{"id":2764568,"url":"https://alion.io/job/oshkosh-corporation-administrative-assistant","title":"Administrative Assistant","company":{"id":1840676,"name":"Oshkosh Corporation","domain":"oshkoshcorp.com","url":"https://alion.io/company/oshkoshcorp","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":82,"open_postings":67,"ghost_share":0,"stale_share":0.925,"repost_share":0,"time_to_fill_p50_days":19,"computed_at":"2026-11-02T06:13:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Houston, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":39000,"max_usd":72000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":2178},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Microsoft Excel","optional":true}],"status":"live","first_seen_at":"2026-10-16T00:00:00Z","employer_posted_date":"2026-10-16","last_verified_at":"2026-11-02T03:42:32Z","board_verified":true,"closed_at":null,"days_open":17,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":17},"description":"About Oshkosh AeroTech, an Oshkosh company\nOshkosh AeroTech is a leading provider of aviation ground support products, gate equipment and airport services to commercial airlines, airports, air-freight carriers, ground handling and military customers. Oshkosh AeroTech offers products that make a difference in people’s lives by supporting those in our communities who do some of the toughest work. They own many of the most trusted brands in the air transportation industry, including LEKTRO®, JetAire®, JetPower®, AmpTekÔ, Jetway®, and more.\nAt Oshkosh AeroTech, we're looking for a highly organized, dependable, and detail-oriented Administrative Assistant to join our Airport Services team.\nIn this role, you'll support daily office operations, assist with accounting and payroll-related activities, coordinate employee onboarding and airport badging, and help ensure administrative processes run smoothly. You'll work closely with site leadership and employees to maintain accurate records, support operational needs, and keep the office organized and efficient.\nIf you enjoy working with numbers, staying organized, supporting a team, and managing multiple priorities in a fast-paced environment, we'd love to hear from you!\nOUR BENEFITS\nJoining Oshkosh AeroTech means becoming a valued member of a dynamic team with a comprehensive benefits package, including medical, dental, vision coverage, 401K, and more!\nYOUR IMPACT\nAs an Administrative Assistant, you'll play an important role in supporting daily office operations, coordinating administrative activities, and assisting with accounting, payroll, and employee-related processes that help keep airport operations running efficiently.\nResponsibilities include, but are not limited to:\nSupport daily office operations and provide administrative assistance to the Site Manager and site leadership team.\nAssist with invoicing, billing, and financial documentation, including uploading, tracking, organizing, and maintaining accurate records.\nReview employee timecards, payroll information, and leave balances to identify discrepancies and support accurate timekeeping.\nAssist with employee onboarding and orientation, including coordinating new hire paperwork, required training, and airport security badging.\nRespond to general employee inquiries related to HR processes and escalate questions or concerns to the appropriate team when needed.\nCoordinate and maintain employee records, administrative documentation, and other operational information.\nAssist with work order coordination, recordkeeping, and reporting to support daily maintenance operations.\nPrepare, update, and maintain reports, spreadsheets, and other administrative documents using Microsoft Office applications.\nOrder and maintain office supplies, materials, and employee uniforms as needed.\nCommunicate and collaborate with employees, site leadership, vendors, and airport stakeholders to support daily operational needs.\nMaintain accurate and confidential records, including employee information, payroll documentation, and financial records.\nEnsure administrative activities comply with company policies, established procedures, and applicable requirements.\nFollow all company safety policies and complete required training.\nMaintain a clean, organized, and professional office environment.\nThese duties are not intended to be all-inclusive. Additional responsibilities may be assigned based on operational needs.\nMINIMUM QUALIFICATIONS\nHigh school diploma or GED.\nThree (3) years of experience in an office or administrative environment, including accounting support, payroll, bookkeeping, or related responsibilities.\nValid driver's license.\nProficiency in Microsoft Office applications, particularly Word and Excel.\nStrong organizational, planning, and multitasking skills with the ability to manage competing priorities and meet deadlines.\nExcellent verbal and written communication skills with the ability to interact professionally with employees, customers, and other stakeholders.\nStrong attention to detail and ability to maintain accurate records and documentation.\nAbility to obtain and maintain the required airport security clearance and badging.