{"id":1220973,"url":"https://alion.io/job/outforce-administrative-assistant-bookkeeper","title":"Administrative Assistant / Bookkeeper","company":{"id":3775715,"name":"OutForce","domain":"outforce.com.ph","url":"https://alion.io/company/outforce","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Zoho Recruit","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Pasig, Philippines"],"countries":["PH"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":10500,"max_usd":18000,"period":"year","method":"role_country_seniority_unknown","sample_n":51},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Power BI","optional":false},{"name":"Xero","optional":false}],"status":"live","first_seen_at":"2026-09-03T00:00:00Z","employer_posted_date":"2026-09-03","last_verified_at":"2026-09-26T16:56:35Z","board_verified":true,"closed_at":null,"days_open":24,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":24},"description":"Core Purpose of the Role This is a dual-function role, combining front-of-house order administration with bookkeeping support. Between 11:00am and 2:00pm each day, the role is responsible for processing customer orders and related administration. For the remainder of the working day, the role provides bookkeeping support across accounts receivable, accounts payable, payroll entry, bank reconciliation and business reporting. As Golden State Distribution increasingly uses AI and automation to complete routine tasks, this role is also responsible for checking and verifying that AI-assisted and automated work (e.g. Power BI reporting data) is accurate and complete before it is relied upon.Key\nResponsibilities Administration (11:00am - 2:00pm daily)\nSubmit orders in Easy Vend from customers via email and phone\nEnsure regular customers are ordering by phone or email\nSend orders to the Brownes Depot for picking\nRespond to customer questions and refer complaints to manager\nMaintain the Easy Vend database\nEnsure drivers' deliveries are checked off on sign-on-glass\nEnsure strong customer service at all customer contact points\nRecord issues and communicate with drivers or management Bookkeeping (all other hours)\nAccounts receivable - process and issue approximately 2 to 3 customer invoices per week\nAccounts payable - enter approximately 3 to 4 supplier bills per week\nPayroll - enter payroll for approximately 18 staff from the pre-generated Excel totals, ready for management review\nBank transactions and reconciliations - categorise, code and post bank transactions fortnightly, and complete a full bank reconciliation monthly\nBusiness reporting - update raw data weekly and check the outputs so the Power BI report remains accurate, correcting or flagging any discrepancies\nMaintain certificate files and personnel files in Microsoft Cloud\nBasic bookkeeping and record-keeping as required\nOther administrative or bookkeeping tasks as directed Key Relationships\nDirectors / Management - reporting, payroll review, escalation of issues\nCustomers - order processing, enquiries and customer service\nDrivers - delivery confirmation and issue resolution\nBrownes Depot - order picking\nExternal accountant / bookkeeper - handover of accounts and reporting information Required Skills & Competencies\nStrong English written and verbal skills\nAttention to detail and high accuracy, particularly with financial and payroll data\nWell organised and able to meet weekly, fortnightly and monthly deadlines\nCompetent with bookkeeping/accounting software (e.g. Xero or MYOB) and Microsoft Excel\nComfortable checking and verifying AI-generated or automated outputs (e.g. Power BI data) for accuracy before sign-off\nAble to work without direct supervision and manage competing priorities across two functions\nGood communicator\nDiscretion and confidentiality with sensitive financial and employee information Experience &\nQualifications\nDiploma or Certificate IV in Business Administration, Bookkeeping or Accounting, or relevant equivalent experience\nExperience processing accounts receivable, accounts payable and/or payroll\nExperience with bank reconciliations\nPrior customer service or order administration experience an advantage Performance Measures / KPIs\nCustomer orders processed accurately within the 11:00am-2:00pm window each day\nInvoices and bills processed within agreed weekly timeframes\nPayroll entered accurately and ready for review ahead of each pay run\nBank transactions coded fortnightly and reconciliation completed by the monthly deadline\n• Power BI reporting data verified and updated weekly with no unresolved discrepancies Working Conditions / Environment Office-based role, 40 hours per week. Order administration duties are fixed between 11:00am and 2:00pm each working day; bookkeeping duties are completed during the remaining hours.","description_format":"text","description_chars":3856,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-09-25T11:59:46Z"}],"liveness":{"score":32,"band":"fade","label":"Fading","p_open":1,"p_active":0.577,"p_room":0.55,"age_days":23,"expected_fill_days":21,"reasons":["conf:1","win:tail"],"computed_at":"2026-09-26T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/outforce-administrative-assistant-bookkeeper","json_url":"https://alion.io/job/outforce-administrative-assistant-bookkeeper.json","meta":{"generated_at":"2026-09-27T03:24:56Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":3217,"day_limit":5000,"remaining_today":1783,"minute_limit":60,"resets_at":"2026-09-28T00:00:00Z"}}}