{"id":1638498,"url":"https://alion.io/job/osimaritime-office-coordinator-part-time","title":"Office Coordinator (Part Time)","company":{"id":3854092,"name":"OSI Maritime Systems","domain":"osimaritime.com","url":"https://alion.io/company/osimaritime","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":{"grade":"B","score":75,"open_postings":3,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-14T06:34:16Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"part_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Kiel, Germany"],"countries":["DE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":33000,"max_usd":58000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":11},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-03T01:00:00Z","employer_posted_date":"2026-10-01","last_verified_at":"2026-10-14T19:51:00Z","board_verified":true,"closed_at":null,"days_open":41,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":41},"description":"MISSIONThe Office Coordinator provides general facilities and administrative support, aiding in the efficient day-to-day operation of the team and the achievement of business goals. \nRESPONSIBILITIESReporting directly to the Office Manager (UK), you will be responsible for providing a high level of support in a busy business environment indicated below with equal priority:\nMeets and greets clients, customers and visitors.\nManages the Parking Lot agreements with the landlord.\nCompiles & submits for approval Monthly Concur Facilities/Shared Services Credit Card expenses for accounting within 1 week of receiving statements from accounting (approximately 28th day of each Month).\nSupports the invoice management for the German Entity according to the agreed process with Finance and Accounts Payable.\nOrder local courier services.\nAssists with new hire onboarding re: washroom locations, Vehicle data collection and providing Facilities tours, and other location specific tasks.\nManage all catering requests & follow-up with initiator so requests are in approved status prior to ordering / delivery / distribution / clean-up of requested catering.\nMaintains inventory levels and orders supplies (this includes office supplies, office equipment; and tracks this against Concur). Takes care of audio/video conference equipment in meeting rooms. Collaborates with local IT on related technical issues.\nAct as receptionist; responds to incoming calls on the general business number as needed.\nProvide administrative support and respond to general inquiries and requests for information.\nUnder the direction of the Office Manager, assists with office moves, layouts and desk setups for new hires, contacts building maintenance when required.\nAssist staff in minor office moves or shared resource relocations.\nAssume all responsibility in managing all Catering supplies.\nLead on all janitorial supplies ordering & verifying.\nOrdering staff Business Cards.\nCoordinate service delivery of Coffee, Teas, fruit, Milks (scope as agreed separately) & report any equipment failure issues in kitchens.\nMaintain & update new hires Name plates\nCoordinate the ordering and maintenance of contracts of employee mobile phones (where eligible)\nPrinter repairs, cartridge & toner replacements. Old Toners & containers recycling.\nGeneral office duties including whiteboards & tasked by your supervisor.\n\nQUALIFICATIONS\nEducation: Some post-secondary education in office services - Bürokaufmann/frau or similar\nNative proficiency in German, and a minimum of C1 proficiency in English\nExperience: 2-3 years minimum working in an office environment\nSkills: Strong attention to detail, Excellent interpersonal and telephone abilities; excellent written and verbal communication; Intermediate to advanced Word and Excel; detail oriented; excellent judgement, time management and follow through \nAbility to handle confidential and sensitive information\nHighly organized with the ability to multitask and meet deadlines\nRequired to deal with frequent interruptions and multiple deliverables\nStrong interpersonal skills and the ability to work with employees and visitors at all levels\nAbility to represent oneself in a professional manner in all dealings \nKnowledge of standard office equipment including telephone systems, photocopiers and fax machines\nMay require lifting of supplies and materials, moving of desks and other general office labor\nMust be eligible to hold security clearance","description_format":"text","description_chars":3466,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"German","level":"Advanced (C1)","optional":false},{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-01T21:41:57Z"}],"visa":[],"liveness":{"score":22,"band":"cold","label":"Long shot","p_open":1,"p_active":0.609,"p_room":0.36,"age_days":41,"expected_fill_days":23,"reasons":["conf:3","velocity","win:tail","crowd:junior"],"computed_at":"2026-10-14T06:34:16Z"},"pay":null,"html_url":"https://alion.io/job/osimaritime-office-coordinator-part-time","json_url":"https://alion.io/job/osimaritime-office-coordinator-part-time.json","meta":{"generated_at":"2026-10-14T21:32:31Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":28889,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3854092},"rest":"https://alion.io/mcp/rest/get_company?id=3854092"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fosimaritime-office-coordinator-part-time"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fosimaritime-office-coordinator-part-time"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fosimaritime-office-coordinator-part-time"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/osimaritime-office-coordinator-part-time\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fosimaritime-office-coordinator-part-time"}]}