},"html_url":"https://alion.io/job/osborn-administrative-project-assistant","json_url":"https://alion.io/job/osborn-administrative-project-assistant.json","meta":{"generated_at":"2026-10-30T03:06:10Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4071,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-31T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2625201},"rest":"https://alion.io/mcp/rest/get_company?id=2625201"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fosborn-administrative-project-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fosborn-administrative-project-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fosborn-administrative-project-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/osborn-administrative-project-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fosborn-administrative-project-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3033300}},{"tool":"search_jobs","arguments":{"company":"osborn-eng.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3033300},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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