Executive Assistant

Requirements: Proven experience as a virtual assistant, administrative assistant, or in a similar role (Australian real estate experience). Strong knowledge of real estate processes and terminology (familiarity with buyer’s agent duties a plus). Excellent organisational skills and attention to detail. Proficiency with office software such as Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Docs, Sheets, Calendar), Canva and real estate tools (CRM systems). Proven ability with posting to social media and Google My Business Strong written and verbal communication skills. Ability to manage multiple tasks and priorities in a fast-paced environment. Tech-savvy and familiar with online communication tools (Zoom, Slack, etc.). Knowledge of social media platforms Self-motivated, reliable, and able to work independently with minimal supervision. A positive, customer-service-oriented attitude and a desire to contribute to a team. Core responsibilities: Client Communication: Respond to emails, calls, and messages. Schedule meetings and private inspection. Follow up with clients and gather necessary paperwork, identification and checks CRM & Database Management: Update client details, notes and transaction progress in CRM. Contracts timeline management. Track leads and schedule follow-ups, meetings. Organise digital files and contracts. Transaction Support: Assist with preparing contracts and transaction documents. Track important deadlines (inspections, appraisals). Communicate with vendors (inspectors, lenders, title companies). Organise settlement gifts Marketing & Social Media: Help create and schedule posts for social media - Facebook, LinkedIn, Instagram, Google Business Assist in writing and sending email newsletters, announcements and off market listings Design flyers and marketing materials for properties using Canva and CRM General Administrative Support: Organise and maintain digital documents. Manage the Buyer’s Agent’s calendar and appointments, as well as your own emails. Perform data entry and prepare reports for meetings.

Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities. Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!