{"id":3668044,"url":"https://alion.io/job/outsource-access-executive-assistant-specializing-in-finance-remote","title":"Executive Assistant Specializing in Finance (Remote)","company":{"id":3775716,"name":"Outsource Access","domain":"outsourceaccesscareers.com","url":"https://alion.io/company/outsourceaccesscareers","size_band":null,"is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Zoho Recruit","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"inferred_payroll_markers","remote_working_hours":{"label":"EST","utc_offset_min":-5,"utc_offset_max":-5},"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":["US","CA"],"hiring_countries_total":2,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"ChatGPT","optional":false},{"name":"Dropbox","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"QuickBooks","optional":false}],"status":"closed","first_seen_at":"2026-11-03T07:45:33Z","employer_posted_date":"2026-11-03","last_verified_at":"2026-11-06T05:07:53Z","board_verified":false,"closed_at":"2026-11-06T05:07:53Z","days_open":2,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":2},"description":"This is a remote position.\nWhat We Do\nAt Outsource Access,we help growing commercial construction leaders streamline operations and reclaim executive time.We don’t just process paperwork and balance books-we make sure executive communications run smoothly,financial workflows stay airtight,and high-stakes proposals are executed with total precision.\nHow You’ll Make a Difference\nBringing Order to Communications: Reclaim control over a complex,high-volume multi-account inbox,clearing backlogs and implementing a rapid-find organizational system so leadership never misses an urgent priority.\n\nProtecting the Bottom Line: Modernize and professionalize company invoicing through QuickBooks,auditing projects against outstanding orders and eliminating revenue leaks before they happen.\n\nWinning High-Stakes Contracts: Spearhead the end-to-end administrative execution of 40+ page government and county RFP bids,tracking procurement deadlines and ensuring 100% compliance on every submission.\n\nBuilding Scalable Systems: Partner directly with leadership and platform consultants to create standard operating procedures,documentation,and operational infrastructure that power long-term company growth.\n\nRequirements\nIs This You?\nA Strategic, Assertive Thinker: You are confident,forward-thinking,and ready to speak up when you spot a better,more efficient way to get things done.\n\nMeticulous Under Pressure: You possess eagle-eyed attention to detail,capable of dissecting complex legal documents and government contracts without letting a single requirement slip.\n\nAutonomous & Accountable: You operate with ownership and discipline,keeping the administrative machine running seamlessly while leadership is out on job sites or in executive meetings.\n\nTech-Savvy: You bring intermediate to advanced mastery of QuickBooks,sharp Microsoft Office skills (Excel,Word,Outlook),Dropbox organization expertise,and comfort using AI tools like ChatGPT or Gemini to accelerate your workflow.\n\nYour Home Office: You have a dedicated,quiet remote workspace with a reliable PC/laptop setup and a stable high-speed internet connection capable of supporting full-time EST business hours.\n\nBenefits\nWhy You’ll Love Being Part of the OAmazing Team\nYou’re not just taking a job - you’re stepping into a role where your growth, security, and peace of mind actually matter. 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