Accounting Manager

Position Summary

The Accounting Manager is responsible for supporting the stand-up of Otsuka Clinical Nutrition America (OCNA), building and performing the day-to-day accounting, payment, and reporting activities required in a developing control environment. The role will initially be focused on the review and approval of payments, vendor and documentation setup, and research supporting decisions on accounting policy, systems, and process design. It is expected to evolve into a more traditional general ledger accounting role as OCNA scales. Serves as the primary point of contact for and provides oversight of a third-party finance as a service (FaaS) provider, reviewing its work for accuracy and completeness. Operates with minimal supervision, takes on new and loosely defined projects with limited direction, and contributes substantially to the accuracy, timeliness, and integrity of the general ledger, financial statements, and reports.

This position sits within the shared corporate back-office accounting team that supports both Otsuka ICU Medical (OIM) and OCNA. The incumbent reports to the Controller within that shared organization and operates under common accounting policies, systems, and close calendars, while serving as the dedicated accounting resource for OCNA. The role is expected to balance the priorities of both entities, apply consistent standards across them, and support intercompany and shared-service activity between OIM and OCNA.

Essential Duties & Responsibilities

• Support Controller and OCNA senior leadership with start-up projects and workflow process improvements
• Serve as the day-to-day liaison for the third-party finance as a service (FaaS) provider; review its transaction coding, reconciliations, and reporting deliverables for accuracy, completeness, and timeliness
• Review, approve, and document payments and disbursements in accordance with Company policy and delegation of authority
• Perform research on accounting, tax, systems, and process questions, and present clear written findings and recommendations
• Assist with SAP implementation efforts, including system configuration input, master data setup, testing, and cutover support
• Apply the shared corporate accounting policies, systems, and close calendars consistently across OIM and OCNA
• Support intercompany transactions, cost allocations, and shared-service charges between OIM and OCNA
• Ensure an accurate and timely monthly, quarterly and year-end close, assuming increasing ownership of general ledger activities - journal entries, accruals, and account reconciliations - as OCNA matures
• Assist in the daily operational requirements
• Ensure that compliance activities are performed in a timely and accurate manner
• Collaborate with business and finance managers to support overall company goals
• Monitor and analyze accounting processes and third-party service provider performance to develop more efficient procedures
• Respond to inquiries from the Controller, OCNA senior leadership, and other managers
• Assist in the development and implementation of new procedures and systems
• Perform and review monthly journal entries, account and vendor reconciliations
• Coordinate with the third-party payroll provider and review payroll processing for accuracy
• Oversee and review invoice processing, coding and payment of corporate liabilities
• Prioritize and complete competing assignments with minimal supervision in an ambiguous and rapidly changing environment
• Ad hoc reporting
• Perform ad hoc projects such as quantifying and estimating costs for specific areas of OCNA to support financial projections and forecasts
• Work on special assignments as they arise

Knowledge, Skills & Qualifications

• Strong knowledge of GAAP and/or IFRS
• Advanced proficiency in Excel; proficient in Word and Outlook
• Strong interpersonal skills, including the ability to direct and hold accountable third-party service providers
• Self-directed and comfortable with ambiguity; able to build and document processes where none currently exist
• Sound judgment in applying policy to payment approvals and in escalating exceptions
• Strong verbal and written communication skills
• Excellent problem solving and decision-making skills
• Able to multitask, work under pressure in a fast-paced environment, and meet deadlines
• High level of attention to detail
• Strong organizational skills

Education and Experience

• Bachelor’s degree in Accounting, Finance, or equivalent
• Minimum 5 years of progressive accounting experience, including general ledger ownership
• Experience with manufacturing cost accounting, including standard costing, inventory valuation, and variance analysis, is a strong plus.
• Experience managing outsourced finance as a service (FaaS) or third-party accounting service providers preferred
• Experience supporting a new business, entity, or site start-up strongly preferred
• Certified Public Accounting (CPA) a strong plus
• Public accounting experience a plus
• Experience with ERP and cloud accounting systems a strong plus, SAP preferred
• Prior experience with an SAP implementation or ERP conversion strongly preferred
• Experience with payroll processing and systems a strong plus, ADP preferred

Minimum Qualifications

• Must be at least 18 years of age

Travel Requirements

• Typically requires travel less than 5% of the time

Physical Requirements and Work Environment

• While performing the duties of this job, the employee is regularly required to talk or hear. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.
• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.