{"id":3571472,"url":"https://alion.io/job/otis-administrator-coordinator-sellafield-maternity-cover","title":"Administrator & Coordinator - Sellafield (Maternity Cover)","company":{"id":6291,"name":"Otis","domain":"otis.com","url":"https://alion.io/company/otis-elevator-co","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Liverpool, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":30000,"max_usd":48000,"period":"year","method":"role_country_seniority_unknown","sample_n":504},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Outlook","optional":false},{"name":"Microsoft Office","optional":true}],"status":"live","first_seen_at":"2026-10-28T00:00:00Z","employer_posted_date":"2026-10-28","last_verified_at":"2026-11-01T11:08:36Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Date Posted:\n2026-10-28Country:\nUnited KingdomLocation:\nOtis Liverpool, Unit 1E & H, Wavertree Technology Park, Wavertree Boulevard South Liverpool, L7 9PF, UK.Administrator & Coordinator - Sellafield (Maternity Cover) Location: Otis Cumbria office.\nRole Overview\nBased at our Cumbria office, the Administrator & Coordinator plays a vital role in supporting a high-profile contract at one of the UK's most specialised and highly regulated facilities. Working closely with engineers, contract managers and client stakeholders, you will help coordinate maintenance and repair activities that support critical national infrastructure.\nReporting to the Sellafield Site Manager, you will be responsible for coordinating day-to-day service activities, maintaining accurate contract records, and supporting the successful delivery of maintenance and repair services. This is an opportunity to become a key member of a collaborative team, working within a unique operational environment while developing valuable skills and experience across a major customer contract.\nYou will support billing and contract administration activities, maintain key records and documentation, and work closely with multiple stakeholders to ensure maintenance services are delivered safely, efficiently, and in line with contractual requirements. The role requires regular use of business systems including CRM, Microsoft Excel, Word, Outlook, PDF software, and the contract-specific facilities management platform, Arcibus.\nKey Responsibilities\nCoordinate and schedule planned maintenance activities across the Sellafield contract.\nLiaise with engineers, supervisors, contract managers, and client stakeholders to ensure activities are effectively planned and communicated.\nMaintain accurate maintenance, service, and contract records using CRM and Arcibus systems.\nPrepare, validate, and submit maintenance billing applications and supporting documentation.\nMonitor contract data, performance information, and maintenance schedules using Excel and reporting tools.\nManage correspondence and documentation through Outlook, Word, PDF software, and client portals.\nSupport month-end reporting, invoicing, and contract administration activities.\nEnsure all records and documentation comply with customer, contractual, and regulatory requirements.\nAssist with audit preparation and document control activities within the regulated Sellafield environment.\nSupport the coordination of customer reporting, document submissions, and contract compliance requirements.\nProvide general administrative support to the contract delivery team.\nOn a Typical Day You Will\nCoordinate planned maintenance and reactive repair activities to ensure work is scheduled and delivered efficiently.\nLiaise with engineers, supervisors, and customer representatives to arrange access, communicate work schedules, updates, and contract requirements.\nMaintain accurate records and documentation using CRM systems and contract management software.\nPrepare maintenance billing submissions and upload supporting documentation in accordance with contractual requirements.\nMonitor maintenance activities and update contract records through Arcibus and other business systems.\nRaise purchase orders and source parts and materials required to support maintenance and repair activities.\nTrack and expedite parts deliveries, ensuring engineers have the materials required to complete work on time.\nOrganise and maintain electronic records, reports, certificates, and other contract documentation.\nSupport contract performance reporting through the preparation and management of data using Microsoft Excel and other reporting tools.\nManage customer and internal correspondence through Outlook and other communication platforms.\nWork collaboratively with operational teams to resolve administrative queries and support service delivery.\nIdentify opportunities to improve administrative processes and contribute to the efficient operation of the contract.\nWhat We Are Looking For\nPrevious experience in an administrative, coordination, scheduling, or customer support role is desirable.\nStrong organisational skills with the ability to manage multiple tasks and priorities.\nExcellent communication skills and the ability to build positive relationships with internal and external stakeholders.\nHigh attention to detail and accuracy when maintaining records and preparing documentation.\nProficiency in Microsoft Office applications, particularly Excel, Outlook, and Word.\nA proactive and customer-focused approach to problem solving and service delivery.\nExperience using CRM, contract management, or facilities management systems would be advantageous; however, full training will be provided on contract-specific systems and processes, including CRM and Arcibus.