{"id":3267870,"url":"https://alion.io/job/osttra-office-manager","title":"Office Manager","company":{"id":2187706,"name":"OSTTRA","domain":"osttra.com","url":"https://alion.io/company/osttra","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Tokyo, Japan"],"countries":["JP"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":19500,"max_usd":41000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2855},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-25T23:30:00Z","employer_posted_date":"2026-10-26","last_verified_at":"2026-10-27T19:26:03Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"About the Role:\nThe team: The OSTTRA Japan team is a dynamic, highly collaborative group that serves as the operational heartbeat of our regional presence. The purpose of this team is to ensure a functional, efficient, and welcoming environment for all members, seamlessly blending office management, business operations, and HR support to drive the local and global success of the business.\nResponsibilities and impact:\nHR & Employee Lifecycle Leadership: Act as the first point of contact for local HR queries, coordinating the entire employee lifecycle from onboarding to offboarding, and administering local benefit programs (DC Pension, CB RAP).\nGlobal Finance & Compliance Operations: Partner with Global Finance to manage the Japan entity’s domestic bank account administration, accounts payable, corporate taxes, and statutory document filings.\nWorkspace & Facilities Management: Serve as the primary contact for all office-related matters, working with Global Facilities and local vendors to optimize office logistics, moves, and daily workspace operations.\nBusiness Continuity & Event Execution: Drive regional engagement and readiness by planning social, DEI, and marketing events, while assisting senior management with emergency and business continuity planning.\nCorporate Governance Support: Manage critical local administrative duties, including the safekeeping of company seals, contract management, and arranging certified copies of registers.\nGlobal Exposure & Impact: Accelerate your career in a multinational environment by collaborating daily with regional and global HR, Finance, and Facilities teams to shape the operational success of the Japan office.\nWhat we’re looking for:\nFundamental requirement:\n3+ years of experience in office management, administrative, operational support, or Human Resources within a fast-paced corporate environment.\nNative or business-level fluency in both Japanese and English.\nSolid understanding of general office management procedures, basic HR functions, and finance processes.\nProficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.\nDeep understanding of Japanese business culture and etiquette.\nExcellent organizational and time management skills, with a high degree of accuracy when handling multiple projects.\nProactive and capable of working independently to problem-solve and adapt to changing priorities.\nHigh level of professionalism and absolute discretion when handling confidential information.\nAdditional preferred requirements:\nBachelor's degree or relevant certifications in office administration, human resources, or business management.\nPrevious experience working in a global or multinational company.\nA flexible, resourceful, \"can-do\" attitude with a willingness to take on varied tasks to support the wider team's success.\nThe location: Tokyo, Japan\nOur Benefits: \nGlobal vision, local impact \nAt OSTTRA, our benefits philosophy offers a market-competitive package that reflects our position as an industry leader. We want to ensure you feel valued, secure, and empowered wherever you are in the world. Our approach is built on three core pillars: \nGlobal foundations: We provide a baseline of excellence across all our offices, focusing on comprehensive Health & Wellness, Financial Security, and Work-Life Balance. No matter your location, you are part of a culture that prioritizes your holistic well-being. \nLocally tailored: We benchmark in each market to ensure our packages are genuinely competitive where you live and work. \nFlexibility and growth: We empower you to work in a way that suits your life. This includes a hybrid working model, generous leave policies, and a commitment to your continuous professional development.\nThe Trust employee ownership plan :\nEvery employee at OSTTRA is an owner, and a member of The Trust, our employee ownership programme. Our distinct culture encourages colleagues to think and act like owners and raise the bar constantly. This plan reflects our belief that when we work together to build a stronger, more valuable organisation, then all colleagues should benefit from the value we create.\nAbout OSTTRA: \nWe build and operate the infrastructure that the world’s post-trade financial system runs on. Launched in 2021, we have unified more than 20 years of heritage and expertise from four industry leaders into a single, integrated business. Today, we operate a trusted network that connects thousands of market participants to streamline end-to-end workflows, from trade capture through portfolio optimization. We translate industry change into a workable process, engineering an open, intelligent ecosystem that removes friction and reduces risk for the global markets.\nOur distinct ownership culture is underpinned by four behaviours: boldness, curiosity, accountability, and collaboration. In 2025 we were acquired by KKR, one of the world’s most successful private equity firms, and are on a journey of growth and impact. Joining our team now is a unique opportunity - you will help to shape the next generation of post-trade, transform shared infrastructure into shared benefit, and accelerate your own career. Learn more at www.osttra.com.\nEqual opportunity employer statement at OSTTRA: \nWe are committed to fostering a connected and engaged workplace where all colleagues have access to opportunities based on their skills, experience, and contributions. Our hiring practices emphasise fairness, transparency, and merit, ensuring that we attract and retain the best talent. By valuing different perspectives and promoting a culture of respect and collaboration, we drive and operate the infrastructure that the world’s post-trade financial system runs on.","description_format":"text","description_chars":5731,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[{"language":"Japanese","level":"All levels","optional":false}]},"benefits":["Equity","Hybrid work","Professional development"],"hiring_locations":[{"name":"Japan","iso":"JP","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Financial Software & Embedded Finance","Financial Data & Market Intelligence"],"lifecycle":[{"event":"open","at":"2026-10-26T10:20:33Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":1,"expected_fill_days":46,"reasons":["conf:0","velocity","win:early"],"computed_at":"2026-10-27T05:46:45Z"},"pay":null,"html_url":"https://alion.io/job/osttra-office-manager","json_url":"https://alion.io/job/osttra-office-manager.json","meta":{"generated_at":"2026-10-27T22:17:04Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":13903,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-28T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2187706},"rest":"https://alion.io/mcp/rest/get_company?id=2187706"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fosttra-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fosttra-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fosttra-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/osttra-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fosttra-office-manager"}]}