{"id":4213164,"url":"https://alion.io/job/outsource-access-hr-administrative-assistant","title":"HR & Administrative Assistant","company":{"id":3775716,"name":"Outsource Access","domain":"outsourceaccesscareers.com","url":"https://alion.io/company/outsourceaccesscareers","size_band":"201-500","is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Zoho Recruit","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"inferred_company_offices","remote_working_hours":null,"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":["US"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Drive","optional":false},{"name":"Gmail","optional":true},{"name":"Google Workspace","optional":true},{"name":"Slack","optional":true}],"status":"live","first_seen_at":"2026-11-13T01:45:51Z","employer_posted_date":"2026-11-13","last_verified_at":"2026-11-13T01:45:51Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"This is a remote position.\nWhat We Do\nAt Outsource Access, we help fast-growing industrial and manufacturing leaders maintain seamless operational control and airtight administrative compliance. We don't just manage daily tasks-we make sure employee data is 100% secure, performance evaluation cycles run on time, and internal operations stay perfectly organized so the leadership team can focus on scaling their business.\nHow You’ll Make a Difference\nGuarding the Gate: Draft clear job descriptions, screen incoming candidates, and conduct 1st-level virtual video interviews to eliminate applicant bots, verify identities, and bring only top-tier talent to department managers.\n\nBuilding Airtight Governance: Securely collect, archive, and organize sensitive employee documentation inside company Google Drive repositories while maintaining a zero-lapse tracking matrix for expiring IDs, certifications, and health/safety records.\n\nKeeping Time & Operational Integrity: Audit daily timecard punches, track PTO balances, and log call-offs in real time to ensure accurate attendance records and immediate supervisor visibility.\n\nDriving Performance & Accountability: Own the 90-day and annual review master schedules, proactively pushing supervisors to complete appraisals on time and keeping confidential historical compensation records organized.\n\nRequirements\nIs This You?\nAn Organizational Maestro: You have 2-3+ years of experience in HR administration, executive support, or operational coordination, with an obsessive eye for detail and a track record of handling sensitive personal data with 100% confidentiality.\n\nA Proactive Communicator: You possess elite written and spoken English skills, feeling completely comfortable running 1-on-1 video interviews and gently nudging managers to hit evaluation deadlines.\n\nA Fast-Paced Multi-Tasker: You thrive under dynamic business conditions (bonus points if you have experience in manufacturing, industrial, or logistics sectors) and never let critical administrative details slip through the cracks.\n\nTech-Savvy: You have advanced mastery of Google Workspace (Drive architecture, Sheets formulas, Docs, Gmail) and adapt quickly to HRMS/payroll platforms, Zoom, and communication tools like Slack and Loom.\n\nYour Home Office: You operate from a quiet, distraction-free home office setup equipped with a high-performance computer, dual monitors, high-speed fiber internet (with backup solutions), and a professional headset.\n\nBenefits\nWhy You’ll Love Being Part of the OAmazing Team\nYou’re not just taking a job - you’re stepping into a role where your growth, security, and peace of mind actually matter. Here is the total package we’ve built for you:\nYour Wellness & Security\nHealth & Wellness - Covered: You get comprehensive HMO coverage with a top provider so you can focus on work without worrying about medical bills.\nSecurity for the “What Ifs”: Our Group Life Insurance benefit gives you added protection - because your future (and your family’s) deserves a safety net.\nTime to Recharge - Guilt-Free: We support your well-being with paid leave credits that allow you to rest, reset, and show up as your best self - at work and at home.\nSupport You Can Count On: We take care of all government-mandated benefits, so everything is handled properly and on time.\nYour Financial Rewards\nPerformance Incentives: Bring results - and you’ll see it rewarded. Simple as that.\nPremium Pay: When you put in the time, we honor it. 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