\nWhy Join Us?\nThis role offers the opportunity to support a critical national infrastructure contract and become part of a team delivering services within one of the UK's most specialised operational environments.\nYour work will directly contribute to the successful delivery of maintenance and repair services, helping to ensure important facilities remain operational, safe, and compliant. You'll join a supportive team, gain exposure to a unique and highly regulated environment, and play a key role in delivering exceptional service to our customer.\nNo prior experience of Arcibus or specialist maintenance systems is required. Full training and ongoing support will be provided, giving you the opportunity to develop specialist knowledge and build a rewarding career within a world-leading engineering and service organisation.\nIf you live in a city, chances are we will give you a lift or play a role in keeping you moving every day.\nOtis is the world’s leading elevator and escalator manufacturing, installation, and service company. We move 2.4 billion people every day and maintain approximately 2.4 million customer units worldwide, the industry's largest Service portfolio.\nYou may recognize our products in some of the world’s most famous landmarks including the Eiffel Tower, Empire State Building, Burj Khalifa and the Petronas Twin Towers! We are 72,000 people strong, including engineers, digital technology experts, sales, and functional specialists, as well as factory and field technicians, all committed to meeting the diverse needs of our customers and passengers in more than 200 countries and territories worldwide. We are proud to be a diverse, global team with a proven legacy of innovation that continues to be the bedrock of a fast-moving, high-performance company.\nWhen you join Otis, you become part of an innovative global industry leader with a resilient business model. You’ll belong to a diverse, trusted, and caring community where your contributions, and the skills and capabilities you’ll gain working alongside the best and brightest, keep us connected and on the cutting edge.\nWe provide opportunities, training, and resources, that build leadership and capabilities in Sales, Field, Engineering and Major Projects and our Employee Scholar Program is a notable point of pride, through which Otis sponsors colleagues to pursue degrees or certification programs.\nToday, our focus more than ever is on people. As a global, people-powered company, we put people - passengers, customers, and colleagues - at the center of everything we do. We are guided by our values that we call our Three Absolutes - prioritizing Safety, Ethics, Quality in all that we do. If you would like to learn more about environmental, social and governance (ESG) at Otis click here.\nBecome a part of the Otis team and help us #Buildwhatsnext!\nOtis is An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other protected class according to applicable law. To request an accommodation in completing an employment application due to a special need or a disability, please contact us at .\nPrivacy Policy and Terms:\nClick on this link to read the Policy and Terms","description_format":"text","description_chars":8164,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Industrial Machinery","Maintenance, Repair & Operations (MRO)"],"lifecycle":[{"event":"open","at":"2026-10-31T17:21:45Z"}],"visa":[{"country":"GB","licensed_sponsor":true,"evidence":"Licensed UK visa sponsor (Senior or Specialist Worker, Skilled Worker)","filings_12m":null,"filings_prev_12m":null,"green_card_filings_12m":null,"median_offered_wage_usd":null,"route":"Global Business Mobility: Senior or Specialist Worker; Skilled Worker","cap_exempt":false,"checked_at":"2026-10-31T06:23:40+00:00","sources":["UK Home Office: register of licensed sponsors (workers)"],"filings_for_role_12m":0}],"liveness":{"score":89,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.891,"p_room":1,"age_days":4,"expected_fill_days":20,"reasons":["conf:1","velocity","win:early","comp:brand"],"computed_at":"2026-11-01T06:10:25Z"},"pay":null,"html_url":"https://alion.io/job/otis-administrator-coordinator-sellafield-maternity-cover","json_url":"https://alion.io/job/otis-administrator-coordinator-sellafield-maternity-cover.json","meta":{"generated_at":"2026-11-01T12:37:31Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":19429,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-02T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":6291},"rest":"https://alion.io/mcp/rest/get_company?id=6291"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fotis-administrator-coordinator-sellafield-maternity-cover"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fotis-administrator-coordinator-sellafield-maternity-cover"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fotis-administrator-coordinator-sellafield-maternity-cover"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/otis-administrator-coordinator-sellafield-maternity-cover\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fotis-administrator-coordinator-sellafield-maternity-cover"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3571472}},{"tool":"search_jobs","arguments":{"company":"otis.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3571472},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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