\nPREFERRED QUALIFICATIONS\nPrevious experience in an administrative or customer service role supporting a busy operational environment.\nExperience working in airport operations, aviation services, facilities maintenance, or a similar industry.\nExperience supporting accounting functions, including invoicing, billing, payroll review, and financial recordkeeping.\nAdvanced Microsoft Excel skills, including managing spreadsheets, organizing data, and preparing reports.\nFamiliarity with employee onboarding, HR administration, timekeeping systems, and airport badging procedures.\nExperience handling confidential employee, payroll, and financial information with discretion.\nStrong problem-solving and decision-making skills with the ability to address administrative and operational challenges.\nAbility to work independently and collaboratively while maintaining a high level of accuracy and professionalism.\nPHYSICAL DEMANDS\nWhile performing the duties of Administrative Assistant, the employee is regularly required to sit; stand; walk; use hands and fingers to handle or feel; reach with hands and arms. Work in a fast-paced environment. The employee must regularly lift and/or move up to 20 pounds. Specific vision abilities required by this job include close proximity vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Good hand/eye coordination is required.\nWORK ENVIRONMENT\nThe primary work environment is similar to an office environment. However, this position must have the ability to conduct business in outside weather conditions, near moving machinery parts; on an active Airport ramp; near vehicles and jet aircraft.\nPay Range:\n$42,100.00 - $64,500.00The above pay range reflects the minimum and maximum target pay for the position across all U.S. locations. Within this range, individual pay is determined by various factors, including the scope and responsibilities of the role, the candidate's experience, education and skills, as well as the equity of pay among team members in similar positions. Beyond offering a competitive total rewards package, we prioritize a people-first culture and offer various opportunities to support team member growth and success.\nOshkosh is committed to working with and offering reasonable accommodation to job applicants with disabilities. If you need assistance or an accommodation due to disability for any part of the employment process, please contact us .\nOshkosh Corporation is a merit-based Equal Opportunity Employer. Job opportunities are open for application to all qualified individuals and selection decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or other protected characteristic. To the extent that information is provided or collected regarding categories as provided by law it will in no way affect the decision regarding an employment application.\nOshkosh Corporation will not discharge or in any manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with Oshkosh Corporation's legal duty to furnish information.\nCertain positions with Oshkosh Corporation require access to controlled goods and technologies subject to the International Traffic in Arms Regulations or the Export Administration Regulations. Applicants for these positions may need to be \"U.S. Persons,\" as defined in these regulations. Generally, a \"U.S. Person\" is a U.S. citizen, lawful permanent resident, or an individual who has been admitted as a refugee or granted asylum.","description_format":"text","description_chars":8380,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["401k plan","Equity"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-17T03:31:50Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"Filed H-1B visas in the last two years","filings_12m":0,"filings_prev_12m":1,"green_card_filings_12m":0,"median_offered_wage_usd":null,"route":null,"cap_exempt":false,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":43,"band":"fade","label":"Fading","p_open":1,"p_active":0.576,"p_room":0.75,"age_days":17,"expected_fill_days":19,"reasons":["conf:2","stale_co","velocity","win:late","comp:brand"],"computed_at":"2026-11-02T06:13:15Z"},"pay":null,"html_url":"https://alion.io/job/oshkosh-corporation-administrative-assistant","json_url":"https://alion.io/job/oshkosh-corporation-administrative-assistant.json","meta":{"generated_at":"2026-11-02T07:26:14Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":10516,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-03T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1840676},"rest":"https://alion.io/mcp/rest/get_company?id=1840676"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Foshkosh-corporation-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Foshkosh-corporation-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Foshkosh-corporation-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/oshkosh-corporation-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Foshkosh-corporation-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2764568}},{"tool":"search_jobs","arguments":{"company":"oshkoshcorp.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2764568},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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