{"id":2401227,"url":"https://alion.io/job/ottimate-it-lead-in-office","title":"IT Lead (In-Office)","company":{"id":6614,"name":"Ottimate","domain":"ottimate.com","url":"https://alion.io/company/ottimate","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"A","score":92,"open_postings":3,"ghost_share":0,"stale_share":0.333,"repost_share":0,"time_to_fill_p50_days":35,"computed_at":"2026-10-14T06:34:16Z"}},"role":"Finance","role_family":"Finance","seniority":"lead","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Tampa, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":100000,"max":110000,"currency":"USD","period":"year","gross":null,"usd_annual":110000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Sheets","optional":false},{"name":"Google Workspace","optional":false},{"name":"HIPAA","optional":false},{"name":"Least Privilege","optional":false},{"name":"Linux","optional":false},{"name":"Okta","optional":false},{"name":"PCI DSS","optional":false},{"name":"Slack","optional":false},{"name":"SOC 2","optional":false},{"name":"VPN","optional":false},{"name":"Windows","optional":false},{"name":"AWS","optional":true},{"name":"Bash","optional":true},{"name":"Jira","optional":true},{"name":"Python","optional":true}],"status":"live","first_seen_at":"2026-10-12T23:33:49Z","employer_posted_date":"2026-10-12","last_verified_at":"2026-10-15T00:24:51Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"About Ottimate\nOttimate is an AI-powered AP [Accounts Payable] automation platform that empowers finance teams to reduce costs, prevent overpayments, detect fraud, and enforce policy compliance across the entire invoice-to-payment lifecycle.\nAbout the Role\nWe’re looking for an IT Lead to join Ottimate and help us scale our internal systems as we grow. This is an in-person position in our Tampa, Florida office. In this role you’ll own IT end-to-end, leading a small team focused on keeping our people productive, our systems secure, and our day-to-day operations running smoothly. You’ll administer the tools our team relies on, manage our laptop fleet, support our audits, and build the processes that let us scale. You’ll partner closely with engineering, security, people operations, and finance, and you’ll have a direct line to leadership to make recommendations that shape how we work.\nResponsibilities:\nGoogle Workspace Administration - Administer Google Workspace, including user accounts, groups, shared drives, calendar resources, and security settings.\nIdentity & Access Management - Manage identity and access across our SaaS stack: SSO, MFA, provisioning, and access reviews - in partnership with our security team.\nSaaS Application Administratio n - Administer our SaaS applications. Configure access, track licenses and seats, monitor usage, and surface opportunities to consolidate tools or reduce spend.\nAsset Management - Own our laptop inventory end-to-end: procurement, shipping to and from remote employees, configuration, repair coordination, and lifecycle tracking.\nAudit Support - Coordinate and support our internal and external audits - including SOC 2, HIPAA, and PCI DSS - by gathering evidence, maintaining documentation, and partnering directly with auditors.\nProcess Development - Design and document scalable processes for handling incoming IT requests, including intake, triage, escalation, and resolution. Then execute against them consistently.\n Organization & Documentation - Bring order to our internal systems and records. Maintain accurate, well-structured documentation and trackers (spreadsheets, runbooks, asset registries) that the rest of the team can rely on.\nIT Strategy & Budget - Own the IT roadmap and budget, including vendor selection and renewals, and make recommendations to leadership on tools, processes, and security improvements as we scale.\nEmployee Support - Provide responsive, friendly support to employees across time zones, and serve as the escalation point for issues the team cannot resolve.\nEmployee Onboarding & Offboarding - Set up and manage seamless onboarding and offboarding of employees, ensuring proper provisioning and deprovisioning of access and equipment.\nEndpoint Management - Administer Mac, Windows, and Linux laptops and workstations. Deploy and manage antivirus software; when a device is compromised, lead the recovery process to ensure it is safe for use.\nNetwork Security & VPN - Configure and maintain VPN access to keep the network and remote connections secure.\n Device Management (MDM) - Administer a mobile device management platform (e.g., ActZero, Jamf, Kandji, or Intune) to enforce policies, manage configurations, and maintain visibility across the device fleet.\nTeam Leadership - Hire, mentor, and manage IT Specialists. Set priorities, delegate day-to-day requests, and ensure consistent, high-quality support across time zones.\nRequirements\n5+ years of experience in IT support or systems administration, including 2+ years owning IT for a growing company or leading other IT staff.\nHands-on experience administering Google Workspace.\nFamiliarity with identity providers (e.g., Okta, JumpCloud, Google as IdP) and configuring SSO and MFA.\nExperience administering common SaaS tools (e.g., Slack, Zoom, Atlassian) and managing licenses and access.\nExceptional organizational skills and strong spreadsheet chops (advanced Google Sheets and/or Excel). You take pride in bringing structure to messy environments.\nExcellent written communication. You can support a fully remote team clearly and patiently over chat, email, and tickets.\nA proactive, solutions-oriented mindset. You spot problems before they escalate and propose fixes rather than waiting for direction.\nA security-first mindset and good judgment around confidentiality and least-privilege access.\nExperience administering Mac, Windows, and Linux endpoints, including deploying antivirus software and recovering compromised devices.\nFamiliarity with configuring and supporting VPN access for a remote workforce.\nExperience mentoring or managing IT staff, with the judgment to prioritize competing requests and set clear service expectations.\nNice to haves:\nExperience supporting SOC 2, HIPAA, or PCI DSS audits.\nExperience with mobile device management (ActZero, Jamf, Kandji, Intune, or similar).\nFamiliarity with AWS infrastructure management.\nFamiliarity with ticketing systems (Jira Service Management, Zendesk, Freshservice, or similar).\nBasic scripting experience (Python, Bash, or Google Apps Script) for automating repetitive tasks\nBenefits\nWe care deeply about making Ottimate an incredible place to work and invest a significant amount of time and energy into creating and maintaining a company culture that provides our team with a generous level of support whilst inspiring them to do their best work.\nThe specific benefits/perks we offer are continually evolving, but currently include:\nCompensation: $100,000-110,000 USD /year.\nCompetitive salary based on skills & experience.\nMedical, Dental, Vision and other Company-Subsidized Benefits for you and your family.\nEmployer sponsored 401(k) with company match.\nPaid Time Off (and the encouragement to use it).\nPromote from within philosophy.\nBeyond the tangible benefits though:\nYou will be part of a growing team, at a pinnacle moment of scale for the business, and experience the excitement of working in a startup where each action makes a huge difference.\nYou will have the agency to solve difficult problems creatively, the freedom to explore work that inspires you, and infrastructure to ensure you're constantly challenged and developing.\nYou will work with sharp, passionate teammates solving some of the most unique challenges and positioning our product as a premier finance automation solution. \nOur commitment to empowering a diverse and inclusive workforce, celebrating differences, and creating a safe space for our employees to bring their whole selves to work is second to note.\nWe are transforming entire industries using innovative technology including Artificial Intelligence, Payment Tech, and Neural Networks.\nOur leaders lead with a people-first approach; inspiring excellence, nurturing ideas, and finding creative ways to eliminate obstacles for cultivating growth.\nWe truly love what we do and who we do it with - and we think you will too!\nOttimate is an equal opportunity employer that is committed to diversity and inclusion. We do not discriminate based on race, color, national origin, religion, gender, gender expression, sexual orientation, age, veteran status, disability status, or marital status. If you are excited about the role but do not meet 100% of the qualifications listed above, we encourage you to apply. 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