{"id":2441238,"url":"https://alion.io/job/osfjustice-grants-associate","title":"Grants Associate","company":{"id":1045997,"name":"OSFJustice","domain":"justiceinitiative.org","url":"https://alion.io/company/osfjustice","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Early Careers","role_family":"Early Careers","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Nairobi, Kenya","Amman, Jordan","Johannesburg, South Africa"],"countries":["KE","JO","ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Power BI","optional":false}],"status":"live","first_seen_at":"2026-10-13T12:09:17Z","employer_posted_date":"2026-10-13","last_verified_at":"2026-10-15T06:17:01Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Grants Associate. Nairobi. Posting Date: 10/13/2026. Deadline: 10/26/2026Role Title: Grants Associate\nContract Type: Fixed Term Contract through the end of May 2027\nWorkstyle Arrangement: Hybrid\nReporting To: Associate Director\nDepartment: Grants Management\nLocation: Amman, Johannesburg, Nairobi\nTeam Name: Grants Management\nOpportunity or Team description\nThe incumbent provides grants management full cycle administrative and operational support to ensure every stage of the grants management process meets rigorous global compliance standards and maximizes programmatic impact.\nRole Purpose\nThe Grants Associate, aligned to program portfolios, will be tasked with providing administrative support to programs teams on grant management activity.\nThe Grants Associate is expected to be an expert user of the grant management system and will be responsible for system updates, reviewing reports and data, supporting delivery of training and upskilling, obtaining Equivalency Determinations, working with internal staff to operationalize grants, and ensuring compliance with global policies and procedures. The incumbent will be supporting program teams, grantees, and Office of General Counsel (OGC) to help accelerate grants from ‘idea to out the door’ to maximise the impact for Grants Management and the program teams.\nKey responsibilities\nProviding advanced and complex administrative support for the complete grant lifecycle from application and approval through active monitoring to final closeout and/or other activities by performing operational work that helps achieve the program’s goals and plans.\nUpdating the system with relevant grants/grantee information.\nSupporting portfolio monitoring and analytics by utilizing tools such as Power BI to track performance metrics and provide data-driven insights.\nApplying complex grant management policies, specifically pre - approval, and enforcing global Grants Management policies, procedures, and compliance.\nReviewing data to assure that it is accurate and complete in accordance with appropriate protocols.\nManaging complex relationships with grantees, program teams, OGC, and Finance to ensure operational alignment.\nBuilding and maintaining training material for the grants management system based on updates and changes that get implemented.\nManaging relationship with grantees and others in the field.\nCollaborating in the construction, maintenance, assessment of grant making portfolio(s), and for portfolio strategy design.\nProviding support in obtaining and recording Equivalency Determinations.\nPartnering with Financial Planning & Analysis (FP&A) for tracking actual spending against targets and support budget monitoring, ensuring payment schedules align with budget vs actual grant spend-out and indicative sourcing caps.\nActing as a global system expert, building and maintaining training materials and facilitating knowledge-building sessions for multi-country stakeholders.\nMaintaining a clean documentation trail and high data integrity for all grant-making activities in accordance with global protocols.\nThe ideal candidate (essential criteria)\nEssential Education\nEducated to a degree level or equivalent.\nEssential Experience\nRelevant professional experience within a large and complex nonprofit, foundation or international grant-making organisation.\nPrior work experience working in Grants Management administration, processes, and systems.\nProven experience collaborating with multi-country stakeholders with strong cross-functional collaboration skills and ability to navigate complex organisational structures.\nAdvanced skills in Grant Management systems (GrantSmith) and proficient in data tools like Power BI or similar.\nKnowledge of FP&A processes, specifically tracking actual spending on cash-basis based on grant payment schedules. \nExtensive knowledge and experience of working with the complete grant lifecycle and ensure active monitoring on systems.\nAbility to facilitate and provide training to others on systems\nExperience with “guiding grantees in submitting applications and advising on compliance issues”.\nKnowledgeable of the field and partnerships, and in providing considerations that help inform grant selection processes.\nAbility to generate, capture and organize information and knowledge to deliver prescribed outcomes for area of responsibility.\nDesirable Experience\nDemonstrates commitment to Open Society’s core values of humility, commitment, collaboration, respect, inclusivity and integrity.\nWillingness to adjust working hours to include calls and discussions with colleagues and vendors located in various geographic regions.\nCommitment to Diversity and Inclusion by recognizing and responding positively to individual and group differences in the workplace and beyond. Building an inclusive workplace by respecting and seeking out diverse viewpoints and perspectives.\nLanguage\nFluency in English and knowledge of other languages is desirable.\nTravel\nTravel is required. Travel frequency depends on the role requirements.\nFunctional Competencies\nGrant lifecycle administration: Ability to coordinate administrative and operational activities across the full grant lifecycle, from application and approval to monitoring and closeout.\nSystems and data management: Strong proficiency in grants management systems, with the ability to maintain accurate records, review data quality, resolve discrepancies, and support effective system use.\nCompliance and due diligence: Ability to apply grants management policies and procedures, support Equivalency Determinations, and maintain complete documentation, escalating complex issues appropriately.\nFinancial monitoring and analytics: Ability to track grant payment schedules and actual expenditure against budgets, working with Finance and FP&A to identify discrepancies and support portfolio reporting.\nReporting and digital proficiency: Ability to use Microsoft 365, Power BI or similar tools to analyse grant data, monitor portfolio activity, and improve administrative processes.\nStakeholder coordination and communication: Ability to communicate requirements clearly and coordinate effectively with program teams, grantees, OGC, and Finance across countries and time zones.\nTraining and knowledge sharing: Ability to develop clear system guidance and training materials and facilitate practical learning sessions for stakeholders with varying levels of system knowledge.\nPlanning and organisation: Ability to manage competing priorities, track deadlines and dependencies, and deliver timely, accurate support across multiple grants and portfolios.\nPersonal Competencies\nExercises sound judgement, handles sensitive information confidentially, and demonstrates accountability for the quality of their work.\nWorks carefully and consistently, recognising errors or gaps that could affect grant processing, compliance, or reporting.\nInvestigates discrepancies, identifies practical solutions, and recognises when to seek guidance or escalate concerns.\nBuilds constructive working relationships, demonstrates a service-oriented approach, and works respectfully across functions and cultures.Anticipates administrative needs, follows through on commitments, and proactively identifies opportunities to improve processes.\nResponds constructively to changing priorities, policies, and systems, remaining open to feedback and new ways of working.Values diverse perspectives and adapts communication and support to different cultural and professional contexts.\nWhat we offer\nExceptional opportunities to learn, grow, and make an impact; from a generous annual professional development allowance for every employee to onsite training and learning conversations with visiting experts.\nExcellent benefits and perks to promote well-being and a healthy work-life balance, including:Generous time off and flexible work arrangements.\nStaff are required to work in an Open Society office 50% of working days per month.\nEmployer-paid health insurance for individuals and families (no employee contribution required).\nExceptional retirement savings plan (non-contributory for employees) and life insurance.\nProgressive paid parental leave, reproductive and family planning support, and much more.\n\nA commitment to nurturing a diverse and inclusive workplace, so you can bring your whole self to work and make a positive impact.\nWHO WE ARE\nOpen Society Foundations aim to establish vibrant and inclusive democracies where governments are accountable to their citizens. Our operating model organizes grantmaking around specific, time-limited projects, developed alongside support for established partners, enabling us to respond swiftly to emerging needs. We are committed to promoting human dignity, equality, and rights; reimagining democratic ideals and practice; and advancing equity in governance systems.\nGuided by our founder’s values and the belief in the art of the possible, we engage directly with global entities, individuals, and policymakers through grants, advocacy, impact investing, and strategic human rights litigation to drive positive change. At the heart of our mission is a deep commitment to rights, equity, and justice, inspiring every action we take.\nCompetitive rates of pay apply.\nOpen Society Foundations is committed to advancing diversity, equity and inclusion, and to building a diverse staff that reflects the movements, issues and communities that our mission serves. Candidates from all underrepresented backgrounds, identities and communities are encouraged to apply.\nWe are committed to providing reasonable accommodations to applicants and colleagues with disabilities.","description_format":"text","description_chars":9646,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Advanced (C1)","optional":true}]},"benefits":["Equity","Flexible schedule","Health insurance","Life insurance","Parental leave","Professional development","Retirement plans"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Legal Services","Nonprofits & Foundations"],"lifecycle":[{"event":"open","at":"2026-10-13T12:09:17Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":21,"reasons":["conf:18","win:early"],"computed_at":"2026-10-15T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/osfjustice-grants-associate","json_url":"https://alion.io/job/osfjustice-grants-associate.json","meta":{"generated_at":"2026-10-15T06:28:20Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":9700,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1045997},"rest":"https://alion.io/mcp/rest/get_company?id=1045997"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fosfjustice-grants-associate"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fosfjustice-grants-associate"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fosfjustice-grants-associate"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/osfjustice-grants-associate\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fosfjustice-grants-associate"}]}